[Nfb-greeley] 5-18 meeting minutes

Mon May 20 02:22:57 UTC 2013

Martyexcellent job on the minutes! One minor correction though, the meeting was called to order at 12:15 instead of 11:15  
Thanks,
Cody

Sent from my iPhone

On May 19, 2013, at 8:13 PM, Marty Rahn <marty.rahn at juno.com> wrote:

> Hi all,
> 
> Please find the minutes for yesterday's meeting pasted below. Please let me know if there are any corrections. Thanks.
> 
> 5/18/13
> 
> The meeting was called to order at 11:15 AM. We went around and did intros for the benefit of those who haven't been to a meeting in quite some time. Cody, Nure Melissa, Marty, Linda, Diane Joe, Rita and dora were all present at the beginning of the meeting with Bill coming in later. Cody went through the agenda which was vnting on the minutes followed by the treasurer's report, info on the vision expo, fundraising, the piçnic for the chapter and the UNC BIZARRE and anouncements for national convention. We approved last month's meeting minutes with the corrcction of changing of Lorinda's name to from loraine in the minutes. The treasurer said that we currently had a balance of $652.38 in our account. We had $622.38 last month and collected $80 in dues the sale of two water bottles and a donation of $4. The check that was written out as a donation for the BELL program was for $50. The New Perspectives Vision Expo which will be held on July 31st in the Colombine A and B Ballrooms at the University Center on the UNC campus. The committee met the Wednesday after our last meeting to discuss the planning of the fair. They divided the exhibitor's into fourths then they each contacted their respective groups of exhibitors. Cody has a commitment from Francie Leafert with Nanopack, a distributor of Freedom Scientific products, and DVR. Melissa said she has a commitment from Connections for Independent living. She has also contcted You Can To Can, the vision program at UNC, Dana Jones, the DISABLED Student Services office director at Aims, Envision and North Range Behavioral Health, but does not yet have  firm commitments from these contacts. Linda has contacted Curtis Strong and has received a verbal commitmentf the person dayd Steve with whom she spoke. Linda left messages for Debbie McLeod, director of the Colorado Talking Book Library who is out of the office, as well as Kim Ann Warrilow from the  Audio Information Network  of Colorado to try to pen down their commitments. Dora has not contacted Techy Joe yet, but will do so soon. The time of the fair will run from 9:00  AM to 7:00 PM. The chapter will not be providing  lunch because  of the catering difficulties and the money that it would cost to have it catered by UNC. UNC will give us water and coffee for free. Melissa will check on how much the catering  fthrough UNC would cost so that we at least have an idea. The room will cost $400 for that time and the state will cover some of this cost according to Jessica, but it would be good if the chapter could cover at least half of the cost. This would be about $200.00. Lunch was briefly discussed for those of us do would be there all day, and it was decided that we could either bring our own lunch or go in shifts to the various venues around the UNIVERSITY Center. It was asked why we were not having the fair at the Sensor Center and it was explained that we will be able to fit more exhibitors in the ballrooms, that the Senior Center is pretty booked during the week and is only open a certain amount of time on the weekends. Overall, it was felt that the ballrooms at the University Center will allow us to accommodate and  attract more guests due to the centrality of the location. The  chapter will have a table and there will also be a literature table. We discussed marketing the fair by having an ad placed in the Greeley Tribune, placing  additional ads in some of the senior newsletters and hanging flyers on the UNC and Aims campuses. It was suggested that we write up a uniform ad to place in the papers and newsletters. It was further suggested that we can take the rellivant details from our flyer to place in these ads to avoid spending a lot of money when   ads charge for spaceever or by number of words. Cody will send the flyer to the Greeley List. We discussed having a  50-50 rafle and taking down contact info so that we can get in touch with those who have already left by the time the drawing is held. Everyone seemed aminable to this idea. We are planning to begin advertising the fair around the 1st of July. The committee and its various members will have an updated report on the 22nd of June as to the number of new commitments that have been confirmed, and other details rrlated to planning for the fair. We then took up the topic of fundraising. MELISSA stated that she has emailed the owner of the Cafe Mexicali. The restaurant will design a couprn with the NFB logo and stating that the NFB of Gffeeley will get 20 percent of the proceeds from those who present these coupons on a certain night of our choosing. We discussed choosing a  date for this sometime during the first waek in June. Melissa said that she would email the owner of the restaurant today with the date. It was suggested that if we are going to advertise in other places such as Denver that we talk to Jessica to see if we can get a van to bring people up on the night of the fundraiser. Nur'e will talk with Jessica about this. Nure suggested having an auction but we were unsure of how to do this seeing as howthe event is being held  at the restaurazt itself. The restaurant  is located on Center Place Drive in the shopping center there. June 7th was suggested and agreed upon as the date to have the Cafe Mexicalli fundraiser. Regarding the bake sale, Cody has had minimal success with contacting Wallmart and King Soopers. We discussed talking to a nonprofit such as the Arc Thrift Store. It was decided that this is what we would do. We briefly discussed making the chocolate bars using the braille molds and Diane said that along with Linda, Melsssa and Marty, she would help make candybars. Cody thenbrought up trying to get a grant from the local Lions Club. Cody will research the  grant with Dora's help, and will hopefully have a leport by the next meeting. Joe Stultz suggested that we need to develop a working relationship with the members of our local chapter rthe Lions Club. He told us that the local Lions chapter meets at the Rec Center every Monday night. We moved next discussed National Convention. Web registration will close on June 1st. This is also the point at which our  block of rooms will no longer be held at the hotel. Melissa, myself, Rita, Dora, Nure and Cody are going to National this year from our chapter. We talked briefly about whether or  not to get more water bootles and decided that we have 12 left which would be a pure profit of $96.00 if we can sell all of them at convention. A motion was made and seconded that we give $50 to the four of us going to convention who are not having their way paid by either state or national due to their  winning scholarships.  This would total $200 that the chapter would give. The m"tion was approved. Cody then asked about a summer picnic for the chapter. Linda brought up that it would be $50 to reserve the park. A discussion ensued about whether the chapter should cover either the cost of reserving the park or the main food item with others bringing sides much like we did last year. It was motioned and seconded that the chapter cover the park and perhaps the food once we see how much revenue our fundraising efforts produce. This was appooved. We  talked about reserving Sedborn park forSaturday September 7th. Linda will reserve the park. Melsssa will check on possible costs and what it would take to have a table at both the Unca Bizarre and Aims Welcome Week. Cody informed  us that NFBCO now has a transportation committee that is working o improving transprotation across the entire state. This committee is run by Gary Vandorn who would like to be at one of our meetings. We set the date of the next meeting in july for Saturday July 20th. The meeting for June is on the 22nd. The meeting was adjourned at 2:00 PM.
> 
> 
> 
> sincerely,
> Marty Rahn, Ma
> Teacher of Students with Visual Impairments
> Weld Re-8, Weld Re-3J, Weld Re-4 and Morgan Re-3
> Home: (970) 353-5067
> Cell: (719) 271-9496
> Email: marty.rahn at juno.com
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