[NFBA-Phoenix] - Phoenix Chapter Constitutional Duties of the President/Second Vice President & Secretary in Preparation for the Special Election on 01-08-2022

[Brad Kuhn]

Hello everyone;
I hope everyone is recuperated from Saturday’s Christmas party and I hope all that had a fantastic time. I personally would like to thank everyone who showed for the party and give us special thanks to those that set the Christmas party up. Anyone that helped volunteer during the party we could not have done it without you ! 

A special congratulations goes out to Vicki Hodges who is now inducted as another lifetime member of the Phoenix Chapter. We all hope you were pleasantly surprised and again congratulations we all love you. 

As you guys know we have lost two members of the board and are planning a special election for our meeting on January 8. Per the decision we made at the December 4 meeting, The election will be held hybrid which means that we will collect ballots for those that are meeting in person at Saavi Services for the blind and the person that I appoint to collect votes for people virtually will count those that are on zoom. Each person will be pulled aside so they vote can be made. keep in mind that this is only if there are more than one person running for the second vice position or the secretary position. 

If you plan on nominating someone from the floor, make sure that you ask that person if they wish to even hold the position. and if you’re planning on running for that position make sure you have somebody nominate you from the floor. LOL. if you are interested in running for the second vice position or the secretary position I would recommend that you either speak with Jordan or myself and if you’re planning on running for the secretary position I strongly recommend that you speak with Vicki Hodges. below I posted the duties of these positions in preparation for the special election. If you have any questions do not hesitate to give me a call at 815-501-1153. and, be rest assured I will re-post this information after the first of the year. If I do not speak with you before the new year, I hope you all have a happy holiday.
Sincerely,
Bradley Kuhn
Phoenix chapter president 
>> Section 2:  Duties of the President
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>> The President of the NFBA Phoenix Chapter is the principal administrative officer of this organization. As such, his/her duties shall include:  carrying out the policies adopted by the Membership; conducting the day- to-day management of the affairs of the organization; authorizing expenditures from the Treasury in accordance with and implementation of the policies adopted by the Membership; establishing all committees of the organization (except the Board of Directors); coordinating all activities, including the work of other officers and committees (except that of the Nominating Committee); and taking all administrative actions necessary and proper to put into effect the programs and to accomplish the objectives of the organization.  The implementation and administration of the interim policies adopted by the Board of Directors are the responsibility of the President as principal administrative officer of the NFBA Phoenix Chapter.
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>> Section 4:  Duties of the Second Vice President
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>> The Second Vice President of the NFBA Phoenix Chapter shall be next in the line of succession, and shall, in the absence of the President and the First Vice President, and during such time as the President and the First Vice President may be unable to perform the duties of the office of the President, perform such duties. If the office of the President and First Vice President become vacant for any reason, the Second Vice President shall succeed to the office of President of the NFBA Phoenix Chapter.
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>> Section 5:  Duties of the Secretary
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>> The Secretary of the NFBA Phoenix Chapter shall document and preserve the Minutes of all regular Business Meetings, Special Meetings, and Board Meetings approved by the Membership and/or the Board of Directors of the NFBA Phoenix Chapter, before providing an electronic copy to the Affiliate President and to the Phoenix Chapter President.  The Secretary shall maintain a  current Membership Roster of this organization, which shall be reviewed and approved by the Membership, before being  submitted to the Affiliate President thirty days prior to the date of the Annual State Convention, and at such time the affiliate president and/or affiliate Membership Committee chair requests this organization’s Membership Roster.  The current Membership Roster shall also be submitted to this organization’s Board of Directors no later than thirty days, prior to the Phoenix Chapter Elections in November of even-numbered years.  The Secretary shall keep a record of all Committees of the NFBA Phoenix Chapter, including member contact information.  The Secretary shall annually provide contact information of the NFBA Phoenix Chapter’s Elected Officers and the Membership Roster to the Affiliate President, on or before January First, along with a copy of this organization’s Constitution, Amendments, and Bylaws, thereto.  The Secretary shall generate and distribute all official communication approved by the President, the Board of Directors, and/or the Membership.
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