[Cinci-NFB] Summary of July 30 Membership Committee meeting to plan for Urban Artifact

[Diane Gudaitis]

Hi Chris,

I think there is a misunderstanding of what I meant about the raffle. I didn’t mean that Guiding Eyes was going to have a raffle item. Since I had the floor, I brought up the raffle at the same time as my info from the response of Guiding Eyes that they could commit to attend. But I meant for the raffle and registration to be a separate item for discussion.

What I was referring to in my remarks was about the suggestion last month by Gloria of having a drawing every hour or one at the end for a larger ticket item.

I was making a suggestion of combining the contact info that you would get at the registration table as the item used to draw the name at the time of the raffle. 

The registrants info could be put onto a piece of paper when they enter the room and that paper could be folded and put into the basket for the drawing. We need to have as a discussion item for the next meeting as to what information is important to you at the registration table. I am willing to fill out this form for the participants at the registration table. That info could be put into a computerized format at a later time.

Diane 

Sent from my iPhone

> On Aug 1, 2019, at 11:50 AM, Christopher Sabine, ONH Consulting via Cinci-NFB <cinci-nfb at nfbnet.org> wrote:
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> Hello all.
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> The following is a summary of the Membership Committee planning meeting concerning the Cincinnati Vision Expo at the Urban Artifact Brewery currently scheduled for October 12. In Attendance were: Christopher Sabine, President Sheri Albers, Deanna Lewis, Gloria Robinson, Dianne Gudaitis, Angela Maddox and Tapeka Turner. Marianne Denning indicated that she was unable to attend.
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> Sheri indicated that she has reached out to a representative of Humanware concerning their availability as an exhibitor but has not yet received a firm response from the current regional vendor. Christopher Sabine, Sheri Albers and Gloria Robinson have reached out to media contacts at WKRC Channel 12 and WXIX Channel 19 respectively. Diane Gudaitis has reached out to the Ohio Coordinator for Guiding Eyes for the Blind, who expressed that she is “90% sure” that either she or one of the organization’s Ohio-based puppy raisers could exhibit. Diane suggested that she bring postcards from Guiding Eyes enabling event participants to be entered into a raffle for the organization at no cost to the participant. There will also be information from the Ohio Association of Guide Dog Users at this exhibit table per Deanna Lewis. Christopher is reaching out to J. W. Smith and possibly Dr. Peters concerning an exhibit TABLE FOR Opportunities for Ohioans with Disabilities.
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> As Marianne was unable to attend this meeting, the question of printing postcards (either through CABVI or our own resources) is still open. These postcards will be sent to the National Library Service Cleveland Regional Library for distribution to eligible NLS recipients in Hamilton, Butler, Warren and Clermont Counties. Christopher has reached out to Marianne concerning this. He has also forwarded a list of zip codes to Sheri Albers for the target distribution area for the postcards following the meeting.
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> Gloria Robinson is working on catering and soliciting food donations for the event. Gloria has organized the logistical planning for the event itself into ad hoc committees; Christopher Sabine and Angela Maddox are in charge of meet and greet, Gloria Robinson and Tapeka Turner are currently handling refreshments, and Anthony King is currently in charge of cleanup. Christopher indicated that his mother can also assist with set up and other activities as needed.
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> It was agreed that Sheri and Brooke Albers will produce the event flier and work with Tyler Hill from Urban Artifact to disseminate it—with other members offering support as needed. Christopher agreed to reach out to Tyler Hill concerning rental furniture for the stage area and exhibit tables as discussed. Christopher sent a text to Tyler following this meeting on Tuesday July 16 but has yet to receive a response as of this writing.
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> It was agreed that the title for this event will be “Cincinnati Vision Expo.” The next planning meeting of the Membership Committee has been scheduled for Tuesday August 13 at 7:00 P.m. by telephone conference.
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