[CapChapOhio] January 2022 Meeting Minutes

Sat Jan 22 18:14:19 UTC 2022

Here are the meeting minutes from our last meeting held in January. Below
it, you will also find the Zoom link for our February meeting.

Meeting Date: January 8, 2022

Start time: 1:02PM

End time: 3:23PM

Attendees: Annette, Misty, Shelby, Marieka, Courtney, John. Deq Ahmed,
Jordy, and Maggie.

Treasurer Report:

Current Balance: $519.00

Deposits to be made: $500.00

Discussion:

Annette will work on changing the treasurer’s name for the chapter’s bank
account; her goal is to visit the bank on January the 12th. She also shares
that we are in a new year and dues are to be paid and that she will post
the ways of how to pay on our chapter’s list serve.

Jordy asked the members about their thoughts on changing the officer’s
terms from one year to two-year terms. We will table the conversation to
the end when we discuss all the potential amendments to our chapter’s
constitution.

Motions:

Jordy made a motion to Accept the treasury report as given.

Maggie second the motion.

Treasury report passed by everyone.

Minutes:

Minutes posted by Maggie on the list serve.

Discussion:

Jordy made a request that we change the time of when our meeting minutes
are circulated. All members agreed to having access to the minutes around
the midway mark before the next meeting time.

Motions:

Shelby made a motion to Accept the minutes as they were circulated.

Jordy second the motion.

Minutes passed by everyone.

New Business: Membership

Annette welcomes all of the new visitors that have joined this meeting. She
provides information on how the membership on-boarding process works, let’s
them know they will receive a welcome packet from the national
headquarters, and the process of being voted in by the chapter.

Three of our visitors have expressed an interest in becoming members.
Annette will follow up with each of them and has asked that they call her
soon.

Annette has been working on transitioning the contact person from a
previous member to a current member, to be the monitor of our chapter’s
list serve.

New Business: Washington Seminar

Annette shares the dates for the Washington seminar’ February 7th to 10th.

Jordy provides the information on all of the bills that will be discussed
at Washington seminar and encourages those not going in person, to take
part in the virtual piece.

Annette and Jordy answer follow up  questions from the visitors regarding
Ohio’s current legislative bills outlined by Jordy.

New Business: Columbus Museum of Arts

A member from the CMA would like an opportunity to speak with our chapter
about providing resources for the blind. Annette will ask them to come give
a presentation in February.

Old Business: Meeting Place

Annette has not been able to get in touch with the church regarding their
guidelines during this pandemic, and if we are still allowed to use their
facility as a meeting place. All members have agreed to wait until April
before meeting in person again.

Maggie shared that her Zoom account will end on March 31st and we will not
have a virtual meeting place through her account as of April .

The national convention is still on target for having an in-person event.
Annette shares the details with our newest members.

New Business: Presidential Release

Annette and Jordy recap most of what was shared during the last
presidential release and provided the updated news on the national
scholarship program.

We also provided the visitors with information on other services such as
Newsline and NFB websites.

New Business: Amending The Constitution

We have recorded this section and will be discussing concepts to have each
member review between now and the next chapter meeting. The current
constitution (Annette) and the pending amendments of the chapter’s
constitution (Shelby), will be posted on the list serve. The final vote
will take place on February 12th during our next chapter meeting.

The discussions and the potential changes are as follow:

-Open discussion on changing the length of each officer’s term.

Shelby made the motion that all officers and board positions serve a
two-year term, with the elections being held on an odd year.

Maggie second the motion.

-Open discussion on allowing a sighted person to serve on our board.

Shelby made a motion to allow one person with sight to be elected to our
board with the opportunity to serve as a secretary, treasurer, or a at
large board member.

Maggie second.

-Open discussion on changing the wording for our dues section.

Shelby made a motion that all existing members shall pay their dues prior
to February (recognizing we may need to add additional wording).

Jordy second the motion.

-Open discussion on the section outlining the quality of a chapter meeting.
Fine tuning the number of board members that must be present to conduct a
chapter meeting.

Shelby made the motion that no fewer than two board members must be present
to conduct a chapter meeting.

Jordy second.

-Open discussion on changing the language in the poll section to include
virtual platforms and text messaging, in addition to the current wording of
emailing and telephone.

Shelby made the motion to include text messaging and virtual platforms.

Jordy second.

-Open discussion on altering the wording on who’s eligible to vote.

Shelby made a motion that only persons present can cast a vote, no one can
do it on your behalf.

Jordy second.

-Open discussion on requiring a signature of the code of conduct for all
new and current leaders.

Jordy made a motion that all elected officers and board members will have
to read and agree to sign the code of conduct prior to taking a new
position.

Shelby second.

News & Announcements:

December 2021 meeting was cancelled and officers elected to wait until
January to meet again.

Invitation to join the Ohio All-Members meeting on Tuesday, January 11th at
7PM in the Ohio Zoom room.

Invitation to join the Ohio State Board meeting on Saturday, January 29th
at 10AM in the Ohio Zoom room.

Next chapter meeting will be held on February 12th at 1PM on Maggie’s Zoom
platform.

Zoom Information:

Topic: February Capital Chapter Meeting
Time: Feb 12, 2022 01:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/89019402926?pwd=Qk52NUZuME5taU9PK3QzNFl5a2dVZz09
Meeting ID: 890 1940 2926
Passcode: 203770
One tap mobile
+13126266799,,89019402926#,,,,*203770# US (Chicago)
+16465588656,,89019402926#,,,,*203770# US (New York)
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