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--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72" style='word-wrap:break-word'><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Aptos",sans-serif'>Please see below from what I found that I have had for a few years.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Aptos",sans-serif'><o:p> </o:p></span></p><h1 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>How to Create Useful Meeting Minutes in the National Federation of the Blind<o:p></o:p></h1><p class=MsoNormal style='margin-bottom:6.0pt;margin-top:0in;mso-margin-bottom-alt:0in;mso-margin-top-alt:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-top:0gd;mso-margin-bottom-alt:.5gd;mso-margin-top-alt:0gd;mso-add-space:auto'><o:p> </o:p></p><p class=MsoNormal>Since 1940, the work of the National Federation of the Blind has been fueled by the activities of our members, who come together every day to build the Federation. Without the love and determination of devoted Federationists across the nation, the NFB would not be the effective organization that it is today. However, as the largest organization of blind people in the United States, with fifty-two affiliates, hundreds of chapters, and tens of thousands of members, documenting our work can be a challenge. One of the best ways to record the progress of our movement is by taking effective meeting minutes and submitting them to the national office. This helps to ensure the preservation of a complete and accurate historical record of the NFB. <o:p></o:p></p><h2 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Purpose of Keeping Meeting Minutes<o:p></o:p></h2><p class=MsoNormal style='margin-bottom:6.0pt;mso-margin-bottom-alt:0in;mso-margin-top-alt:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-margin-bottom-alt:.5gd;mso-margin-top-alt:0gd;mso-add-space:auto'>To create a lasting record of the events which transpire at a specific meeting. The record should include information on the logistics, participants, reports, points of order, motions made, and the decisions and assignments given during the meeting. Minutes are a recording of what was done, not what was said. They should be a summary, not a verbatim transcription of everything said and by who. The minutes should be approved by the members or the leadership of the entity calling the meeting and they should be submitted up through the chain of command within the organization (i.e. local to state to national).<o:p></o:p></p><h2 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Role of Minute Taker<o:p></o:p></h2><p class=MsoNormal style='margin-bottom:6.0pt;mso-margin-bottom-alt:0in;mso-margin-top-alt:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-margin-bottom-alt:.5gd;mso-margin-top-alt:0gd;mso-add-space:auto'>Meeting minutes are collected by the secretary or another elected or appointed individual. The minute taker should not be the chair or facilitator and should have no other major duties during the meeting. They may actively participate in the meeting and discussions, but should endeavor at all times not to neglect their recording duties. They should also aim to be as objective as possible. Personal opinions should never be deducible from the minutes. <o:p></o:p></p><h2 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Useful Tips<o:p></o:p></h2><ol style='margin-top:0in' start=1 type=1><li class=MsoListParagraphCxSpFirst style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1'>Use a laptop, notepad, or Braille note taker to record notes. Choose the method or device that will be most comfortable to work with. <o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1'>Use short hand or abbreviate notes during the meeting. <o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1'>If using a computer or other notetaking device, save the official minutes to a different document from the notes so that the two files can be compared later.<o:p></o:p></li></ol><h2 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Steps for Preparing Meeting Minutes<o:p></o:p></h2><h3 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Before the meeting<o:p></o:p></h3><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo2'>Use a template and pre-fill as much information about the meeting as possible.<o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo2'>Obtain a copy of the agenda, if it is available, to create headings and organize the notes.<o:p></o:p></li></ul><h3 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>During the meeting<o:p></o:p></h3><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>Collect names of all officers or board members in attendance.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>Briefly summarize reports read aloud; note where information can be found if no copy is available.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>Summarize reports given verbally or off-the-cuff. <o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>Record exact wording of each motion made, names of those who make and second them, and results of votes taken. Include a brief explanation of reasoning for the outcome if needed for clarity or if instructed to do so.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>If a motion is too long or complicated to accurately record, ask it to be submitted in writing.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>If a motion is amended, record the amendment only if it is controversial and provokes a lot of discussion.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>Be sure to note motions that fail, as well as those that succeed.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>If an objection is made, record the name of the person objecting, full wording of the objection, and the outcome of any decision.<o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo3'>Record adjournment motion, names of those who call and second it, and the time. <o:p></o:p></li></ul><h3 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>After the meeting<o:p></o:p></h3><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo4'>Collect copies of reports read aloud.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo4'>Transcribe notes directly following the meeting. Try to do this while memories are still crisp.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo4'>Ask for clarification for anything unclear; verify spelling of names and other details as needed.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo4'>Submit a draft of the minutes to members or meeting leaders. Make changes as appropriate.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo4'>Submit revised minutes to the state president for approval.<o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo4'>Email copy of approved minutes to Jacobus tenBroek Library for preservation in the NFB Affiliate Archives (<a href="mailto:jtblibrary@nfb.org">jtblibrary@nfb.org</a>). <o:p></o:p></li></ul><h2 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Items to Include<o:p></o:p></h2><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Name of organization<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Type of meeting (monthly, quarterly, annual, specially called meeting, etc.)<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Date and time (include both start and end times)<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Location (if in-person) or conference call information (if by phone)<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Name of meeting facilitator<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Name of secretary or minute taker<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Names of officers or board members in attendance (include titles of office)<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Note absent officers or board members<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Meeting Agenda (prepared ahead of time)<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Summarize topics of discussion in order of occurrence, which may include:<o:p></o:p></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Opening greeting <o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Approval of previous minutes. Note any changes made, but do not include details.<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Treasurer’s Report<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Playing of Presidential Release or other national submissions<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Reports (committees, divisions, working groups, etc.)<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Old Business<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>New Business<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l5 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Names and affiliation of guest speakers and the topics presented<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Review of action items<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Calendar or due dates<o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo5'>Motion to adjourn (made by and time)<o:p></o:p></li></ul><h2 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Formatting and Style<o:p></o:p></h2><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6'>Start new paragraph with each new motion, decision, or point of order.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6'>Use correct spelling and grammar. Use a spellchecker if needed.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6'>Use the same tense throughout (past or present). Strive to be consistent. <o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6'>Use simple, exact language. Replace vague language with precise wording and remove flowery descriptions entirely.<o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6'>Number pages for ease of reference. <o:p></o:p></li></ul><span style='font-size:18.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-US'><br clear=all style='page-break-before:always'></span><h2 style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto;mso-margin-top-alt:0in;mso-para-margin-right:0in;mso-para-margin-bottom:.5gd;mso-para-margin-left:0in;mso-add-space:auto'>Example Chapter Minutes<o:p></o:p></h2><p class=MsoNormal style='margin-bottom:6.0pt;margin-top:0in;mso-margin-bottom-alt:0in;mso-margin-top-alt:0in;mso-add-space:auto;mso-para-margin-bottom:.5gd;mso-para-margin-top:0gd;mso-margin-bottom-alt:.5gd;mso-margin-top-alt:0gd;mso-add-space:auto'><o:p> </o:p></p><p class=MsoNormal align=center style='text-align:center'><b>National Federation of the Blind of New Jersey<o:p></o:p></b></p><p class=MsoNormal align=center style='text-align:center'><b>Any Town Chapter<o:p></o:p></b></p><p class=MsoNormal align=center style='text-align:center'><b><o:p> </o:p></b></p><p class=MsoNormal align=center style='text-align:center'><b>Meeting Minutes<o:p></o:p></b></p><p class=MsoNormal align=center style='text-align:center'><b>January 1, 2018<o:p></o:p></b></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Opening:</b> The regular meeting of the Any Town Chapter was called to order at 10:05 a.m. on January 1, 2018, in Any Town, New Jersey, by President Michael Jones. Vice-president Martha Williams led the NFB Pledge and One Minute Message.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Members Present:</b> Michael Jones (president), Martha Williams (vice-president), Jane Smith (secretary), Peter Brown (treasurer), and Patty Gray (board member). The meeting was also attended by approximately 20 chapter members, family members, and friends. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Members Not Present:</b> James Mitchell (board member)<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Approval of Agenda:</b> The agenda was unanimously approved as distributed.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Approval of Minutes:</b> The minutes of the previous meeting were unanimously approved as distributed.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Old Business: <o:p></o:p></b></p><p class=MsoNormal>State Convention: President Jones congratulated the chapter for their successful hosting of the recent state convention. Patty Gray moved that the hosting committee chair, Martha Williams, be commended for her work. Peter Brown seconded. The motion passed unanimously. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>New Business: <o:p></o:p></b></p><p class=MsoNormal>Nominations Committee Report: Mary Mills, chair, reported on the slate of candidates being recommended for elections to be held at the next chapter meeting. All officer positions and one board position are up for election. Additional nominations must be received in writing at least 10 days before the election. Members were reminded of the importance of attending and voting. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Agenda for Next Meeting:<o:p></o:p></b></p><p class=MsoNormal>1. Report on chapter fundraising campaign<o:p></o:p></p><p class=MsoNormal>2. Election of new officers<o:p></o:p></p><p class=MsoNormal>3. POBC Bake sale<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Adjournment:</b> Meeting was adjourned at 12:10 p.m. by President Jones. Peter Brown seconded. The next general meeting will be at 10 a.m. on February 2nd, 2018, in Any Town, New Jersey.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Minutes submitted by:</b> Jane Smith, secretary, January 5th, 2018<o:p></o:p></p><p class=MsoNormal><b>Approved by:</b> Michael Jones, president, January 8th, 2018<o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Aptos",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Aptos",sans-serif'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-family:"Aptos",sans-serif'>Steve Cook<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Aptos",sans-serif'>If you would like to join my Smart Glasses group in which all Smart Glasses can be discussed. Sen a message to smartglasses+subscribe@groups.IO and put Subscribe in the subject field. Then once subscribed, to send a message to the group use <a href="mailto:SmartGlasses@googlegroups.com"><span style='color:#467886'>Smartglasses@g</span></a>roups.IO<o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Aptos",sans-serif'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:11.0pt;mso-ligatures:none'>From:</span></b><span style='font-size:11.0pt;mso-ligatures:none'> nFB-Talk <nfb-talk-bounces@nfbnet.org> <b>On Behalf Of </b>Sherri Brun via nFB-Talk<br><b>Sent:</b> Tuesday, September 30, 2025 1:30 AM<br><b>To:</b> nFB-Talk@nfbnet.org<br><b>Cc:</b> flmom2006@gmail.com<br><b>Subject:</b> [NFB-Talk] Document explaining duties of secretary and information on taking minutes<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>I understand that somewhere on NFB.ORG, there is a document explaining the responsibilities of the secretary and a little about taking minutes. Does anyone have the location of that document? I am trying to get a presentation together for a meeting at our upcoming state convention. Any information would be helpful. Thank you.<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Sherri Brun<o:p></o:p></p><p class=MsoNormal><a href="mailto:flmom2006@gmail.com">flmom2006@gmail.com</a><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>NFBF Secretary<o:p></o:p></p><p class=MsoNormal>Newsline® volunteer<o:p></o:p></p><p class=MsoNormal>For Newsline Questions, Phone: 1-844-827-7371<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal> The National Federation of the Blind knows that blindness is not the characteristic that defines you or your future. Every day we raise the expectations<o:p></o:p></p><p class=MsoNormal>of blind people, because low expectations create obstacles between blind people and our dreams. You can live the life you want; blindness is not what holds you back. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>