<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><br id="lineBreakAtBeginningOfSignature"><div dir="ltr">Sent from my iPhone</div><div dir="ltr"><br>Begin forwarded message:<br><br></div><blockquote type="cite"><div dir="ltr"><b>From:</b> Meeting Summary with AI Companion <no-reply@zoom.us><br><b>Date:</b> October 15, 2024 at 8:28:22 PM MST<br><b>To:</b> nfbphoenixchapter@gmail.com<br><b>Subject:</b> <b>Meeting Summary for Phoenix Chapter's Personal Meeting Room</b><br><br></div></blockquote><blockquote type="cite"><div dir="ltr">
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<strong>Meeting summary for Phoenix Chapter's Personal Meeting Room (10/16/2024)</strong>
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<strong>Quick recap</strong>
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The team discussed plans for an upcoming game night event, including logistics, food arrangements, and volunteer recruitment. They also covered a coffee fundraiser and plans to attend a city council meeting. The conversation ended with discussions on event promotion and preparations for a follow-up meeting.
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<strong>Next steps</strong>
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• Joe to create a playlist for background music during the event.
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• Sharonda to call Allison regarding veggie trays and candy bags for dessert.
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• All team members to advertise the event and gauge potential attendance.
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• Monica and Joe to serve as designated runners, relaying information about attendees from downstairs to the Fiesta room.
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• Betty to manage volunteer assignments during the event.
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<strong>Summary</strong>
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<strong>Casual Conversations and Party Attendance</strong>
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The meeting involved casual conversations among Phoenix, Michael, Sharonda, and Laurie. They discussed their attendance at a party next week, with Laurie and Michael confirming their attendance. Sharonda mentioned that they hadn't received many RSVPs yet. Phoenix and Sharonda also discussed the NFB logo on a flyer, with Laurie expressing her approval. The group also discussed the possibility of Monica attending the party and bringing carrot cake. The conversation ended with the group confirming their attendance at the party.
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<strong>Laughter, Reminiscing, and Upcoming Event</strong>
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The meeting was filled with laughter and reminiscing about past events. The team discussed a previous instance where Jordan came in dressed as Donald Porterfield, which was a surprise to everyone. The team also discussed a family call where they were asked to introduce themselves. The main topic of the meeting was the upcoming event next week, which everyone was excited about. The team expressed their excitement about the teamwork and preparation that has gone into the event. They also discussed the need to ensure they are on the same page regarding the event's details.
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<strong>Fiesta Ballroom Game Event Layout Discussion</strong>
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Phoenix and Sharonda discussed the layout for a game event in the Fiesta Ballroom. They agreed on placing tables near the north end of the room, away from the entrance, to avoid congestion. They also decided on a "money table" for transactions and a food table near the west wall. The setup was planned for around 2 PM on Saturday, with volunteers needed to bring tables and set up.
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<strong>Volunteer Recruitment for Upcoming Event</strong>
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Sharonda discussed the need for volunteers for the upcoming event, particularly for setting up and manning tables. She mentioned that Vicki and Jim were willing to help with setup, but she had not received many volunteer responses. Sharonda suggested that when calling people, they could ask if they would like to volunteer for the event. She also mentioned that they would be bringing Uno decks and setting up a speaker for Family Feud. Phoenix offered to help recruit volunteers. Sharonda also mentioned that they would be hosting a Bop It game in the Fiesta Ballroom.
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<strong>Game Night Event Planning and Arrangements</strong>
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Sharonda and the team discussed the arrangements for a game night event. They decided to have games such as Blackjack, Bop It, Uno, and Family Feud. The games would be set up in the Fiesta room, with the possibility of moving to the Braille Library or the gym if the noise level became too high. Betty volunteered to manage the Blackjack table. The team also discussed the food arrangements, with various members offering to donate items such as deviled eggs, macaroni salad, rotail, chips, potato salad, veggie trays, drinks, and a cheese and crackers tray. The team agreed to purchase additional napkins and silverware.
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<strong>Game Night Arrangements and Bidding Discussion</strong>
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Phoenix and Sharonda discussed the arrangements for a game night, including the purchase of two cheese trays and the preparation of various dishes by team members. Alyssa was to make Halloween cookies, Monica was to make a carrot cake, and Lindsay was to make apple Streusel loaves. Tana was to make strawberry banana bread, and Debra was to make chocolate chip cookies. The team also discussed the possibility of starting the bid for the apple Streusel loaves at $40. Macaulay, who was unable to attend the game night due to a trip to Vegas, offered to bid over the phone. The team also discussed the possibility of using any winnings from Macaulay's trip to contribute to the pack plan.
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<strong>Upcoming Event Planning and Logistics</strong>
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Sharonda and Phoenix discussed the upcoming event, with Joe confirmed as the auctioneer. They planned to start cleanup around 6 PM and set the interest fee at $10, with kids 15 and under eating for free. The team agreed to use the Square payment system and have a greeter to welcome and explain the event to the first arrivals. They also decided to have designated runners to relay information and collect payments, and to keep track of the number of Savvy students attending. All friends of the Savvy students were required to pay $10 to attend, and the importance of distributing invitations was emphasized.
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<strong>Upcoming Event Planning and Logistics Discussion</strong>
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The team discussed their plans for an upcoming event, including wearing costumes and the need for a microphone for Joe's auction. They also considered playing low music in the background and the use of a PA system for announcements. The team discussed the need for designated runners and the possibility of adding a mocktail bar in the future. They also discussed the need for silverware and napkins for the event, with a specific request for forks. The team expressed satisfaction with the progress made and anticipation for the event.
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<strong>Team Updates, Sales, and Fundraiser Discussion</strong>
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Sharonda expressed gratitude for the team's contributions and proposed another meeting in January. Phoenix suggested a meeting to wrap up loose ends before the event, with the meeting time set for 7:30 PM, though some members preferred 7 PM. Betty announced her achievement of exceeding her coffee sales goal by $491.90 and discussed the quality of the coffee, which could be enjoyed both hot and cold. The team also discussed a recent shopping experience and a successful sales period over the weekend. The popcorn fundraiser was discussed, with some members expressing their enjoyment of the popcorn and others noting the high cost. The speaker indicated that they would only host two online fundraisers a year, but the coffee fundraiser would continue until people got tired of it. The conversation ended with light-hearted banter about the coffee.
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<strong>Coffee Fundraiser and Game Night Planning</strong>
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The team discussed their coffee fundraiser, which they expect to raise around $800 with cash donations. Macaulay and Michael plan to attend the city council meeting. For their upcoming game night fundraiser, they plan to auction off homemade baked goods in different sizes. Sharonda suggests offering whole cakes, half cakes, cookies by the dozen or half-dozen to cater to different buyers. She plans to bake pumpkin cookies and up to 3 dozen total items. The team will advertise the event heavily this week and meet again next Saturday to prepare.
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<a href="https://www.google.com/maps/place/55+Almaden+Blvd,+San+Jose,+CA+95113/@37.3328541,-121.897097,17z/data=!3m1!4b1!4m5!3m4!1s0x808fcca40adf3cb7:0x5a2d33d3593e0a33!8m2!3d37.3328541!4d-121.8949083" style="color:#969AA1; text-decoration: none;" target="_blank">
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