[humanser] organizing information, more work-related questions

Fri Apr 22 17:40:35 UTC 2016

Justin: 

While this is a good alternative it also, to an extent, violates
confidentiality; writing the person's name; phone number; email and what it
is that they need/want. 

Lisa 

-----Original Message-----
From: Humanser [mailto:humanser-bounces at nfbnet.org] On Behalf Of justin
williams via Humanser
Sent: Friday, April 22, 2016 7:17 AM
To: 'Human Services Division Mailing List' <humanser at nfbnet.org>
Cc: justin williams <justin.williams2 at gmail.com>
Subject: Re: [humanser] organizing information, more work-related questions

You can label the files and folders with braille labels, or bar codes.  You
would have to get a bar code scanner to read them. You may just need the use
of a reader for looking through the filled out forms, or if possible, have
the individual fill out the forms at the end of the meeting, ask anyone who
requests info or  phone contact, to tell you so you can text it to yourself.
See if you can find a way to end with the extra minute necessary for someone
to both fill it out, and walk up ot you if they wish.  Just text their
contact info to yourself, a short comment about what they may what they
would like. Don't forget to immediately write it down when you get the
chance.  
Justin

-----Original Message-----
From: Humanser [mailto:humanser-bounces at nfbnet.org] On Behalf Of Reyazuddin,
Yasmin via Humanser
Sent: Friday, April 22, 2016 8:40 AM
To: Human Services Division Mailing List <humanser at nfbnet.org>
Cc: Reyazuddin, Yasmin <Yasmin.Reyazuddin at montgomerycountymd.gov>
Subject: Re: [humanser] organizing information, more work-related questions

Hi Lisa,
I am glad to know that your employer purchased JAWS for you. 
Regarding your questions, I have a few ideas. 
At the end of your presentation or meeting, you collect the forms and bring
them to work. You have to contact the people by email or phone. 
I like to use excel spreadsheets for this task. For every community meeting
start a new one. Put the name of the person, their phone in the next cell,
and email address in the next. This way you have a clear idea on who asked
for what. Every worksheet will gather all your information in one place. 
Same could be used for your faith based communities. Keep the descriptions
of the mission in a word document. The stuff you do at home, can you send to
your work by email.  I would not send the client info by email, but find out
if you could bring your laptop to work and transfer the information to the
work desktop. 
Again I encourage you to polish up your braille skills. They can come in
handy in labeling the materials you pick up at a resource fair or bring the
ones from your organization. 
Let us know if these tips are helpful. 

Yasmin Reyazuddin 
Aging & Disability Services 
Montgomery County Government 
Department of Health & Human Services 
401 Hungerford Drive (3rd floor) 
Rockville MD 20850 
240-777-0311 (MC311) 
240-777-1556 (personal) 
240-777-1495 (fax) 
office hours 8:30 am 5:00 pm 
Languages English, Hindi, Urdu, Braille 
This message may contain protected health information or other information
that is confidential or privileged. If you are not the intended recipient,
please contact the sender by return mail and destroy any copies of this
material. 
Thank you.

-----Original Message-----
From: Humanser [mailto:humanser-bounces at nfbnet.org] On Behalf Of Lisa Irving
via Humanser
Sent: Thursday, April 21, 2016 9:43 PM
To: 'Human Services Division Mailing List' <humanser at nfbnet.org>
Cc: Lisa Irving <peacefulwoman89 at cox.net>
Subject: [humanser] organizing information, more work-related questions

Hi All,

I'm pretty excited to share that my employer purchased JAWS. I'm a bit
nervous that, for the most part, I've been left out of the loop. I've done
my best to provide resources and support. I hope to tell you sometime next
week that all is well with JAWS on the workplace desktop. 

I've learned a little bit more about some of my job responsibilities and, of
course, that brings up additional questions. Here are my questions. I
apologize if they're not clear. 

At this point I will not have the option to take a company laptop into the
community and I'm not supposed to use my personal laptop for work purposes.
This poses challenges at a number of levels. One concern I have has to do
with paperwork that I pass out to participants at the end of a meeting. The
group is asked to fill out the form. I'm supposed to collect the completed
forms; take them back to the office; look over the form to see if any
participant has requested information or  phone contact. I'm also supposed
to do something with tallying information I'm supposed to photocopy each
form and put it into a particular hard-copy file.. I'm not too clear about
that task. I don't know how to pull all of this together and do my job
without a laptop. Ideas? 

I know that JD and others shared how they organize resources. I'm still a
little lost. I've got a bag of print brochures; flyers and other papers that
I've collected at a couple of resource fairs and at Earth Day. I understand
that I can use the Pearl Camera to scan each item. I don't know how to
organize the information from that point. I don't know how I'm supposed to
retrieve a resource without the use of a laptop. Ideas? 

Last week I was tasked with finding faith-based organizations. I worked from
home; used the internet and tried editing some of the lists I found.
Subsequently while at work, and without internet access, I used my cell
phone to get phone numbers for some of the places; there's over 500 places
of worship listed. At work I've called some of these places to  introduce
faith-based leaders and their members to our organization and our approach
to living with a mental health challenge; wellness education and other tools
as defined by the participant, including meaning and purpose/spirituality.
Some of these organizations asked to have information emailed. I've got
their email information and it's not well organized. For example, I have a
list of places of faith that begins with the letter "A". There's probably 30
places. I've started to create headings; that's tedious and maybe not the
most effective way to list these places. I've been inserting phone numbers
and email addresses into a word document. There's got to be a more effective
way to do all of this. What is it? 

I've been permitted to use my laptop and work from home for the past few
weeks. Now I have saved work emails; the faith-based project and a few
resources. I don't know how to finish the faith-based project if I can't
transfer it from my laptop to the company's desktop. (We can't use thumb
drives). 

Thanks so much to JD, Carli and so many of you for doing a little
hand-holding and sharing tips-n-tricks. 

From,

Lisa Irving 

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