[Ncabs] March 2012 Minutes

Tue Mar 13 05:15:42 UTC 2012

How about 30 and 30?  The agenda was initially created with large print settings.

We have heard a lot of complaints that the online form this year has not worked properly.  We were not able to use the same form that we used last year, which was a great system.

On recent conference calls, we have consistently discussed these concerns and the possibility that many people may think that they have registered when they indeed have not.   

This is, in no way, criticism of Justin Thornton's performance as webmaster.  We are truly grateful for his service.

Because we wish to ensure full participation of those who arrive at the seminar, we wish to order more agendas than the number of students who have pre-registered.

If the numbers that we have received via the online registration form are indeed indicative of attendance, we will have all-time record low attendance for a seminar that we have advertised more thoroughly than ever.

Because of the pre-registration dilemma, we have ordered lunch (and are paying for lunch) for 60 people.  We decided how to predict actual attendance numbers from registration numbers on recent conference calls.

Because we are catering for 60 people, we discussed requesting agendas for that many people, leaving room for the variation in reading media.  We were not able to effectively collect this data.

We wish to ensure full participation of those who arrive at the seminar.

I do wish that this concern had been raised on the conference call tonight while we were all there to discuss it, but I am indeed, as always, grateful that we are discussing it.

Does anyone else have an opinion to voice about the quantity of agendas being requested?

Thank you all, and have a good night!

Justin

Justin M. Salisbury
Undergraduate Student
The Honors College
East Carolina University
salisburyj08 at students.ecu.edu

“Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it’s the only thing that ever has.”    —MARGARET MEAD

________________________________________
From: ncabs-bounces at nfbnet.org [ncabs-bounces at nfbnet.org] on behalf of Brice Smith [brice.smith319 at gmail.com]
Sent: Tuesday, March 13, 2012 12:35 AM
To: North Carolina Association of Blind Students List
Subject: Re: [Ncabs] March 2012 Minutes

Hi everyone,

I am confused why we are ordering and requesting 40 Braille agendas
and 40 large print agendas. This makes a total of 80 copies of the
agenda in a specialized format. If I am reading these minutes
correctly, we have a maximum of 25 people signed up to attend on
Saturday. While a few more participants will probably arrive
throughout the day without registering, the difference between 25 and
80 is significant and cannot be ignored.

assuming that perhaps 15 more individuals sign up on the day of
registration, we would still be asking for more than double the amount
of agendas produced for the amount of registered participants in
specialized formats. Of course, none of these figures take into
consideration the people asking for agendas produced in regular print.
Does the registration form even specify or ask participants for their
preferred reading format?

I remember that there have always been way too many copies of the
agenda produced each year that we end up tossing at the end of the
day, and I think we should be extremely cautious with the number of
materials we request for production when in all fairness most of them
will go ignored, unread, or completely unused. Inevitably, this
results in a lot of wasted time and effort, Braille, print, and paper.

Brice

On 3/12/12, Currin, Kevin <kwcurrin at live.unc.edu> wrote:
> Hello Fellow blind students and everyone else:
>
> Here are the minutes:
>
>       Attendance
> Justin Thornton (Webmaster)
> Justin Salisbury (President)
> Gary Ray (NFB of NC President)
> Brice Smith
> Kevin Currin (Secretary)
> Shelby (NABS Rep)
> Alan Chase (Treasurer)
>
> Meeting called to order at 9:36 pm.
>
> Breakout Sessions
> Shelby will be doing the dating and relationships in college breakout
> session.
> Kevin will be doing the getting involved on a college campus and the
> community if Justin Salisbury is busy.
>
> There is a survey that Gary Ray posted on the NCABS list that everyone
> should checkout.
>
> Registration and NCABS Table
> Kevin and Justin Salisbury will be at the registration table from 8:30 until
> 10. Justin Salisbury will be at the registration table from 10 to 11. Lea
> and Shelby will be at the NCABS table from 9 until 10. Kevin and Lea will be
> at the NCABS table from 10 to 11. Justin and Shelby will be at the NCABS
> table from 11 to 11:30. Kevin and Shelby will be at the NCABS table from
> 11:30 until 12.
>
> Afternoon Opening Session
> In our session from 1:15 to 1:45 we will have an introductory afternoon
> session. We would like to have each NCABS officer speak for a bit. Justin
> Salisbury will speak about on what the NF B can do for you, Lea will talk
> about NCABS, Shelby will talk about NABS, Alan will talk about local
> chapters, Kevin will talk about Youth Slam.
>
> Door Prizes
> Alan agreed to give away the door prizes. We are going to give away $100 in
> cash for the final door prize.
>
> Treasurer’s Report
> Currently we have 13 students, 4 parents, and 2 professionals that have sent
> in their money. However, 23 people have registered and Shelby said that she
> knows of 2 more people that haven’t registered that will come.
>
> Philosophy Discussions
> We have the wrestling room reserved so we can have philosophy discussions if
> people get done with the exhibit hall early. We need someone to lead these
> discussions. Shelby said that she’s knows of two people from Georgia that
> are coming that would be interested in helping out with the discussions.
>
> Agendas
> We are planning on ordering 40 braille and 40 large print agendas.
>
> Meeting adjourned at 10:21 pm.
>
> Thanks,
>
> Kevin
>
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--
Brice Smith
North Carolina State University, Communication - Public Relations
Brice.Smith319 at gmail.com

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