[NFBF-L] FW: AAPD Job Opening- Executive Assistant

Tue Jan 14 19:50:27 UTC 2020

Thought someone might be interested.  We have so many talented people in our state.

Sherri

From: AAPD [mailto:jobs at aapd.com] 
Sent: Tuesday, January 14, 2020 2:42 PM
To: flmom2006 at gmail.com
Subject: AAPD Job Opening- Executive Assistant

The American Association of People with Disabilities (AAPD) is a convener, connector, and catalyst for change, increasing the political and economic power of people with disabilities. 

 <https://mailchi.mp/aapd/applications-for-the-2019-aapd-paul-g-hearne-emerging-leader-awards-are-now-open-193285?e=48ebe314f6> View this email in your browser 

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 <https://aapd.us13.list-manage.com/track/click?u=08dab5cd58ad9250c3f56519f&id=3f923649c6&e=48ebe314f6> AAPD Executive Assistant

Organization Overview

The American Association of People with Disabilities (AAPD) is a convener, connector, and catalyst for change, increasing the political and economic power of people with disabilities. As a national cross-disability rights organization, AAPD advocates for full civil rights for the 60 million Americans with disabilities by promoting equal opportunity, economic power, independent living, and political participation. Learn more at  <https://aapd.us13.list-manage.com/track/click?u=08dab5cd58ad9250c3f56519f&id=4fc36d5f74&e=48ebe314f6> www.aapd.com.

AAPD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. Applicants with disabilities are especially encouraged to apply.

Job Summary

*	Position Title: Executive Assistant to the President & CEO
*	Position Level: Assistant
*	Job Type: Full-time
*	Reports To: President & CEO
*	Location: Washington, DC
*	Salary: Commensurate upon experience

The AAPD Executive Assistant is a key position within the organization to ensure that the day-to-day operations runs smoothly and will be an integral part of helping to drive the leadership/development goals and ultimately, fulfilling the mission of the organization.

Roles and Responsibilities

AAPD’s Executive Assistant is responsible for the following: 

*	Provides proactive executive business support by: reviewing emails, managing calendar and scheduling needs, providing read-ahead or other documentation prep and support for meetings, and confirming appointments.
*	Answering phones (and handling calls, where possible), reviewing incoming mail, keeping up call sheet, filing, and acting as the CEO’s personal representative to both internal and external constituencies.
*	Anticipate future scheduling or other business needs of the CEO or other senior leadership. Organize CEO’s workload to achieve major corporate initiatives. Augment time management for CEO, other Directors and self.
*	Corresponds with Executive Committee, Development Board, and At-Large Board, as needed for specific support necessary. Additionally, participate in supporting the needs of organizational annual strategic planning as well as preparing board meeting minutes.
*	Stay on the leading edge of specific business issues and needs for the organization in order to truly partner with CEO and become the right hand to ensure the organization is always in good standing with donors and any other partnerships.
*	Initiate and implement system improvements and workflow processes for incoming requests and needs from both those inside and outside of the organization. Create communications for any organizational needs or initiatives using methods such as PowerPoint, linked documents and spreadsheets.
*	Coordinate and arrange all other organizational meetings as needed, prepares agendas and utilizes various technology applications for presentations, spreadsheets, and other materials necessary. Also reserves and prepares facilities, records and transcribes minutes of meetings, and completes any follow up items necessary.
*	Handle or manage the delegations of administrative office support needs to the office staff interns when they are available for the preparation of outgoing mail and correspondence, including e-mail and faxes and forwarding internal communication to appropriate personnel. Additionally, oversee or handle directly the ordering, maintaining, and organizing of office supplies, kitchen/coffee supplies, other common area or cleaning needs.
*	Manage the needs for the facility to include general repair and maintenance of interior décor, kitchen machine repairs, parking area, security and cleaning service. Handle vendor negotiations relating to these areas.
*	Coordinate, manage, and schedule office events. Order catering services be the point person for any and all office meeting needs, act as the lead for all set up and tear down of organization events and assist in setting the tone for carrying out our organizational values as it relates to the utilization of our facilities.
*	Change and coordinate travel schedule and reservations; keep CEO’s calendar updated with all travel details. Conduct research as needed and anticipate needs while clearly communicating and meeting with CEO on a daily/weekly basis in order to stay in stride with the needs of the CEO, other Director’s, and the organization.
*	Assist day to day operations, as needed, to provide support to leadership team and perform other duties as assigned.

 <https://aapd.us13.list-manage.com/track/click?u=08dab5cd58ad9250c3f56519f&id=788bf58ac7&e=48ebe314f6> Apply Today! 

 <https://aapd.us13.list-manage.com/track/click?u=08dab5cd58ad9250c3f56519f&id=73be6d47fd&e=48ebe314f6> 

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Our mailing address is:
2013 H St NW 5th Floor
Washington, DC 20006

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