[Blindtlk] Printing labels and envelopes, or finding alternatives?

Fri Mar 3 17:06:03 UTC 2017

We have this ability to print envelopes with our fancy Cannon printer in the office, but the sighted colleagues have given up on doing it, as theinstructions are buried in the touch pad on the machine.  They all have me type up envelopes.  Just the way our office works.  None of us have time to trouble-shoot this machine the state bought for all the regions.

Judy

-----Original Message-----
From: blindtlk [mailto:blindtlk-bounces at nfbnet.org] On Behalf Of Steve Jacobson via blindtlk
Sent: Friday, March 03, 2017 8:04 AM
To: 'Blind Talk Mailing List'
Cc: Steve Jacobson
Subject: Re: [Blindtlk] Printing labels and envelopes, or finding alternatives?

Jim,

There are several other ways of approaching this.  First, you might want to just create a sheet of return address labels and save them for the future.
If you fill in just one label and use it, the other labels on the sheet should still be fine.  However, you will need to fill in the right label when you do this again since the first label is already removed.  Just filling in all labels on a sheet and printing them will give you a supply you can use for a while.

I find this to all be kind of a pain, though.  What I often do is to create an envelope in word, but rather than printing it on an envelope, I just print it on a plain piece of paper with the return and the destination address.  Usually the envelop will print as landscape and probably centered from top to bottom on the page, but this can vary with the printer being used.  I then just tape the page onto the package or large envelope that I am needing to mail.  If the address is centered from top to bottom, I might fold the top and the bottom to have a sheet that is mor the size of an envelope.

Please note that the envelope addressing dialog does not work well in some versions of Word 2010 and 2013 but works again in Word 2016.  However, one could also define a one page document to do this without using the envelope addressing dialog at all.  

I know there are label printers that can print one at a time, and there is even software that will let you specify which label you want to print, but the above has worked better for me.

Best regards,

Steve Jacobson

-----Original Message-----
From: blindtlk [mailto:blindtlk-bounces at nfbnet.org] On Behalf Of Jim Portillo via blindtlk
Sent: Thursday, March 02, 2017 11:27 PM
To: 'Blind Talk Mailing List' <blindtlk at nfbnet.org>
Cc: Jim Portillo <portillo.jim at gmail.com>
Subject: Re: [Blindtlk] Printing labels and envelopes, or finding alternatives?

That's fine.  The only question I have is this.
What I want my return address to be a sheet of labels, but I only need one particular label for an envelope and not an entire sheet of the same label?
Thanks for the thoughtful explanation, Judy.
Jim

-----Original Message-----
From: blindtlk [mailto:blindtlk-bounces at nfbnet.org] On Behalf Of Judy Jones via blindtlk
Sent: Thursday, March 2, 2017 9:23 PM
To: blindtlk at nfbnet.org
Cc: Judy Jones <sonshines59 at gmail.com>
Subject: Re: [Blindtlk] Printing labels and envelopes, or finding alternatives?

Hi,

I'm old enough to be one of those blind persons who used and still uses a typewriter for smaller print jobs, such as sticky-notes. But there is an easy way to do labels. My go-to site is av]y.com

1. Go to your office store and figure out which size and color avery label you will need. White are traditionally used.

2. Note the item number, like Avery 5161, as an example.

3. When you get to your computer, go to google and in the search box type "Download Avery 5161."  Google will take you right to the download page with Avery. I have tried finding it by going to the avery homepage, but been unsuccessful, thup, the search to get right to the page.

4. Down load the template to your desktop or whereever you want it on your computer. When you open up the template, you will see a table with blank rows and columns. I've usually put the address in column 1 of row 1 for starters, then cf you want a sheet of the same address, copystpaste into the other cells on the table.

At work, I have saved several different templates, different labels for different uses. I probably have about 12 different templates.

It would seem that the easier way would be to create labels in Microsoft Word, and select the template you want to use, but I have found both at home and at work, that Microsoft-created labels no longer line up properly and skip the bottom row of printing on some templates. I have done trouble-shooting with both Microsoft and Geek Squad, but noone has been able to figure out why this is.

Before you actually do a large printing, do one sheet and have it checked to make sure the labels are lining up (the print. I use my Optacon to help me do this.

If you are creating labels with Microsoft Word, your printer may require you to use the feed tray. If you are are using the avery template download from its site, you can place labels face-up in the regular paper tray.

I am not expert, but this is what works for me. I create store labels, and mailing labels for both work and for our NFB chapter.

Hope all this helps and that you are not too overwhelmed.

BTW, I have purchased Avery business card templates and created cards for various projects.

Hope all this helps, and you are welcome to write me off-list if you have any other questions.

Judy
sent from the U2 Mini

----- Original Message -----
From: Jim Portillo via bltlk  <blindtlk at nfbnet.org>
To:  portillo.jim at gmail.com
CC: portillo.jim at gmail.com
Date: Thursday, March 2, 2017 8:55 pm
Subject: [Bltlk] Printing labels and envelopes, or finding alternatives?

>
>
> Howdy everyone,
> 
>  
> 
> I need to see if I can find a good and efficient way of being able to 
> do a personal project.
> 
>  
> 
> I will need to begin doing several mailings.  It won't be a one-time 
> thing either.  This means that I will need to find a good and 
> efficient way of dealing with addressing mailers.  These mailers 
> aren't your typical regular envelopes.  They'll be padded envelopes 
> with
COULDs and papers in them.
> 
> One of the things I was possibly thinking was using labels, where I 
> could use a program like Word to type the address of the recipient and 
> then print it out as a label.  Never having done this before, and not 
> knowing how I'd use my printer, I'm wondering how or if it could be done.
> 
> Is there perhaps a label printer that could be used with a computer?  
> Has anyone used something like that?
> 
>  
> 
> I'm aware that perhaps the most efficient thing to do would be to use 
> a reader or sighted person to address each envelope.  The only reason 
> it wouldn't be so efficient (besides needing to hire one) is because 
> I'd have to wait for us to meet, and I'd have to have the person do 
> several at one time.
> 
> If there's an easier way of doing this, I'd like to know.
> 
>  
> 
> Thanks much.
> 
> Jim
> 
>  
> 
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