[Nfbf-l] chapter board position responsibilities
Rachel Jacobs
oceanrls at hotmail.com
Fri Feb 26 20:30:50 UTC 2010
Thanks so much. This is exactly what I was looking for. This will help me
out a lot.
Rachel Jacobs
----- Original Message -----
From: "Kitty King" <joenkitty at earthlink.net>
To: "NFB of Florida Internet Mailing List" <nfbf-l at nfbnet.org>
Sent: Wednesday, February 24, 2010 1:59 PM
Subject: Re: [Nfbf-l] chapter board position responsibilities
> Dear Rachael:
>
> I can share with you, the job description, which I drew up several years
> ago, for our Polk Chapter. You might form some ideas from this
> description. Changes, since this writing was formed, have taken place.
> You can weed out, what would not be applicable to your Chapter. I am
> sure, each Chapter has its own set-up for various officer duties. This
> could just be a guide to give you assistance. These duties were approved
> by our then, and now, President, Dan Hicks. Hope it might help you, in
> some way.
>
> Kitty King, Corresponding Secretary & Treasurer, Polk Chapter
>
>
> JOB DESCRIPTION OF NFB OFFICERS
>
> Duties of President:
>
> The President shall preside at regular meetings, Board meetings, and
> assume responsibility for the fulfillment of all projects, fundraisers and
> delegate duties. Keep informed of State and National activities and
> functions. Attend State conventions; Leadership Seminars; prepare a
> Presidential report and present it at State convention; attend special
> Presidential meetings, while at State Convention. Be alert, and
> participate whenever possible, on State and National legislative issues.
> Attend local commission meetings regarding transportation, ADA, and other
> county and city Public hearings. Take charge of incidentals, such as,
> making certain that necessary NFB materials and resources are available,
> when needed, as well as, making contacts for set-ups for various
> functions.
>
> Work closely with Recording and Corresponding Secretaries, Treasurer,
> Fundraiser and Public Relations Chairperson. Read monthly National
> Presidential report and the Braille Monitor. Pass on significant
> information to Chapter members at regular meetings. Be willing to
> accept assignments from the State President to serve on committees or
> leadership seminars Be prepared to participate in telephone conferences,
> from time to time. . Fill in all the gaps when a member may show some
> slack in a responsibility. The President should be willing to give
>
> Of his/her time, energies and efforts to lead the Chapter effectively.
> Access to the computer is very helpful, as many messages regarding
> Presidential duties are sent by email. . It is the duty of the
> President to have a full view of the entire NFB on a local, State and
> National level and have the ability to pull it all together.
>
>
>
> Vice-President:
>
> The Vice-President shall assume the duties of the President, if for
> whatever reason; the President is unable to fulfill his/her term or cannot
> be present for a meeting. He should, also, assume any task, which the
> President may ask him/her to perform.
>
>
>
> Recording Secretary:
>
> The Recording Secretary has the responsibility of recording all the
> minutes of each monthly meeting and all Board meetings. A copy of the
> Minutes should be presented to the President prior to every monthly
> meeting. The Minutes should be kept in an orderly fashion contained in a
> book form to be filed for future reference.
>
>
>
> Corresponding Secretary:
>
> The Corresponding Secretary has the duty of taking care of all
> correspondence within the local NFB Chapter. This includes: composing
> and sending out letters to potential contributors for fundraisers and
> acknowledging their contributions. Writing letters to various groups or
> individuals for particular functions and projects. Keeping a file of
> names and addresses of the various participants. Keep a file of all
> letters and correspondence. Assist the President, if necessary, in
> writing the annual "Who's Cookin' Award entry. Also, be ready to assist
> the President in any necessary correspondence, which might arise, such as
> flyers, reports and etc. Good secretarial and business skills are
> important, which include Proper grammar, spelling, letterforms and
> attractive presentation of written materials. Computer skills are
> essential in order to keep informed on a State and National level.
>
>
>
> Treasurer:
>
> The Treasurer shall keep accounts of all incoming and outgoing monies.
> He/she is responsible for writing checks and bank deposits. It is the
> duty of the Treasurer to collect all money from fundraising projects and
> record it properly. The State Treasurer requests an annual statement to
> be recorded and sent to him. The State Treasurer, in turn, sends the
> statement to the National office. An audit by National can be requested.
> It is also, the duty of the Treasurer to collect annual dues from every
> member and keep a record. A check is sent to the State Treasurer for the
> dues, along with the names and addresses of all paid members. The
> Treasurer is responsible for Membership Applications and the form of media
> in which the member wishes to receive the Braille Monitor or other
> publication available. With the use of a computer or Braille skills, it
> is possible for a totally blind person to perform most of the tasks.
> However, it is difficult. The Treasurer is required to present a monthly
> report to the Chapter meeting. The Treasurer should work closely with the
> President, in the event of an emergency need. At this time, the bank
> allows only three checks, to be written each month. Computer skills are
> important, but not absolutely necessary. However, keeping financial
> records on file in the computer is very helpful. The s the State Treasurer
> conducts much of his information via email. The Treasurer should
> maintain high standards of ethics and is responsible for any discrepancy.
> This position requires efficiency and thoroughness in keeping records.
>
>
>
> BOARD MEMBERS: The Board will consist of the five officers President,
> Vice-President, Recording Secretary, Corresponding Secretary and
> Treasurer, plus three other elected Chapter members. The three Board
> members will be rotated with one member elected on the odd year and two on
> even years.
>
> Board members should be available for called meetings and a regular
> meeting at least, four times yearly.
>
>
>
>
>
>
>
> CHAIRPERSONS:
>
> To be appointed by President
>
> Sunshine Chairperson:
>
>
>
> The responsibility of the Sunshine Chairperson is to send greeting cards
> to acknowledge certain occasions; such as birthday, anniversary, get-well
> and sympathy. The Sunshine Chairperson shall select and purchase the
> cards and stamps. When a receipt is presented, he/she will be refunded.
> This money comes out of the 50/50 fund. This is an important position and
> requires someone who is ready to be diligent, organized and willing to
> follow through with promptness.
>
> Enough vision to select and address cards is necessary.
>
> Transportation Chairperson:
>
> The Transportation Chairperson should be interested in our local
> transportation system and attend WHAT and other meetings, which affect
> public transportation in our area. Whenever possible, the Transportation
> Chairperson should attend State Transportation and advocacy meetings held
> in Tallahassee. AN update report is expected at each monthly meeting.
>
> Diabetic Korner Chairperson:
>
> The Chairperson of the diabetic Korner should keep informed on recent
> diabetic information relating to blindness. A quarterly newspaper is
> available and can be issued to Chapter members. A monthly updated report
> is expected at each Chapter meeting.
>
>
>
> Membership Chairperson:
>
>
>
> The Membership Chairperson keeps an ongoing list of the names, addresses,
> and phone numbers of Chapter members. He/she should welcome all new
> members and make a special effort to make a contact to encourage
> attendance and involvement. A telephone call to members who were not in
> attendance to a Chapter meeting is important. The Membership Chairperson
> could inform the Sunshine Chairperson of any illness or other circumstance
> where the person should be recognized.
>
>
>
> Fundraising and Public Relations Chairperson:
>
> This Chairperson is responsible for all fundraising projects and
> interaction with the public. This position requires a person who can
> develop new ideas, make public contacts and is willing to project the
> message of the National Federation of the Blind. It might involve
> arranging speaking engagements with local community organizations,
> schools, churches and the like. This Chairperson is responsible, with the
> assistance of the President and committee members, to carry through with
> any fundraiser, which the Chapter has approved. It is helpful, if this
> person is well known in the community and has the ability to project a
> positive image of the blind. It is a very responsible position and should
> be carried through with great diligence and dedication
>
>
>
> . 50/50:
>
> The 50/50 person should set up a means of collecting a $1.00 from every
> member who wishes to contribute. At the end of the meeting, a name is
> drawn, and half of the money is presented to the lucky winner. The other
> half is placed in the 50/50 fund, which is used for various things, such
> as; hospitality, Sunshine needs, and small misc. expenses. A record is
> kept of each transaction. The President keeps this fund, so that it might
> be available for the above-mentioned necessities.
>
>
>
> Braille Monitor Chair:
>
> This position requires reading the Braille Monitor, each month, and be
> prepared to report important or interest articles to the group.
>
>
>
>
>
>
>
>
>
> It should be remembered that the position of all of the above requires the
> willingness to sacrifice personal time and energies. It means
> dedication and a strong loyalty to the Local NFB Chapter, the State
> affiliate and the National organization. Duties should not be taken
> lightly.
>
>
>
>
>
> ----- Original Message -----
> From: "Rachel Jacobs" <oceanrls at hotmail.com>
> To: "NFB of Florida Listserv" <nfbf-l at nfbnet.org>;
> <NFBF-Leaders at yahoogroups.com>
> Sent: Wednesday, February 24, 2010 5:07 PM
> Subject: [Nfbf-l] chapter board position responsibilities
>
>
>> Hello. My chapter is going to be having elections in the next couple of
>> months. I have had a problem with people who were elected last year not
>> really doing much. I would like to tell people exactly what their
>> responsibilities will be before they volunteer or accept a position. I
>> was wondering if someone could give me some ideas of what exactly each
>> individual is suppose to do.
>> Thanks so much,
>> Rachel
>> _______________________________________________
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>
>
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