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<body lang="EN-US" link="blue" vlink="purple" style="word-wrap:break-word">
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Kreiling, Sara L (DEED) <Sara.L.Kreiling@state.mn.us>
<br>
<b>Sent:</b> Wednesday, June 14, 2023 3:05 PM<br>
<b>To:</b> #DEED_SSB-AllStaff <SSB-AllStaff.DEED@state.mn.us><br>
<b>Subject:</b> FW: Helen Keller Services seeks Administrative Assistant Full time for Region 5 Minneapolis, MN office<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Job opportunity in Minneapolis (ASL fluency required).<o:p></o:p></p>
<p class="MsoNormal"> -Sara<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<h2><span style="font-family:"Tahoma",sans-serif;color:#333333">Administrative Assistant<o:p></o:p></span></h2>
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<p class="MsoNormal"><span class="job-description-worker-catergory"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">Regular Full-Time</span></span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">Region 5 Office Minneapolis, MN, US
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">Apply button at link below. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative
application process. <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">Since 1893, Helen Keller Services (HKS) has been committed to improving the lives of individuals who are blind, have low vision or
combined hearing and vision loss. HKS is comprised of Helen Keller Services for the Blind, a regional division serving the New York City/Long Island area, and the Helen Keller National Center for Deaf-Blind Youth and Adults, a national division headquartered
in Sands Point, New York, with a network of regional offices that extends HKS’ reach across the United States.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">Helen Keller National Center has an exciting career opportunity in
<strong><span style="font-family:"Tahoma",sans-serif">Minneapolis, MN</span></strong> to work directly with our Assistant Director of Field Services as an
<strong><span style="font-family:"Tahoma",sans-serif">Administrative Assistant</span></strong>. The Administrative Assistant is responsible for
</span><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#333333">administrative support in overall contract management and localized field service operations. The position will also provide administrative support to the Assistant Director
of Field Services and perform other administrative duties such as financial record keeping, managing documentation, scheduling, data entry, and maintaining the general office area. In addition, the administrative assistant will provide accessibility support
to the Assistant Director of Field Services, by providing environmental and visual information and some communication facilitation and human guiding.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
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<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">ESSENTIAL DUTIES AND RESPONSIBILITIES </span></strong><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">include the following.
Other duties may be assigned. Managing daily office procedures such as: <o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Provide administrative support to Assistant Director of Field Services, including answering emails, composing memos, and handling telephone calls.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Manage financial record keeping, reports, files, and data, including travel reimbursements and vendor billable services.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Provide general administrative support with scheduling, videoconferencing meetings, Blackbaud, case management system, and other administrative tasks not listed herein.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Provide support in developing onboarding and professional development training schedules and materials for field staff.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Respond to all inquiries in a timely, customer-friendly manner.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Prepare and process reports by due dates and as requested.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Provide support in proofreading applications and support documents for accessibility, document formatting, and completeness.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Manage data in the Case Management System and run reports as needed and requested.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Track, maintain, and monitor contract-related documentation to ensure compliance with due dates for contract applications, audits, renewals, and reporting.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Maintain the general office area, including office equipment and furniture.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo1">
<span style="font-size:11.5pt;font-family:"Arial",sans-serif">Provide SSP services to the Assistant Director of Field Services. These duties include but are not limited to: basic communication facilitation, provision of visual and environmental information
and human guide support as needed.</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p></o:p></span></li></ul>
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<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">REQUIRED EDUCATION and/or EXPERIENCE</span></strong><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
<o:p></o:p></span></p>
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<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Bachelor's degree preferred in business administration, vocational rehabilitation, contract management, or a related field, or
equivalent work experience.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">1-3 years of experience in office administration, legal document management, or related field</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Fluent in American Sign Language</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Strong organizational skills and attention to detail</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Excellent written and verbal communication skills</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Proficient in Microsoft Office applications and database management</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l1 level2 lfo2"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Ability to perform basic accounting tasks such as inputting fiscal data and reviewing invoices for accuracy and completeness</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><strong><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:black">PREFERRED EDUCATION and/or EXPERIENCE</span></strong><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#333333">
<o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
<o:p></o:p></span></p>
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<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#333333;mso-list:l2 level1 lfo3"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Knowledge of Adobe Acrobat and Microsoft OneDrive, SharePoint and Teams file management</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l2 level1 lfo3"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Ability to take initiative in daily office management.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l2 level1 lfo3"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Strong analytical and problem-solving skills</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-list:l2 level1 lfo3"><span style="font-size:11.5pt;font-family:"Arial",sans-serif">Experience with financial record-keeping and report preparation.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li></ul>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif;color:black">
</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><strong><u><span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif;color:black">Position Benefits</span></u></strong><span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif;color:black">
</span><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
<o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">Medical insurance <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">Dental insurance <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">Vision insurance <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">Life insurance <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">2 weeks paid vacation annually<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">12 paid holidays <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">2 personal days annually<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">12 sick days annually <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">403b plan w/employer match <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">Voluntary Ancillary Benefits <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4;background:white;box-sizing: border-box">
<span style="font-size:12.0pt;font-family:"Segoe UI",sans-serif">Career advancement opportunities<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333">
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif;color:#333333"><a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=37ef8f32-050b-4081-ae63-396ee427e716&ccId=19000101_000001&lang=en_US&jobId=467523">https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=37ef8f32-050b-4081-ae63-396ee427e716&ccId=19000101_000001&lang=en_US&jobId=467523</a>
<o:p></o:p></span></p>
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