[Nfb-science] microsoft word and cross-references

[David Hertweck]

One way that helps for me if you have to use a doc with change tracking
turned on.

1. save the doc to a different name
2. turn change track off and accept all changes
2. Make yyour updates
4. use the doc compare to merge your changes back to the doc you saved
5. the result is a doc with the old changes and the new changes.

This works well if you have to do a lot of editing.
If you only have to make small changes then keep change tracking on but do
not display the changes.



-----Original Message-----
From: nfb-science-bounces at nfbnet.org [mailto:nfb-science-bounces at nfbnet.org]
On Behalf Of John Miller
Sent: Friday, September 03, 2010 11:15 AM
To: NFB Science and Engineering Division List
Subject: [Nfb-science] microsoft word and cross-references

Hello,
Professional documents at most companies are authored in microsoft word 2003
or office 2007.
When these documents include numbered tables and equations, it can be your
job to review that the numbering in the narrative text matches the correct
table and equation.
I tried to get it right 100 percent with my sighted assistant but he let a
few slip through.
Then I used the following method to review the document.
Just to make things more fun, track changes was on in the document.
I used microsoft office 2007, went to review, final, and saved a PDF of the
document.
I recognized the PDF using Infty Reader.
Duxbury usually does a great job with these files, but for this one it would
not import the file.
So I read the latex source.  I noticed that TABLE and EQUATION would appear
in all capital letters drawing my attention to the location of the cross
reference.
I noticed that Infty Reader would take a variable such as "index" and make
the latex \mathrm{i}\mathrm{n}... giving lots of clutter between each letter
of the variable name.
I caught the location of 2 incorrect cross references and was able to
forward the document on in perfect order.
For some tasks there is no substitute to examining the final printed page or
PDF.
I look forward to a latex utility than can filter out some of the too
generous mark-up that can come from Infty Reader.
Best of luck with your similar projects.
very best,
John

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