<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]-->
<title>HR Opportunity - Department of Administration</title>
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
span.EmailStyle22
{mso-style-type:personal-reply;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> MMB Enterprise Employee Resources <MNMMB@public.govdelivery.com>
<br>
<b>Sent:</b> Friday, September 11, 2026 4:13 PM<br>
<b>To:</b> Andrews, David B (DEED) <david.b.andrews@state.mn.us><br>
<b>Subject:</b> HR Opportunity - Department of Administration<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="700" style="width:525.0pt">
<tbody>
<tr>
<td style="padding:0in 0in 0in 0in">
<table class="MsoNormalTable" border="0" cellspacing="3" cellpadding="0">
<tbody>
<tr>
<td style="padding:.75pt .75pt .75pt .75pt"><a name="gd_top"></a></td>
<span style="mso-bookmark:gd_top"></span>
</tr>
</tbody>
</table>
<p align="center" style="margin:0in;text-align:center"><span style="mso-bookmark:gd_top"> <o:p></o:p></span></p>
<p align="center" style="margin:0in;text-align:center"><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif">Working Title: HR Operations Assistant</span></strong><o:p></o:p></span></p>
<p align="center" style="margin:0in;text-align:center"><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif">Job Title: Office & Administrative Specialist, Intermediate</span></strong><o:p></o:p></span></p>
<p align="center" style="margin:0in;text-align:center"><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif">Agency: Department of Administration</span></strong><o:p></o:p></span></p>
<p align="center" style="margin:0in;text-align:center"><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif">Location: St. Paul, MN</span></strong><o:p></o:p></span></p>
<p align="center" style="margin:0in;text-align:center"><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif">Closing Date: 17 September 2026</span></strong><o:p></o:p></span></p>
<p align="center" style="margin:0in;text-align:center"><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif">Job ID: 96934</span></strong><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">Under general supervision, this position provides administrative and receptionist support to ensure that the Human Resources office operates efficiently and effectively. Responsibilities
include front desk support, assisting visitors, responding to general inquiries, monitoring the general HR email inbox and main phone line, and performing general administrative tasks. The role also supports coordination of New Employee Orientation sessions
and materials, administers and audits the I9 process, and runs reports and maintains logs as needed. </span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">This position has access to and uses labor relations information as defined in M.S. 13.37; participates in meetings where state labor negotiation proposals are discussed; and
will have access to agency strike plans.</span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">Responsibilities include: </span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">• Provide front desk support to ensure the HR office operates efficiently. This includes responding to general inquiries from employees, applicants, and the public; monitoring
the HR email inbox; and retrieving and sorting mail to support timely, courteous, and consistent communication.</span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">• Perform administrative tasks that support HR operations. This includes scheduling attendance for New Employee Orientation; completing and entering I-9s in the State’s HR information
system; assigning and communicating required trainings to new hires; gathering information for data requests; completing employment verifications (including driver’s license checks); and entering performance reviews in the system. Coordinate dates and locations
for retirement meetings and presentations and ensure notifications are sent to employees. Serve as the agency coordinator for the annual flu shot clinic.</span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">• Assist with generating reports from State systems as requested, including those used to support labor negotiations.</span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">• Support the Staffing team by posting internal bids and job opportunities, and preparing materials for job fairs as needed.</span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-family:"Calibri",sans-serif">• Perform other duties as assigned.</span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><em><b><span style="font-family:"Arial",sans-serif">Please share with anyone who might be interested in and qualified for this position.</span></b></em></span><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif"> </span></strong><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><strong><span style="font-family:"Arial",sans-serif">REMINDER:</span></strong></span><span style="mso-bookmark:gd_top"><span style="font-family:"Arial",sans-serif"> As a state employee, in order to apply for this position,
you will access the job posting through Self Service. </span><o:p></o:p></span></p>
<span style="mso-bookmark:gd_top"></span>
<div class="MsoNormal" align="center" style="text-align:center"><span style="mso-bookmark:gd_top">
<hr size="2" width="100%" align="center">
</span></div>
<span style="mso-bookmark:gd_top"></span>
<p><span style="mso-bookmark:gd_top"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">Please do not attempt to respond to the sender by clicking Reply or Reply to All. The sender's e-mail box is unable to receive replies.</span><o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">You are subscribed to HR - All (Statewide) Staff List for Minnesota Management & Budget.
<br>
</span></span><span style="mso-bookmark:gd_top"></span><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fpublic.govdelivery.com%2Faccounts%2FMNMMB%2Fsubscriber%2Fnew%3Ftopic_id=MNMMB_183%26pop=t/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/6OJ_ttJPbphc55pz-PrtnrZXdkH1gm1QdrTw6kevyjY=452" title="Subscribe to State HR All"><span style="mso-bookmark:gd_top"><i><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Subscribe
to State HR All</span></i></span><span style="mso-bookmark:gd_top"></span></a><span style="mso-bookmark:gd_top"><em><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black"> | </span></em></span><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fpublic.govdelivery.com%2Faccounts%2FMNMMB%2Fsubscriber%2Fedit%3Fpreferences=true%23tab1/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/sPDAAytuxi6sBf36HBDHgNvjvrZgM1zsPEWi5AHpy_4=452" title="Manage Subscriptions"><span style="mso-bookmark:gd_top"><i><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Manage
Subscriptions</span></i></span><span style="mso-bookmark:gd_top"></span></a><span style="mso-bookmark:gd_top"><em><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black"> | </span></em></span><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fsubscriberhelp.govdelivery.com%2F/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/KxM3aEr1XbpaNuyfuSrV4_ob73_n4WM3zLKbHxKpotg=452" title="https://subscriberhelp.govdelivery.com/"><span style="mso-bookmark:gd_top"><i><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Help</span></i></span><span style="mso-bookmark:gd_top"></span></a><span style="mso-bookmark:gd_top"><em><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black"> </span></em> <o:p></o:p></span></p>
<p><span style="mso-bookmark:gd_top"> <o:p></o:p></span></p>
<div id="mail_footer">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="644" style="width:483.0pt">
<tbody>
<tr>
<td width="25%" style="width:25.0%;padding:.6pt .6pt .6pt .6pt">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="3" cellpadding="0">
<tbody>
<tr>
<td style="padding:.75pt .75pt .75pt .75pt">
<p><span style="mso-bookmark:gd_top"></span><span style="mso-bookmark:gd_top"><span style="font-family:"Arial",sans-serif"><img border="0" width="250" height="60" style="width:2.6in;height:.625in" id="_x0000_i1042" src="https://admin.govdelivery.com/attachments/fancy_images/MNMMB/2016/12/1134905/mmb-govdeliv-footer-logo-01_original.png" alt="Minnesota Management and Budget logo"></span><o:p></o:p></span></p>
</td>
<span style="mso-bookmark:gd_top"></span>
</tr>
</tbody>
</table>
</div>
<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="600" height="7" style="width:6.25in;height:.075in" id="_x0000_i1041" src="https://admin.govdelivery.com/attachments/fancy_images/MNMMB/2016/12/1138197/green-footer-divide-956pxw_original.png"><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="25%" style="width:25.0%;padding:.6pt .6pt .6pt .6pt">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="3" cellpadding="0">
<tbody>
<tr style="height:33.75pt">
<td width="30" style="width:22.5pt;padding:.75pt .75pt .75pt .75pt;height:33.75pt">
<p class="MsoNormal"><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.facebook.com%2FMinnesotaManagementAndBudget%2F/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/2VRP9ESebVgGkCI15eucnxbiZvTMNVW9inwaUTjgboo=452" title=""Minnesota Management and Budget Facebook page" t "><span style="text-decoration:none"><img border="0" width="26" height="26" style="width:.2666in;height:.2666in" id="_x0000_i1040" src="https://admin.govdelivery.com/attachments/fancy_images/MNMMB/2016/12/1140632/sm-icons-01_original.png" alt="Facebook logo"></span></a><o:p></o:p></p>
</td>
<td width="30" style="width:22.5pt;padding:.75pt .75pt .75pt .75pt;height:33.75pt">
<p class="MsoNormal"><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Ftwitter.com%2FMMBCommunicates/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/OpwcPIhXUKRH5JTWH4Ubba04ykeRbfAKHFXIAv-vJlI=452" title=""Minnesota Management and Budget Twitter page" t "><span style="text-decoration:none"><img border="0" width="26" height="26" style="width:.2666in;height:.2666in" id="_x0000_i1039" src="https://admin.govdelivery.com/attachments/fancy_images/MNMMB/2016/12/1140637/sm-icons-03_original.png" alt="Twitter logo"></span></a><o:p></o:p></p>
</td>
<td width="30" style="width:22.5pt;padding:.75pt .75pt .75pt .75pt;height:33.75pt">
<p class="MsoNormal"><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.linkedin.com%2Fcompany%2Fstate-of-minnesota/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/Mw8_aKNBZWwcRNd-6ZPcuKfvff_wmh-joSktzmCpRF4=452" title=""State of Minnesota LinkedIn page" t "><span style="text-decoration:none"><img border="0" width="26" height="26" style="width:.2666in;height:.2666in" id="_x0000_i1038" src="https://admin.govdelivery.com/attachments/fancy_images/MNMMB/2016/12/1140643/sm-icons-02_original.png" alt="LinkedIn logo"></span></a><o:p></o:p></p>
</td>
<td width="30" style="width:22.5pt;padding:.75pt .75pt .75pt .75pt;height:33.75pt">
<p class="MsoNormal"><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.youtube.com%2Fchannel%2FUCsuMfatx17HblWBZDwoeLlw/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/9Zd5mfCCaPf65ExBpFjY8CgzwwiBzrQC9ojmVVtFfIY=452" title=""Minnesota Management and Budget Youtube page" t "><span style="text-decoration:none"><img border="0" width="26" height="26" style="width:.2666in;height:.2666in" id="_x0000_i1037" src="https://admin.govdelivery.com/attachments/fancy_images/MNMMB/2016/12/1140645/sm-icons-04_original.png" alt="Youtube logo"></span></a><o:p></o:p></p>
</td>
<td width="25" style="width:18.75pt;padding:.75pt .75pt .75pt .75pt;height:33.75pt">
<p class="MsoNormal"><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fpublic.govdelivery.com%2Faccounts%2FMNMMB%2Fsubscriber%2Fnew/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/OO5Vz1Vg_u7iDZoDyf0YdrAvfWNWU-8zgu2xYGWXYIo=452" title=""Minnesota Management and Budget GovDelivery subscription page" t "><span style="text-decoration:none"><img border="0" width="26" height="26" style="width:.2666in;height:.2666in" id="_x0000_i1036" src="https://admin.govdelivery.com/attachments/fancy_images/MNMMB/2016/12/1140727/untitled-7-05_original.png"></span></a><o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
</div>
</td>
</tr>
<tr style="height:.75pt">
<td style="padding:.6pt .6pt .6pt .6pt;height:.75pt">
<p align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fpublic.govdelivery.com%2Faccounts%2FMNMMB%2Fsubscriber%2Fedit%3Fpreferences=true%23tab1/2/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/FnsQVOdAMGKnHwy2mr--jQY8JEP_ERoWc45qn6SgaXk=452" title="Manage Subscriptions">Manage
Subscriptions</a> | <a href="https://links-1.govdelivery.com/CL0/%2520/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/1q5rtRmZzaMUCnd4FsbBzZGc6nbiDiSDBVA-rFrAsq8=452" target="_blank" title="View Online">View Online</a> | <a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fsubscriberhelp.govdelivery.com%2F/2/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/nnKfn_86ljWcCesPNreXh_hxnaiOun5PWJHLAi-BW-U=452">Help</a></span><o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
</div>
</div>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%">
<tbody>
<tr>
<td width="100%" style="width:100.0%;padding:0in 0in 0in 0in">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="600" style="width:6.25in">
<tbody>
<tr>
<td style="padding:0in 0in 0in 0in">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse">
<tbody>
<tr>
<td colspan="2" style="padding:0in 0in 0in 0in">
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
</td>
</tr>
<tr>
<td width="89%" style="width:89.0%;padding:0in 0in 0in 0in">
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#757575">This email was sent to
<a href="mailto:david.b.andrews@state.mn.us">david.b.andrews@state.mn.us</a> using Granicus Communications Cloud on behalf of: Minnesota Management & Budget · 400 Centennial Office Building, 658 Cedar Street, Saint Paul, MN 55155
<o:p></o:p></span></p>
</td>
<td width="11%" style="width:11.0%;padding:0in 0in 0in 0in">
<p class="MsoNormal" align="right" style="text-align:right"><a href="https://links-1.govdelivery.com/CL0/https:%2F%2Fgranicus.com%2Fsolution%2Fdigital-communication-engagement%2F/1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/_rIx52WccczOZZv8Ga7LzbSWZLO-mKJImLh6oljC2tA=452" target="_blank"><span style="text-decoration:none"><img border="0" width="115" height="33" style="width:1.2in;height:.3416in" id="_x0000_i1035" src="https://content.govdelivery.com/images/govd-logo-dark.png" alt="Granicus Communications logo"></span></a><o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
</div>
</td>
</tr>
</tbody>
</table>
</div>
</td>
</tr>
</tbody>
</table>
</div>
</td>
</tr>
</tbody>
</table>
</div>
<p class="MsoNormal"><span lang="EN"><img src="data:image/gif;base64,R0lGODlhAQABAJEAAP///wAAAAAAAAAAACH5BAkAAAAALAAAAAABAAEAAAgEAAEEBAA7" width="1" height="1" alt="Web Bug from https://links-1.govdelivery.com/CI1/010001a09250d678-ebd07c71-6e4b-4fbe-aedd-5d6c3935d774-000000/HmyYf0wW5kx3OFSw75UpoVsuUZK6Lsb2EGqF1nve6Lc=452" /></span><span lang="EN"><o:p></o:p></span></p>
</div>
</body>
</html>