[Ncabs] March 2012 Minutes

Tue Mar 13 20:12:17 UTC 2012

Yes, the expectation for the last several years has been that attendees to the NCCVIB print their own materials from the website.  This resolves many issues including accessibility concerns and costs of printing.

The presenters must submit their presentations and other materials in advance to be included on the website.

Hope this helps.

Alan

---- sharon_newton <sharon_newton at bellsouth.net> wrote: 

=============
That is an excellent idea.  I believe I saw that the NCCVIB conference website tells 
participants they themselves are responsible for printing out the  agenda/schedule for 
themselves.  It did not sound like  print, etc agendas are going to be offered at the 
conference.  Maybe Alan Chase would know exactly.

Sharon Newton
----- Original Message ----- 
From: "Cala Estes" <cala.estes at gmail.com>
To: "North Carolina Association of Blind Students List" <ncabs at nfbnet.org>
Sent: Tuesday, March 13, 2012 8:36 AM
Subject: Re: [Ncabs] March 2012 Minutes

A thought for next year,

Why not offer to e-mail out copies of the ajenda? people won't have it
on hand to look at, but as Brice said, they usually just skim through
it anyway. If all people do is look at it to see what's going on when,
and if you announce events at the seminar itself, then an e-mail copy
might be a nice idea. You'd save paper and time.

Of course still make some print/large print/braille copies, but maybe
the numbers could be reduced if you have an option for people to
select e-mail as their prefered method to receive the ajenda. Save
trees!

Cala

On 3/13/12, Salisbury, Justin Mark <SALISBURYJ08 at students.ecu.edu> wrote:
> How about 30 and 30?  The agenda was initially created with large print
> settings.
>
> We have heard a lot of complaints that the online form this year has not
> worked properly.  We were not able to use the same form that we used last
> year, which was a great system.
>
> On recent conference calls, we have consistently discussed these concerns
> and the possibility that many people may think that they have registered
> when they indeed have not.
>
> This is, in no way, criticism of Justin Thornton's performance as webmaster.
>  We are truly grateful for his service.
>
> Because we wish to ensure full participation of those who arrive at the
> seminar, we wish to order more agendas than the number of students who have
> pre-registered.
>
> If the numbers that we have received via the online registration form are
> indeed indicative of attendance, we will have all-time record low attendance
> for a seminar that we have advertised more thoroughly than ever.
>
> Because of the pre-registration dilemma, we have ordered lunch (and are
> paying for lunch) for 60 people.  We decided how to predict actual
> attendance numbers from registration numbers on recent conference calls.
>
> Because we are catering for 60 people, we discussed requesting agendas for
> that many people, leaving room for the variation in reading media.  We were
> not able to effectively collect this data.
>
> We wish to ensure full participation of those who arrive at the seminar.
>
> I do wish that this concern had been raised on the conference call tonight
> while we were all there to discuss it, but I am indeed, as always, grateful
> that we are discussing it.
>
> Does anyone else have an opinion to voice about the quantity of agendas
> being requested?
>
> Thank you all, and have a good night!
>
> Justin
>
> Justin M. Salisbury
> Undergraduate Student
> The Honors College
> East Carolina University
> salisburyj08 at students.ecu.edu
>
> “Never doubt that a small group of thoughtful, committed citizens can change
> the world; indeed, it’s the only thing that ever has.”    —MARGARET MEAD
>
> ________________________________________
> From: ncabs-bounces at nfbnet.org [ncabs-bounces at nfbnet.org] on behalf of Brice
> Smith [brice.smith319 at gmail.com]
> Sent: Tuesday, March 13, 2012 12:35 AM
> To: North Carolina Association of Blind Students List
> Subject: Re: [Ncabs] March 2012 Minutes
>
> Hi everyone,
>
> I am confused why we are ordering and requesting 40 Braille agendas
> and 40 large print agendas. This makes a total of 80 copies of the
> agenda in a specialized format. If I am reading these minutes
> correctly, we have a maximum of 25 people signed up to attend on
> Saturday. While a few more participants will probably arrive
> throughout the day without registering, the difference between 25 and
> 80 is significant and cannot be ignored.
>
> assuming that perhaps 15 more individuals sign up on the day of
> registration, we would still be asking for more than double the amount
> of agendas produced for the amount of registered participants in
> specialized formats. Of course, none of these figures take into
> consideration the people asking for agendas produced in regular print.
> Does the registration form even specify or ask participants for their
> preferred reading format?
>
> I remember that there have always been way too many copies of the
> agenda produced each year that we end up tossing at the end of the
> day, and I think we should be extremely cautious with the number of
> materials we request for production when in all fairness most of them
> will go ignored, unread, or completely unused. Inevitably, this
> results in a lot of wasted time and effort, Braille, print, and paper.
>
> Brice
>
> On 3/12/12, Currin, Kevin <kwcurrin at live.unc.edu> wrote:
>> Hello Fellow blind students and everyone else:
>>
>> Here are the minutes:
>>
>>       Attendance
>> Justin Thornton (Webmaster)
>> Justin Salisbury (President)
>> Gary Ray (NFB of NC President)
>> Brice Smith
>> Kevin Currin (Secretary)
>> Shelby (NABS Rep)
>> Alan Chase (Treasurer)
>>
>> Meeting called to order at 9:36 pm.
>>
>> Breakout Sessions
>> Shelby will be doing the dating and relationships in college breakout
>> session.
>> Kevin will be doing the getting involved on a college campus and the
>> community if Justin Salisbury is busy.
>>
>> There is a survey that Gary Ray posted on the NCABS list that everyone
>> should checkout.
>>
>> Registration and NCABS Table
>> Kevin and Justin Salisbury will be at the registration table from 8:30
>> until
>> 10. Justin Salisbury will be at the registration table from 10 to 11. Lea
>> and Shelby will be at the NCABS table from 9 until 10. Kevin and Lea will
>> be
>> at the NCABS table from 10 to 11. Justin and Shelby will be at the NCABS
>> table from 11 to 11:30. Kevin and Shelby will be at the NCABS table from
>> 11:30 until 12.
>>
>> Afternoon Opening Session
>> In our session from 1:15 to 1:45 we will have an introductory afternoon
>> session. We would like to have each NCABS officer speak for a bit. Justin
>> Salisbury will speak about on what the NF B can do for you, Lea will talk
>> about NCABS, Shelby will talk about NABS, Alan will talk about local
>> chapters, Kevin will talk about Youth Slam.
>>
>> Door Prizes
>> Alan agreed to give away the door prizes. We are going to give away $100
>> in
>> cash for the final door prize.
>>
>> Treasurer’s Report
>> Currently we have 13 students, 4 parents, and 2 professionals that have
>> sent
>> in their money. However, 23 people have registered and Shelby said that
>> she
>> knows of 2 more people that haven’t registered that will come.
>>
>> Philosophy Discussions
>> We have the wrestling room reserved so we can have philosophy discussions
>> if
>> people get done with the exhibit hall early. We need someone to lead these
>> discussions. Shelby said that she’s knows of two people from Georgia that
>> are coming that would be interested in helping out with the discussions.
>>
>> Agendas
>> We are planning on ordering 40 braille and 40 large print agendas.
>>
>> Meeting adjourned at 10:21 pm.
>>
>> Thanks,
>>
>> Kevin
>>
>> _______________________________________________
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>>
>
>
> --
> Brice Smith
> North Carolina State University, Communication - Public Relations
> Brice.Smith319 at gmail.com
>
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>
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--
Alan A. Chase, B.S.
Cross Categorical Resource Teacher, Wake County Public School System
Secretary, GMS Alumni Association Board of Directors