<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto">Thank you for this information<br><br><div dir="ltr"><div style="direction: ltr;"><span style="background-color: rgba(255, 255, 255, 0);">Life is short and dictation is faster — please pardon any errors.</span></div><div><br></div></div><div dir="ltr"><br><blockquote type="cite">On Jul 30, 2022, at 3:37 PM, Brian Mackey via NFB-Arkansas <nfb-arkansas@nfbnet.org> wrote:<br><br></blockquote></div><blockquote type="cite"><div dir="ltr"><meta http-equiv="Content-Type" content="text/html; charset=us-ascii"><meta name="Generator" content="Microsoft Word 15 (filtered medium)"><!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style>@font-face { font-family: Wingdings; }
@font-face { font-family: "Cambria Math"; }
@font-face { font-family: Calibri; }
@font-face { font-family: "Calibri Light"; }
@font-face { font-family: "Segoe UI Light"; }
p.MsoNormal, li.MsoNormal, div.MsoNormal { margin: 0in; font-size: 12pt; font-family: "Times New Roman", serif; }
h2 { margin: 12pt 0in 3pt; break-after: avoid; font-size: 14pt; font-family: "Calibri Light", sans-serif; font-weight: bold; }
h3 { margin-right: 0in; margin-bottom: 0in; margin-left: 0in; font-size: 13.5pt; font-family: "Times New Roman", serif; color: black; font-weight: normal; }
h4 { margin: 12pt 0in 3pt; break-after: avoid; font-size: 14pt; font-family: Calibri, sans-serif; font-weight: bold; }
a:link, span.MsoHyperlink { color: rgb(5, 99, 193); text-decoration: underline; }
span.EmailStyle17 { font-family: Calibri, sans-serif; color: windowtext; }
span.Heading2Char { font-family: "Calibri Light", sans-serif; font-weight: bold; }
span.Heading3Char { font-family: "Times New Roman", serif; color: black; }
span.Heading4Char { font-family: Calibri, sans-serif; font-weight: bold; }
.MsoChpDefault { font-family: Calibri, sans-serif; }
@page WordSection1 { size: 8.5in 11in; margin: 1in; }
div.WordSection1 { page: WordSection1; }
ol { margin-bottom: 0in; }
ul { margin-bottom: 0in; }</style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--><div class="WordSection1"><p class="MsoNormal" style="mso-margin-top-alt:auto"><span lang="EN-CA" style="font-size:33.5pt;font-family:"Segoe UI Light",sans-serif;color:black"><a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705">https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705</a><o:p></o:p></span></p><p class="MsoNormal" style="mso-margin-top-alt:auto"><span lang="EN-CA" style="font-size:33.5pt;font-family:"Segoe UI Light",sans-serif;color:black"><o:p> </o:p></span></p><h2><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Setup the main document</span><span lang="EN-CA" style="font-size:33.5pt;font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></h2><ol start="1" type="1"><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l8 level1 lfo1"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">Start Word. <o:p></o:p></span></li></ol><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif;color:#363636">A blank document opens by default. Leave it open. If you close it, the commands in the next step are not available.<o:p></o:p></span></p><ol start="2" type="1"><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l8 level1 lfo1"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">On the <b>Mailings</b> tab, in the <b>Start Mail Merge</b> group, click <b>Start Mail Merge</b>.<o:p></o:p></span></li></ol><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="203" height="88" style="width:2.1145in;height:.9166in" id="_x0000_i1039" alt="image001.gif" src="cid:image001.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><ol start="3" type="1"><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l8 level1 lfo1"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">Click <b>Letters</b>.<o:p></o:p></span></li></ol><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif;color:#363636">You can also use mail merge to create:<o:p></o:p></span></p><ul type="disc"><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l17 level1 lfo2"><b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">A catalog or directory</span></b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif"> The same kind of information, such as name and description, is shown for each item, but the name and description in each item is unique. Click <b>Directory</b> to create this type of document.<o:p></o:p></span></li><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l17 level1 lfo2"><b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">A set of envelopes</span></b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif"> The return address is the same on all the envelopes, but the destination address is unique on each one. For more information, see <a href="https://support.office.com/en-ca/article/Create-and-print-envelopes-for-a-mass-mailing-cbe8f512-5b2a-4be0-af39-b462cc40c73a" title="Create and print envelopes for a mass mailing">Create and print envelopes for a mass mailing</a>.<o:p></o:p></span></li><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l17 level1 lfo2"><b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">A set of mailing labels</span></b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif"> Each label shows a person's name and address, but the name and address on each label is unique. For more information, see <a href="https://support.office.com/en-ca/article/Create-and-print-labels-for-a-mass-mailing-8037dba1-7e3a-40af-8cc0-f25ee4130241" title="Create and print labels for a mass mailing">Create and print labels for a mass mailing</a>.<o:p></o:p></span></li><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l17 level1 lfo2"><b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">A set of e-mail messages</span></b><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif"> The basic content is the same in all the messages, but each message goes to the individual recipient and each message contains information that is specific to that recipient, such as the recipient's name or some other piece of information. For more information, see <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-send-personalized-email-messages-to-your-email-address-list-c49e5cfc-53f9-4ec8-9bd9-1f8f3648f1b7" title="Use mail merge to send personalized e-mail messages to your e-mail address list">Use mail merge to send personalized e-mail messages to your e-mail address list</a>.<o:p></o:p></span></li></ul><p class="MsoNormal" style="mso-margin-top-alt:auto"><span lang="EN-CA" style="font-size:13.5pt;font-family:"Segoe UI Light",sans-serif;color:black">Resume a mail merge<o:p></o:p></span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif;color:#363636">If you need to stop working on a mail merge, you can save the main document and resume the merge later. Microsoft Office Word retains the data source and field information.<o:p></o:p></span></p><ol start="1" type="1"><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo3"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">When you're ready to resume the merge, open the document. <o:p></o:p></span></li></ol><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif;color:#363636">Word displays a message that asks you to confirm whether you want to open the document, which will run a SQL command. <o:p></o:p></span></p><ol start="2" type="1"><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo3"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">Because this document is connected to a data source and you want to retrieve the data, click <b>Yes</b>. If you were opening a document that you did not realize was connected to a data source, you could click <b>No</b> to prevent potentially malicious access to data.<o:p></o:p></span></li></ol><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif;color:#363636">The text of the document, along with any fields that you inserted, appears.<o:p></o:p></span></p><ol start="3" type="1"><li class="MsoNormal" style="color:#363636;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo3"><span lang="EN-CA" style="font-size:17.0pt;font-family:"Segoe UI Light",sans-serif">Click the <b>Mailings</b> tab, and resume your work.<o:p></o:p></span></li></ol><p class="MsoNormal"><o:p> </o:p></p><h2><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Connect the document to a data source</span><span lang="EN-CA" style="font-size:33.5pt;font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></h2><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To merge information into your main document, you must connect the document to a data source, or a data file. If you don't already have a data file, you can create one during the mail merge process.<o:p></o:p></span></p><p><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Important </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> If you use an existing list, make sure that it contains the information that you want to use, including all the columns and the rows. You can make some changes during the merge, but you can't open your data source separately during the merge. The merge process is easier if your data source is ready before you connect to it.<o:p></o:p></span></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Choose a data file<o:p></o:p></span></h3><ol start="1" type="1"><li style="color:#363636;mso-list:l14 level1 lfo4"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Mailings</b> tab, in the <b>Start Mail Merge</b> group, click <b>Select Recipients</b>. <br></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"><img border="0" width="203" height="88" style="width:2.1145in;height:.9166in" id="_x0000_i1038" alt="image001.gif" src="cid:image001.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></li><li style="color:#363636;mso-list:l14 level1 lfo4"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Do one of the following:<o:p></o:p></span></li><ul style="margin-top:0in" type="circle"><li style="color:#363636;margin-bottom:17.0pt;mso-list:l14 level2 lfo4"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Use Outlook Contacts</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> If you want to use your Contacts list in Microsoft Outlook, click <b>Select from Outlook Contacts</b>.<o:p></o:p></span></li></ul></ol><p style="margin-left:1.0in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Important </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> For more information about using the Contacts list, see <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705#__tips_for_working" title="Tips for working with Microsoft Outlook Contacts list">Tips for working with Microsoft Outlook Contacts list</a>.<o:p></o:p></span></p><ol style="margin-top:0in" start="2" type="1"><ul style="margin-top:0in" type="circle"><li style="color:#363636;margin-bottom:17.0pt;mso-list:l14 level2 lfo4"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Use an existing data source file</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> If you have a Microsoft Excel worksheet, a Microsoft Access database, or another type of data file, click <b>Use Existing List</b>, and then locate the file in the <b>Select Data Source</b> dialog box. <br><br>For Excel, you can select data from any worksheet or named range within a workbook. For Access, you can select data from any table or query that is defined in the database.<o:p></o:p></span></li></ul></ol><p style="margin-left:1.0in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Important </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> For tips on formatting the data in your Excel worksheet for mail merge, see <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705#__tips_for_formatting" title="Tips for formatting data in Excel">Tips for formatting data in Excel</a>.<o:p></o:p></span></p><p style="margin-left:1.0in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">For another type of data file, select the file in the Select Data Source dialog box. If the file is not listed, select the appropriate file type or select All Files in the Files of type box. In a mail merge, you can use the following types of data files:<o:p></o:p></span></p><ol start="2" type="1"><ul type="circle"><ul type="square"><li style="color:#363636;mso-list:l14 level3 lfo4"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Files from single-tier, file-based database programs for which you have installed an OLE DB provider or ODBC driver (a number of which are included with Microsoft Office 2010).<o:p></o:p></span></li><li style="color:#363636;mso-list:l14 level3 lfo4"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">An HTML file that has a single table. The first row of the table must contain column names, and the other rows must contain data.<o:p></o:p></span></li><li style="color:#363636;mso-list:l14 level3 lfo4"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">A Microsoft Word document. The document should contain a single table. The first row of the table must contain headings, and the other rows must contain the records that you want to merge.<o:p></o:p></span></li><li style="color:#363636;mso-list:l14 level3 lfo4"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Any text file that has data fields separated (or delimited) by tab characters, or commas and data records separated by paragraph marks. <o:p></o:p></span></li></ul><li style="color:#363636;mso-list:l14 level2 lfo4"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Create a new data file in Word</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> If you don't have a data file yet, click <b>Type New List</b>, and then use the form that opens to create your list. The list is saved as a database (.mdb) file that you can reuse. For more information, see <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705#__type_a_new" title="Type a new list">Type a new list</a>.<o:p></o:p></span></li></ul></ol><p><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> If you installed Microsoft Office 2010 (instead of installing Word 2010 by itself), you can also use Microsoft Query to construct a query and retrieve the data you want from an external data source.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you are ready to continue, <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705#bm2" title="go to the next step">go to the next step</a>.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you need more information, read on.<o:p></o:p></span></p><h3><a name="bm3_1"></a><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Tips for working with Microsoft Office Outlook Contacts list<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Connecting to your Outlook Contacts folder is usually a straightforward process, but sometimes you may encounter a problem. Here are solutions to common problems that you may encounter:<o:p></o:p></span></p><p class="MsoNormal"><o:p> </o:p></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">I can't find my Outlook Contacts folder<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You may need to turn on the <b>Show this folder as an e-mail Address Book</b> property in Outlook, or you may need to change your Outlook user profile.<o:p></o:p></span></p><h4><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Turn on the Show this folder as an e-mail Address Book property<span style="color:black"><o:p></o:p></span></span></h4><ol start="1" type="1"><li style="color:#363636;mso-list:l10 level1 lfo5"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In Microsoft Outlook, click <b>Contacts</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l10 level1 lfo5"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Right-click the <b>Contacts</b> folder that contains the information that you want to use for a mail merge, and then click <b>Properties</b> on the shortcut menu.<o:p></o:p></span></li><li style="color:#363636;mso-list:l10 level1 lfo5"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Outlook Address Book</b> tab, make sure that the <b>Show this folder as an e-mail Address Book</b> check box is selected, and then click <b>OK</b>.<o:p></o:p></span></li></ol><p class="MsoNormal"><o:p> </o:p></p><h4><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Change your Outlook user profile</span><span lang="EN-CA" style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></h4><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">An Outlook user profile is a group of e-mail accounts and address books. Usually, you need only one profile — but if you share your computer with other people or use different address books for different purposes, you can set up more than one profile. If, when you start your mail merge, you're using a profile that doesn't include the Contacts folder that you want to use, that folder won't be available.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To switch to a different user profile, restart Outlook. When you're prompted for a profile, choose the profile that includes the Contacts folder that you want to use in the mail merge.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you aren't prompted for a profile and you know that you have more than one, you may want to set up Outlook so that it prompts you. To do this:<o:p></o:p></span></p><ol start="1" type="1"><li style="color:#363636;mso-list:l0 level1 lfo6"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Exit Outlook.<o:p></o:p></span></li><li style="color:#363636;mso-list:l0 level1 lfo6"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In Control Panel, click <b>User Accounts</b>, and then click <b>Mail</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l0 level1 lfo6"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Show Profiles</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l0 level1 lfo6"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">To be prompted to select a profile each time you start Outlook, click <b>Prompt for a profile to be used</b>, and then click <b>OK</b>.<o:p></o:p></span></li></ol><p><a name="bm3_3"></a><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p> </o:p></span></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">I get error messages about mail clients and tables<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you try to connect to your Contacts folder during a mail merge in Word, and Outlook is not set up as your default e-mail program in Windows Internet Explorer, you will get an error message that says:<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">"Either there is no default mail client or the current mail client cannot fulfill the messaging request. Please run Microsoft Office Outlook, and set it as the default mail client."<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To avoid getting this message during a mail merge, do the following:<o:p></o:p></span></p><ol start="1" type="1"><li style="color:#363636;mso-list:l15 level1 lfo7"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click the File tab.<o:p></o:p></span></li><li style="color:#363636;mso-list:l15 level1 lfo7"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Options</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l15 level1 lfo7"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Under <b>Start up Options</b>, select the <b>Make Outlook the default program for E-mail, Contacts, and Calendar</b>, and then click <b>OK</b>.<o:p></o:p></span></li></ol><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Start Word again, open your mail merge document, and connect to your Outlook Contacts folder.<o:p></o:p></span></p><p class="MsoNormal"><o:p> </o:p></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">I can't connect to an Outlook Contacts folder in Public Folders<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you start a mail merge in Word and try to connect to an Outlook Contacts folder in <b>Public Folders</b>, you get an error message that says:<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">"The operation cannot be completed because of dialog or database engine failures. Please try again later." <o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you try again later, you get the same error message.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To use a Public Folders Contacts folder as the data file for your mail merge, you have to start the mail merge from within Outlook.<o:p></o:p></span></p><p class="MsoNormal"><o:p> </o:p></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Tips for formatting data in Excel<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If your data file is an Excel worksheet that includes percentages, currency values, or postal codes, you can preserve the numeric formatting of the data by using Dynamic Data Exchange to connect to the Excel worksheet from Word. For example, you can make sure a five-digit postal code of 07865 from your data file is not displayed as the number 7865 (without the leading zero).<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Before you connect to the worksheet, do the following in Word:<o:p></o:p></span></p><ol start="1" type="1"><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click the File tab.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click Options.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Advanced</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Scroll to the <b>General</b> section, and select the <b>Confirm file format conversion on open</b> check box.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>OK</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">With the mail merge main document open, in the <b>Start Mail Merge</b> group on the <b>Mailings</b> tab, click <b>Select Recipients</b>, and then click <b>Use Existing List</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Locate the Excel worksheet in the <b>Select Data Source</b> dialog box, and double-click it.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Confirm Data Source</b> dialog box, click <b>MS Excel Worksheets via DDE (*.xls)</b>, and then click <b>OK</b>. If you don't see <b>MS Excel Worksheets via DDE (*.xls)</b>, select the <b>Show all</b> check box.<o:p></o:p></span></li><li style="color:#363636;mso-list:l12 level1 lfo8"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Microsoft Excel</b> dialog box, for <b>Named or cell range</b>, select the cell range or worksheet that contains the information that you want to merge, and then click <b>OK</b>.<o:p></o:p></span></li></ol><p style="margin-left:.5in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> To prevent being prompted every time you open a data file, you can clear the <b>Confirm conversion at Open</b> check box after you connect to the worksheet.<o:p></o:p></span></p><h3><a name="__type_a_new"></a><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Type a new list<o:p></o:p></span></h3><ol start="1" type="1"><li style="color:#363636;mso-list:l3 level1 lfo9"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>New Address List</b> dialog box, type the information for the first address, or record, that you want to include in your mail merge.<o:p></o:p></span></li></ol><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you want to add or remove columns, click <b>Customize Columns</b>, and then make the changes that you want.<o:p></o:p></span></p><ol start="2" type="1"><li style="color:#363636;mso-list:l3 level1 lfo9"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">After you type all the information for your first record, click <b>New Entry</b>, and then type the information for the next record. Continue until you have typed information for all the records that you want to include.<o:p></o:p></span></li><li style="color:#363636;mso-list:l3 level1 lfo9"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">When your new list is complete, click <b>OK</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l3 level1 lfo9"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Save Address</b> List dialog box, type a name for your new list, and then click <b>Save</b>.<o:p></o:p></span></li></ol><p class="MsoNormal"><o:p> </o:p></p><h2><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Refine the list of recipients or items</span><span lang="EN-CA" style="font-size:33.5pt;font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></h2><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">When you connect to a certain data file, you might not want to merge information from all the records (or rows) in that data file into your main document.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you plan to use your entire list, you can <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705#bm4" title="skip ahead to the next step">skip ahead to the next step</a>.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To narrow the list of recipients or use a subset of the items in your data file, do the following:<o:p></o:p></span></p><ol start="1" type="1"><li style="color:#363636;mso-list:l18 level1 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the<b> Mailings</b> tab, in the <b>Start Mail Merge</b> group, click <b>Edit Recipient List.</b><o:p></o:p></span></li></ol><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="203" height="88" style="width:2.1145in;height:.9166in" id="_x0000_i1037" alt="image001.gif" src="cid:image001.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><ol start="2" type="1"><li style="color:#363636;mso-list:l18 level1 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Mail Merge Recipients</b> dialog box, do any of the following:<o:p></o:p></span></li><ul type="circle"><li style="color:#363636;mso-list:l18 level2 lfo10"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Select individual records</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> This method is most useful if your list is short. Select the check boxes next to the recipients you want to include, and clear the check boxes next to the recipients you want to exclude. <br><br>If you know that you want to include only a few records in your merge, you can clear the check box in the header row and then select only those records that you want. Similarly, if you want to include most of the list, select the check box in the header row, and then clear the check boxes for the records that you don't want to include.<o:p></o:p></span></li><li style="color:#363636;mso-list:l18 level2 lfo10"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Sort records</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Click the column heading of the item that you want to sort by. The list sorts in ascending alphabetical order (from A to Z). Click the column heading again to sort the list in descending alphabetical order (Z to A).<br><br>If you want more complex sorting, click <b>Sort</b> under <b>Refine recipient list</b> and choose your sorting preferences on the <b>Sort Records</b> tab in the <b>Filter and Sort</b> dialog box. For example, you can use this type of sorting if you want recipient addresses to be alphabetized by last name within each postal code and the postal codes listed in numerical order.<o:p></o:p></span></li><li style="color:#363636;mso-list:l18 level2 lfo10"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Filter records</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> This is useful if the list contains records that you know you don't want to see or include in the merge. After you filter the list, you can select or clear the check boxes to include or exclude records.<o:p></o:p></span></li></ul></ol><p style="margin-left:1.0in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To filter records, do the following:<o:p></o:p></span></p><ol start="2" type="1"><ul type="circle"><ol start="1" type="i"><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Under <b>Refine recipient list</b>, click <b>Filter</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Filter Records</b> tab in the <b>Filter and Sort</b> dialog box, choose the criteria that you want to use for the filter.<o:p></o:p></span></li></ol></ul></ol><p style="margin-left:1.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">For example, to generate letters only for addresses that list Australia as the country/region, you click <b>Country or Region</b> in the <b>Field</b> list, click <b>Equal to</b> in the <b>Comparison</b> list, and then type or select <b>Australia</b> in the <b>Compare to</b> list.<o:p></o:p></span></p><ol start="2" type="1"><ul type="circle"><ol start="3" type="i"><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">To refine the filter further, click <b>And</b> or <b>Or</b> and choose more criteria.<o:p></o:p></span></li></ol></ul></ol><p style="margin-left:1.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">For example, to generate letters only for businesses in Munich, you filter on records whose <b>City</b> field contains <b>Munich</b> and whose <b>Company Name</b> field is not blank. If you use <b>Or</b> instead of <b>And</b> in this filter, your mail merge includes all Munich addresses as well as all addresses that include a company name, regardless of city.<o:p></o:p></span></p><ol start="2" type="1"><ul type="circle"><li style="color:#363636;mso-list:l18 level2 lfo10"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Add recipients</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> To add recipients to the list, do the following:<o:p></o:p></span></li><ol start="1" type="i"><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Under <b>Data source</b>, click the name of your data file.<o:p></o:p></span></li><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Edit</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Edit Data Source</b> dialog box, click <b>New Entry</b>, and then type the information for that recipient.<o:p></o:p></span></li></ol></ul></ol><p style="margin-left:1.5in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Tip </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> Depending on the type of data source that you use, some processes might not be available. If possible, make sure that your data file is complete before you connect it to your main document.<o:p></o:p></span></p><ol start="2" type="1"><ul type="circle"><li style="color:#363636;mso-list:l18 level2 lfo10"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Find recipients</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> <o:p></o:p></span></li></ul></ol><p style="margin-left:1.0in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You can find a specific recipient or group of recipients that share a common attribute. To identify an individual or group of individuals that share common attributes (such as a last name, postal code, or birth month), you can search the list. <o:p></o:p></span></p><ol start="2" type="1"><ul type="circle"><ol start="1" type="i"><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Mail Merge Recipients</b> dialog box, click <b>Find recipient</b>. <o:p></o:p></span></li><li style="color:#363636;mso-list:l18 level3 lfo10"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Find Entry </b>dialog box, enter the attribute that you want to find in the <b>Find</b>text box, specify the field or fields that you want to search, and then click <b>Find Next</b>. <o:p></o:p></span></li></ol></ul></ol><p><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> If you have installed address validation software, you can click <b>Validate addresses</b> in the <b>Mail Merge Recipients</b> dialog box to validate your recipients' addresses.<o:p></o:p></span></p><p class="MsoNormal"><o:p> </o:p></p><h2><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Add placeholders, called mail merge fields, to the document</span><span lang="EN-CA" style="font-size:33.5pt;font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></h2><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">After you connect your main document to a data file, you are ready to type the text of the document and add placeholders that indicate where the unique information will appear in each copy of the document.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you are familiar with how mail merge fields work, you can skip ahead to <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705#bm4_2" title="mapping and merging">mapping and merging</a>.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you want to learn more about how mail merge fields work, read on.<o:p></o:p></span></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">About mail merge fields<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">The placeholders, such as address and greeting, are called mail merge fields. Fields in Word correspond to the column headings in the data file that you select.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="294" height="178" style="width:3.0625in;height:1.8541in" id="_x0000_i1036" alt="image002.gif" src="cid:image002.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">1. Columns in a data file represent categories of information. Fields that you add to the main document are placeholders for these categories.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">2. Rows in a data file represent records of information. Word generates a copy of the main document for each record when you perform a mail merge.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">By putting a field in your main document, you indicate that you want a certain category of information, such as name or address, to appear in that location. <o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="303" height="300" style="width:3.1562in;height:3.125in" id="_x0000_i1035" alt="image003.gif" src="cid:image003.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><p><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> When you insert a mail merge field into the main document, the field name is always surrounded by chevrons (« »). These chevrons do not show up in the merged documents. They just help you distinguish the fields in the main document from the regular text.<o:p></o:p></span></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">What happens when you merge<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">When you merge, information from the first row in the data file replaces the fields in your main document to create the first merged document. Information from the second row in the data file replaces the fields to create the second merged document, and so on.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="303" height="262" style="width:3.1562in;height:2.7291in" id="_x0000_i1034" alt="image004.gif" src="cid:image004.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><h4><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Working with fields: Examples<span style="color:black"><o:p></o:p></span></span></h4><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You can add any column heading from your data file to the main document as a field. This gives you flexibility when you design form letters and other merged documents. <o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">For example, suppose you are creating a letter to notify local businesses that they have been selected for inclusion in your annual city guide. If your data file contains a Company column with the name of each business that you want to contact, you can insert the «Company» field instead of typing the name of each individual company.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You can combine fields and separate them by punctuation marks. For example, to create an address, you can set up the fields in your main document like this:<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">«First Name» «Last Name»<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">«Street Address»<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">«City», «State» «Postal code»<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">For things that you use frequently, like address blocks and greeting lines, Word provides composite fields that group a number of fields together. For example:<o:p></o:p></span></p><ul type="disc"><li style="color:#363636;mso-list:l7 level1 lfo11"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">The Address Block field is a combination of several fields, including first name, last name, street address, city, and postal code.<o:p></o:p></span></li></ul><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="303" height="252" style="width:3.1562in;height:2.625in" id="_x0000_i1033" alt="image005.gif" src="cid:image005.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><ul type="disc"><li style="color:#363636;mso-list:l7 level1 lfo11"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">The Greeting Line field can include one or more name fields, depending on your chosen salutation.<o:p></o:p></span></li></ul><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You can customize the content in each of these composite fields. For example, in the address, you may want to select a formal name format (Mr. Joshua Randall Jr.); in the greeting, you may want to use "To" instead of "Dear."<o:p></o:p></span></p><h3><a name="bm4_2"></a><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Map mail merge fields to your data file<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To make sure that Word can find a column in your data file that corresponds to every address or greeting element, you may need to map the mail merge fields in Word to the columns in your data file.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To map the fields, click <b>Match Fields</b> in the <b>Write & Insert Fields</b> group of the <b>Mailings</b> tab.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="346" height="88" style="width:3.6041in;height:.9166in" id="_x0000_i1032" alt="image006.gif" src="cid:image006.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">The <b>Match Fields</b> dialog box opens.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="309" height="183" style="width:3.2187in;height:1.9062in" id="_x0000_i1031" alt="image007.jpg" src="cid:image007.jpg@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">The elements of an address and greeting are listed on the left. Column headings from your data file are listed on the right.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Word searches for the column that matches each element. In the illustration, Word automatically matched the data file's <b>Title</b> column to <b>Courtesy Title</b>. But Word was unable to match other elements. From this data file, for example, Word can't match <b>Middle Name</b>.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">In the list on the right, you can select the column from your data file that matches the element on the left. It is okay that <b>Unique Identifier</b> isn’t matched. Your mail merge document doesn't need to use every field. If you add a field that does not contain data from your data file, it will appear in the merged document as an empty placeholder — usually a blank line or a hidden field. <o:p></o:p></span></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Type the content and add the placeholders, or fields<o:p></o:p></span></h3><ol start="1" type="1"><li style="color:#363636;mso-list:l9 level1 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the main document, type any content that you want to appear on every copy of the document.<o:p></o:p></span></li></ol><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To add a picture, such as a logo, click <b>Picture</b> in the <b>Illustrations</b> group on the <b>Insert</b> tab.<o:p></o:p></span></p><ol start="2" type="1"><li style="color:#363636;mso-list:l9 level1 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click where you want to insert the field.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level1 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Use the <b>Write & Insert Fields</b> group on the <b>Mailings</b> tab.<o:p></o:p></span></li></ol><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="346" height="88" style="width:3.6041in;height:.9166in" id="_x0000_i1030" alt="image006.gif" src="cid:image006.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><ol start="4" type="1"><li style="color:#363636;mso-list:l9 level1 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Add any of the following: <o:p></o:p></span></li></ol><p style="margin-left:.5in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Address block with name, address, and other information</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> <o:p></o:p></span></p><ol start="4" type="1"><ol start="1" type="a"><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Address block</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Insert Address Block</b> dialog box, select the address elements that you want to include and the formats that you want, and then click <b>OK</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If the <b>Match Fields</b> dialog box appears, Word may have been unable to find some of the information that it needs for the address block. Click the arrow next to <b>(not matched)</b>, and then select the field from your data source that corresponds to the field that is required for the mail merge.<o:p></o:p></span></li></ol></ol><p style="margin-left:.5in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Greeting line</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> <o:p></o:p></span></p><ol start="4" type="1"><ol start="4" type="a"><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Greeting line</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Select the greeting line format, which includes the salutation, name format, and following punctuation.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Select the text that you want to appear in cases where Microsoft Word can't interpret the recipient's name, for example, when the data source contains no first or last name for a recipient, but only a company name.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>OK</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If the <b>Match Fields</b> dialog box appears, Word may have been unable to find some of the information that it needs for the greeting line. Click the arrow next to <b>(not matched)</b>, and then select the field from your data source that corresponds to the field that is required for the mail merge. <o:p></o:p></span></li></ol></ol><p style="margin-left:.5in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Individual fields</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> <o:p></o:p></span></p><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You can insert information from individual fields, such as first name, telephone number, or the amount of a contribution from a list of donors. To quickly add a field from your data file to the main document, click the arrow next to <b>Insert Merge Field</b>, and then click the field name.<o:p></o:p></span></p><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">For more options with inserting individual fields in the document, do the following:<o:p></o:p></span></p><ol start="4" type="1"><ol start="9" type="a"><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Mailings</b> tab, in the <b>Write & Insert Fields</b> group, click <b>Insert Merge Field</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Insert Merge Field</b> dialog box, do one of the following: <o:p></o:p></span></li><ul type="square"><li style="color:#363636;mso-list:l9 level3 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">To select address fields that will automatically correspond to fields in your data source, even if the data source's fields don't have the same name as your fields, click <b>Address Fields</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level3 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">To select fields that always take data directly from a column in your data file, click <b>Database Fields</b>.<o:p></o:p></span></li></ul><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the <b>Fields</b> box, click the field you want.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Insert</b>, and then click <b>Close</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l9 level2 lfo12"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If the <b>Match Fields</b> dialog box appears, Microsoft Word may have been unable to find some of the information it needs to insert the field. Click the arrow next to <b>(not matched)</b>, and then select the field from your data source that corresponds to the field that is required for the mail merge.<o:p></o:p></span></li></ol></ol><p style="margin-left:1.0in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> If you insert a field from the <b>Database Fields</b> list and then later switch to a data source that doesn't have a column with the same name, Word won't be able to insert that field information into the merged document.<o:p></o:p></span></p><p><a name="bm4_1"></a><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Custom fields from Outlook contacts</span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> <o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">The only way to include custom contact fields in your main document is to start the mail merge from within Outlook. First, set up a view of your contacts with the fields that you want to use in the merge. Then, start the mail merge. After you choose the settings that you want, Word will automatically open, and you can complete the merge.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Set up a view of your contacts that includes custom fields<o:p></o:p></span></p><ol start="1" type="1"><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In Outlook Contacts, on the <b>View</b> tab, click <b>Change View</b>, and then click <b>List</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Right-click a column heading, and then click <b>Field Chooser</b> on the shortcut menu.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In the drop-down list at the top of the <b>Field Chooser</b> dialog box, select <b>User-defined fields in folder</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Drag the field that you to add from the dialog box to the column headings. A little red arrow helps you place the field in the location that you want.<br></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"><img border="0" width="272" height="175" style="width:2.8333in;height:1.8229in" id="_x0000_i1029" alt="image008.gif" src="cid:image008.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></li></ol><p style="margin-left:.5in"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> You can add a new field in the <b>Field Chooser</b> dialog box by clicking <b>New</b> at the bottom.<o:p></o:p></span></p><ol start="5" type="1"><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">After you add all of your custom fields to the view, close the <b>Field Chooser</b> dialog box.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">To remove a field that you do not want included in the mail merge, click the field name in the column heading in List view, and drag it off the column heading.<o:p></o:p></span></li></ol><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Run mail merge from Outlook<o:p></o:p></span></p><ol start="7" type="1"><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">In Outlook Contacts, select individual contacts by pressing SHIFT and clicking to select a range or by pressing CTRL and clicking to select individuals. If you want to include all the contacts currently visible in the view, do not click on any contacts.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Home</b> tab, click <b>Mail Merge</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If you selected individual contacts to include in the mail merge, click <b>Only selected contacts</b>. If you want to include all the contacts that are currently visible in the view, click <b>All contacts in current view</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If you configured the List view so that it displays exactly the fields that you want to use in the mail merge, click <b>Contact fields in current view</b>. Otherwise, click <b>All contact fields</b> to make all of the contact fields available in the mail merge.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If you want to generate a new main document for the merge, click <b>New document</b>. Otherwise, click <b>Existing document</b>, and click <b>Browse</b> to locate the document to use as the main document. <o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If you want to save the contacts and fields that you have selected, so that they can be reused, select the <b>Permanent file</b> check box, and then click <b>Browse</b> to save the file. The data is saved in a Word document as comma-delimited data.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Select any merge options you want:<o:p></o:p></span></li><ul type="circle"><li style="color:#363636;mso-list:l11 level2 lfo13"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Form Letters </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Prepare a batch of letters for a mass mailing.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level2 lfo13"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Mailing Labels </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Set up address labels for a mass mailing.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level2 lfo13"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Envelopes </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Set up envelopes for a mass mailing.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level2 lfo13"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Catalog </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Create a single document that contains a catalog or address list.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level2 lfo13"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">New Document </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Generate merged documents, which you can edit individually in Word.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level2 lfo13"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Printer </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Send merged documents directly to the default printer.<o:p></o:p></span></li><li style="color:#363636;mso-list:l11 level2 lfo13"><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">E-mail </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif"> Generate merged documents designed to be e-mail messages. When you are ready to complete the merge in Word, on the <b>Mailings</b> tab in the <b>Finish</b> group, click <b>Finish & Merge</b>, and then click <b>Send E-mail Messages</b>. The <b>Subject</b> line is filled with the text you typed in the <b>Mail Merge Contacts</b> dialog box in Outlook.<o:p></o:p></span></li></ul><li style="color:#363636;mso-list:l11 level1 lfo13"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>OK</b>. When the document opens in Word, on the <b>Mailings</b> tab, in the <b>Write & Insert Fields </b>group, click the arrow next to <b>Insert Merge Field</b>, and then click the fields that you want to add the document.<o:p></o:p></span></li></ol><p><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> <o:p></o:p></span></p><ul type="disc"><li style="color:#363636;mso-list:l13 level1 lfo14"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">You can't type merge field characters («« »») manually or use the <b>Symbol</b> command on the <b>Insert</b> menu. You must use mail merge.<o:p></o:p></span></li><li style="color:#363636;mso-list:l13 level1 lfo14"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If the merge fields appear inside braces, such as <b>{</b> MERGEFIELD City <b>}</b>, then Microsoft Word is displaying field codes instead of field results. This doesn't affect the merge, but if you want to display the results instead, right-click the field code, and then click <b>Toggle Field Codes</b> on the shortcut menu.<o:p></o:p></span></li></ul><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Format the merged data<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Database and spreadsheet programs, such as Microsoft Access and Microsoft Excel, store the information that you type in cells as raw data. Formatting that you apply in Access or Excel, such as fonts and colors, isn't stored with the raw data. When you merge information from a data file into a Word document, you are merging the raw data without the applied formatting.<o:p></o:p></span></p><h4><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Add formatting<span style="color:black"><o:p></o:p></span></span></h4><ol start="1" type="1"><li style="color:#363636;mso-list:l6 level1 lfo15"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Select the mail merge field. Make sure that the selection includes the chevrons (« ») that surround the field.<o:p></o:p></span></li><li style="color:#363636;mso-list:l6 level1 lfo15"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Home</b> tab, in the <b>Font</b> group, apply the formatting that you want. Or click the <b>Font Dialog Box</b> launcher for more options.<o:p></o:p></span></li></ol><p class="MsoNormal"><o:p> </o:p></p><h2><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Preview, complete the merge, change individual documents, and print </span><span lang="EN-CA" style="font-size:33.5pt;font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></h2><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">After you add fields to your main document, you are ready to preview the merge results. When you are satisfied with the preview, you can complete the merge.<o:p></o:p></span></p><h3><a name="bmpreview"></a><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Preview the merge<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You can preview your merged documents and make changes before you actually complete the merge.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">To preview, do any of the following in the <b>Preview Results</b> group of the <b>Mailings</b> tab:<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="222" height="88" style="width:2.3125in;height:.9166in" id="_x0000_i1028" alt="image009.gif" src="cid:image009.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><ul type="disc"><li style="color:#363636;mso-list:l16 level1 lfo16"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Click <b>Preview Results</b>.<o:p></o:p></span></li><li style="color:#363636;mso-list:l16 level1 lfo16"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Page through each merged document by using the <b>Next Record</b> and <b>Previous Record</b> buttons in the <b>Preview Results</b> group.<o:p></o:p></span></li><li style="color:#363636;mso-list:l16 level1 lfo16"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Preview a specific document by clicking <b>Find Recipient</b>.<o:p></o:p></span></li></ul><p><b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Note </span></b><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"> Click <b>Edit Recipient List</b> in the <b>Start Mail Merge</b> group on the <b>Mailings</b> tab to open the <b>Mail Merge Recipients</b> dialog box, where you can filter the list or clear recipients if you see records that you don't want to include.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="203" height="88" style="width:2.1145in;height:.9166in" id="_x0000_i1027" alt="image001.gif" src="cid:image001.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><h3><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Complete the merge<o:p></o:p></span></h3><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">You can print the merged documents or modify them individually. You can print or change all or just a subset of the documents.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">If you want to print a subset of the documents, you can specify the set by a range of record numbers. If you want to print pages instead of specifying record numbers, follow the instructions in the <a href="https://support.office.com/en-ca/article/Use-mail-merge-to-create-and-print-letters-and-other-documents-f488ed5b-b849-4c11-9cff-932c49474705#bm5_1" title="Change individual copies of the document">Change individual copies of the document</a> section.<o:p></o:p></span></p><h4><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Print the merged documents<span style="color:black"><o:p></o:p></span></span></h4><ol start="1" type="1"><li style="color:#363636;mso-list:l5 level1 lfo17"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Mailings</b> tab, in the <b>Finish</b> group, click <b>Finish & Merge</b>, and then click <b>Print Documents</b>. <o:p></o:p></span></li></ol><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="58" height="88" style="width:.6041in;height:.9166in" id="_x0000_i1026" alt="image010.gif" src="cid:image010.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><ol start="2" type="1"><li style="color:#363636;mso-list:l5 level1 lfo17"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Choose whether to print the whole set of documents, only the copy that's currently visible, or a subset of the set, which you specify by record number.<o:p></o:p></span></li></ol><h4><a name="bm5_1"></a><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Change individual copies of the document<span style="color:black"><o:p></o:p></span></span></h4><ol start="1" type="1"><li style="color:#363636;mso-list:l1 level1 lfo18"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">On the <b>Mailings</b> tab, in the <b>Finish</b> group, click <b>Finish & Merge</b>, and then click <b>Edit Individual Documents</b>. <o:p></o:p></span></li></ol><p style="margin-left:.5in"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><img border="0" width="58" height="88" style="width:.6041in;height:.9166in" id="_x0000_i1025" alt="image010.gif" src="cid:image010.gif@01D8A432.63EA7720"></span><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636"><o:p></o:p></span></p><ol start="2" type="1"><li style="color:#363636;mso-list:l1 level1 lfo18"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Choose whether you want to edit the whole set of documents, only the copy that's currently visible, or a subset of the set, which you specify by record number. Word compiles the copies that you want to edit into a single file, with a page break between each copy of the document.<o:p></o:p></span></li></ol><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">After you finish editing the new file of documents, you can print the documents by clicking the <b>File</b> tab, clicking <b>Print</b>, and then clicking the <b>Print</b> button.<o:p></o:p></span></p><h4><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">Save the main document<span style="color:black"><o:p></o:p></span></span></h4><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">Remember that merged documents that you save are separate from the main document. It's a good idea to save the main document itself if you plan to use it for another mail merge.<o:p></o:p></span></p><p><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif;color:#363636">When you save the main document, you also save its connection to the data file. The next time that you open the main document, you are prompted to choose whether you want the information from the data file to be merged again into the main document.<o:p></o:p></span></p><ul type="disc"><li style="color:#363636;mso-list:l2 level1 lfo19"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If you click <b>Yes</b>, the document opens with information from the first record merged in. <o:p></o:p></span></li><li style="color:#363636;mso-list:l2 level1 lfo19"><span lang="EN-CA" style="font-family:"Segoe UI Light",sans-serif">If you click <b>No</b>, the connection between the main document and the data file is broken. The main document becomes a standard Word document. Fields are replaced with the unique information from the first record.<o:p></o:p></span></li></ul><p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p></div><span>_______________________________________________</span><br><span>NFB-Arkansas mailing list</span><br><span>NFB-Arkansas@nfbnet.org</span><br><span>http://nfbnet.org/mailman/listinfo/nfb-arkansas_nfbnet.org</span><br><span>To unsubscribe, change your list options or get your account info for NFB-Arkansas:</span><br><span>http://nfbnet.org/mailman/options/nfb-arkansas_nfbnet.org/crsh%40att.net</span><br></div></blockquote></body></html>