[blindLaw] Getting better at formatting

Sat Nov 27 16:21:28 UTC 2021

Nandini,

The setting is called Braille marking.  If you expand that option in
the tree view, you will see a number of attributes that can be checked
such as bold, italics, highlighting, strikethrough, etc.  If checked,
dots 7 and 8 will appear under marked words.  Note that you will still
need to use jaws+f to confirm which attribute(s) the text has.

On 11/26/21, Áine Kelly-Costello via BlindLaw <blindlaw at nfbnet.org> wrote:
> I know most of you on the list use JAWS but in case someone wants to know
> how to get the formatting to display with NVDA, use the Braille Extender
> addon and  then you can customise these settings in great detail under
> "document formatting" (if I recall the menu item name correctly).
>
>> On 26/11/2021, at 8:50 PM, Singh, Nandini via BlindLaw
>> <blindlaw at nfbnet.org> wrote:
>>
>> I have a quick follow-up related to this. How are you able to use a
>> Braille display to show emphasis, like bolding or italics? I have searched
>> for this utility in schemes, which is admittedly more for sounds and what
>> information JAWS orally conveys, and display settings, where I think I
>> might be skipping over the right item because it may have a name that is
>> not registering as the correct one to enable emphasis indication. I would
>> like to improve how I work with my display, so clarification would be
>> appreciated!
>>
>>
>>
>> -----Original Message-----
>> From: BlindLaw <blindlaw-bounces at nfbnet.org> On Behalf Of Laura Wolk via
>> BlindLaw
>> Sent: Friday, November 26, 2021 9:42 AM
>> To: Blind Law Mailing List <blindlaw at nfbnet.org>
>> Cc: Laura Wolk <laura.wolk at gmail.com>
>> Subject: Re: [blindLaw] Getting better at formatting
>>
>>
>>
>> [EXTERNAL]
>>
>>
>>
>> Rahul,
>>
>>
>>
>> I use Braille for some of this (detecting bold and extra spaces after
>> periods), but as for indenting and paragraph spacing, you can fix this by
>> turning off all auto-indent and auto-spacing options in Word.  I turn off
>> as many auto-formatting options as humanly possible because they cause
>> more harm than help.  As for pasting text, there are also options for
>> this.  I can't recall off the top of my head, but there are options in
>> word that basically say when copying from other sources, do you want to
>> retain formatting or change the formatting to match what you're pasting
>> into.  there are two checkboxes, one when pasting between word files, and
>> one when pasting from outside word.  I have them both checked so that the
>> copied text takes on the formatting of the document you are pasting into.
>> With pasting, you can also always use ctl+alt+v to do a plain text paste,
>> if you really want to be sure.
>>
>>
>>
>> Unfortunately, I can't recall exactly where these options are located, but
>> hopefully knowing this can get you on the right track to find them.
>>
>>
>>
>> As for extra spaces between words and sentences, as a general rule, I
>> always do a control+f for three blank spaces in a row before sending a
>> document around.  If you're only doing one space after periods, you can do
>> the same thing with a search for a period followed by two spaces or just
>> two spaces.  I am also almost certain that if grammar check is turned on
>> it will flag extra spaces after words.
>>
>>
>>
>> I hope some of that is helpful.
>>
>>
>>
>> Laura
>>
>>
>>
>>> On 11/26/21, Rahul Bajaj via BlindLaw <blindlaw at nfbnet.org> wrote:
>>>
>>> Hi Everyone,
>>
>>>
>>
>>> In the last few months, I have been keeping track of the formatting
>>
>>> changes that others have made to documents I have produced. The idea
>>
>>> in doing so is to map out the precise formatting issues where I need
>>
>>> to improve and then to figure out how to minimize my errors.
>>
>>>
>>
>>> Here are the common changes that people make to my documents:
>>
>>>
>>
>>> A. Text is sometimes inadvertently bolded or not bolded which they fix.
>>
>>> B. The font color changes from black for some text [when it is copied
>>
>>> from sources with non-black coloured text], so they have to make it
>>
>>> uniformly black.
>>
>>> C. The indenting requires fixing.
>>
>>> D. There are multiple spaces when there should be only one, between
>>
>>> sentences or words. Or the spacing between paragraphs is not uniform.
>>
>>> E. Superscripts somehow inadvertently crop up in the tex.
>>
>>>
>>
>>> Do you have any strategies in mind for me to be able to detect and
>>
>>> rectify these issues on my own? I rarely use features like text
>>
>>> analyzer. When I do, I get confused by all the information it reports
>>
>>> and do not know what to do. In particular, it reports the location of
>>
>>> the proposed change in a very weird format which is hard to
>>
>>> comprehend. So I only do the following, formatting-wise:
>>
>>> A. Select the entire text and then select the font size and style that
>>
>>> I want; and b. Bold all headings and italicize case names and Latin
>>
>>> phrases, like prima facie.
>>
>>>
>>
>>> I then send the text to a colleague or intern and request them to fix
>>
>>> outstanding formatting issues.
>>
>>>
>>
>>> I am wondering what process I should develop to minimize formatting
>>
>>> errors so that I do not have to outsource so much of this task to
>>
>>> sighted colleagues or interns. Thanks very much for any guidance.
>>
>>>
>>
>>> Warmly,
>>
>>> Rahul
>>
>>>
>>
>>>
>>
>>> --
>>
>>> --
>>
>>> Rahul Bajaj
>>
>>> Senior Resident Fellow,
>>
>>> Vidhi Centre for Legal Policy, New Delhi, India Rhodes Scholar (India
>>
>>> and Linacre 2018) University of Oxford
>>
>>>
>>
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>>
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>>
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>>
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>>
>>> il.com
>>
>>>
>>
>>
>>
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