[blindLaw] Making documents need in Microsoft Word

Fri Jul 8 16:36:45 UTC 2022

Very good points, Rod and others. I would add that using a JAWS sound scheme can be helpful when proofreading. This can reduce the number of times you have to use the insert+f command to check for formatting while you proofread. I find that a combination of a sound scheme and my Braille display can be extremely helpful.

I also very rarely send out a document without a visual inspection. I occasionally have to do this due to time constraints, but I much prefer to have a sighted person check it, because occasionally there are inconsistencies with Word and the screen reader.

Best,

Angie

Angela Matney,  CIPP/US (she/her)
Counsel
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From: BlindLaw <blindlaw-bounces at nfbnet.org> On Behalf Of Rod Alcidonis via BlindLaw
Sent: Friday, July 8, 2022 12:13 PM
To: 'Blind Law Mailing List' <blindlaw at nfbnet.org>
Cc: rodalcidonis at gmail.com
Subject: Re: [blindLaw] Making documents need in Microsoft Word

EXTERNAL E-MAIL - From blindlaw at nfbnet.org<mailto:blindlaw at nfbnet.org>
Indeed, there isn't an easy solution. If you are a Braille reader, this is
to me the best way to proof-read your work otherwise, you will need to do
the best you can with the proof reading profiles -- insert plus Alt plus the
letter S and try the different configurations.

To catch double spaces in your text, do a JAWS find and press the spacebar
two times.

It might also be helpful to proof-read line by line by doing an insert and
the letter F to hear the formatting information reported to you, though this
can be time consuming if you are dealing with voluminous materials.

Make sure you set your JAWS speed to a reasonable level while proof-reading,
even if you normally have it set to a higher level for other tasks.

As you can see, it is a combination of different tools that will get you
there.

Having said that, I personally would never submit a written document drafted
in Word without first having it visually inspected even with a good measure
of confidence. Others may feel differently, however. Microsoft Word is not
sufficiently accessible when it comes to formatting text as a blind person,
in my view.

Rod,

External Signed
-----Original Message-----
From: BlindLaw <blindlaw-bounces at nfbnet.org<mailto:blindlaw-bounces at nfbnet.org>> On Behalf Of David Andrews via
BlindLaw
Sent: Friday, July 8, 2022 10:57 AM
To: 'Blind Law Mailing List' <blindlaw at nfbnet.org<mailto:blindlaw at nfbnet.org>>
Cc: dandrews920 at comcast.net<mailto:dandrews920 at comcast.net>
Subject: Re: [blindLaw] Making documents need in Microsoft Word

JAWS has proof reading schemes which give you more information about
formatting etc. There is also a command to find stuff that isn't expected,
like extra spaces.  There are grammar checkers, which may or may not be
accessible. Microsoft Word will also do some grammar checking.

There is no easy fix, you will have to get better using your screen reader,
and proofing is some work, that takes time.

Dave

-----Original Message-----
From: BlindLaw <blindlaw-bounces at nfbnet.org<mailto:blindlaw-bounces at nfbnet.org>> On Behalf Of Sarah Badillo via
BlindLaw
Sent: Friday, July 8, 2022 9:24 AM
To: blindlaw at nfbnet.org<mailto:blindlaw at nfbnet.org>
Cc: Sarah Badillo <sbadillo100 at gmail.com<mailto:sbadillo100 at gmail.com>>
Subject: [blindLaw] Making documents need in Microsoft Word

Hello, I was wondering if anyone had any tips, tricks, or advice on how to
make documents neat in Microsoft Word. I find that when I write legal
memoranda, motions, or other legal documents, there always seems to be a
problem with spacing and a few minor grammar mistakes and font changes that
I cannot catch. Thank you in advance, any advice would be appreciated

Sent from my iPhone
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