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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72" style='word-wrap:break-word'><div class=WordSection1><p class=MsoNormal>Greetings fellow federationists in New York.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>While some difficulties regarding funding at our past convention had to do with problems with emails being rerouted to spam filters from the <a href="mailto:president@nfbny.org">president@nfbny.org</a> email address. There was also a wealth of confusion surrounding how one should reply to accept the funding, and who an individual should contact regarding the status of a funding request. We do not want our members to be unable to access the funds which they have been approved to receive, nor do we want our officers to be at the whim of a lack of planning or follow through on the part of a member.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>All funding requests, as submitted through the form on our website nfbny.org/funding-request will be considered by the executive board within three to seven days from the deadline for funding request submissions. Notifications of the results of a funding request will be sent out within 24 to 48 hours of the meeting at which the decisions were reached by the executive board. This means that decision emails will be sent out four to nine days from the deadline for submissions. Emails notifying individuals of the results of their requests will be sent out individually, by one designated individual, typically the president, and thereby avoid any confusion as to whether they must use the “reply” vs. the “reply all” function to respond. In addition, the email providing the information regarding the process one must follow to accept the terms and claim the granted funding will also include the email address to which acceptance must be sent, for further clarity.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Once an individual accepts their funding, and in conjunction with the authorization for payment process, the individual sending out the notifications, again, typically the president, and if not, then their designee will also respond to the individual letting them know that their acceptance has been received. The president and then the treasurer will, authorize, and then issue, respectively the payments to those applicants receiving funding. Additionally, there will be a deadline by which one must respond or forfeit the funding. This date specific to the request will be included in the email notifying one of their approved funding amounts, and the fact of their being a deadline for accepting the funding, more generally, will be made clear in the email, in the policy dissemination on New York News, and on the website. If an individual does not respond in the affirmative to the email granting them the funding, or alternatively, if they do not find any email communication regarding the status of their request, they must send an inquiry email to the email specified in the policy, at this time, <a href="mailto:heather.L.bird@gmail.com">heather.L.bird@gmail.com</a> prior to the response deadline, or the funding will be forfeit.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The president will authorize the sending of the funding within 24 to 48 hours of receipt of the acceptance of the terms of funding. The treasurer will issue the funding within 24 to 72 hours of the authorization of the president. This means that the funding will be issued within two days to 5 days from the receipt of the funding acceptance. Anyone who does not have access to, or who needs assistance with the skill set needed to read, write, and respond to emails is responsible for taking the necessary steps to arrange with an individual, assisting them in matters of email communications to ensure that they follow this policy. If an individual does not receive a response from the designated email and the deadline is quickly approaching, then they should contact the first vice president at <a href="mailto:rashetabunting@gmail.com">rashetabunting@gmail.com</a>. If an individual’s funding is rescinded due to a lack of response, to appeal this decision, they must produce evidence of their good faith effort to follow the policy, i.e., a copy of the email(s) they sent to comply with the policy.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>This policy was crafted with the goals of transparency, clarity, and accountability for all, our general membership, and our leadership alike.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>