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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal align=center style='text-align:center'><a name="_Hlk132299593">National Federation of the Blind of Kentucky<o:p></o:p></a></p><p class=MsoNormal align=center style='text-align:center'><span style='mso-bookmark:_Hlk132299593'>Board of Directors Meeting<o:p></o:p></span></p><p class=MsoNormal align=center style='text-align:center'><span style='mso-bookmark:_Hlk132299593'>November 6, 2025<o:p></o:p></span></p><p class=MsoNormal align=center style='text-align:center'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal align=center style='text-align:center'><span style='mso-bookmark:_Hlk132299593'>Virtual<o:p></o:p></span></p><p class=MsoNormal align=center style='text-align:center'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Present:<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Executive Board:<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Angela Henderson – President<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Ashley Swafford - 1<sup>st</sup> Vice President<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Sandra Williams – 2<sup>nd</sup> Vice President<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Todd Stephens – Treasurer<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Lonnie Swafford – Secretary<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Board Members:<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Lora Stephens<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Danielle Burton<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Jacob Hack<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Karen Mayne<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Guests:<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Tyler Flaugher<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Priya Patel<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Cathy Jackson<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Cindy Sheets<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Amelia Lillie<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'>Katie Adkins<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l6 level1 lfo1'><span style='mso-bookmark:_Hlk132299593'>The meeting was called to order by the president at 8:02 PM.<o:p></o:p></span></li></ul><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>A motion was made to approve the board meeting minutes as written from October 6 by Todd and seconded by Ashley. The motion passed unanimously.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>No official treasurer report was provided as invoices are continuing to be received from the annual convention.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>Todd reports that he has spoken with our financial advisor. The standing of our investment accounts are favorable at this time. However, based on potential market conditions for the spring, an evaluation at that time may be appropriate. Should circumstances require, the advisor can provide ways to secure our investments and mitigate losses.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>Todd advised our fundraising efforts are also favorable with a larger than expected balance in the general checking account of about $11,500. $2,856.00 of which was transferred from the Allen fund to cover costs for the scholarship experience for both recipients and checks have been mailed. <o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>The expenses for convention were below target at about $9,800.00 and the board is commended on our efforts to remain fiscally responsible.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>A motion was made by Todd to donate $500.00 to the national organization to offset travel costs for the national representative to attend the convention. The motion was seconded by Lora. The organization is asking affiliates begin covering the travel expenses of the national representative. The board recognizes this as an appropriate request and the motion passed unanimously.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>Lonnie reports two additional members have joined the affiliate.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>Sandra advised during convention, the affiliate received a total of 12 entries for either an initial enrollment or increased amount toward the pre-authorized contribution, PAC program. The board appeared very pleased with this and are hopeful more enrollments will be received by the end of 2025.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>Jacob reports that we raised $243.50 from the popcorn fundraiser and can expect a direct deposit of the proceeds within the next several days. Priya was recognized as the top performer for the event.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>30 canes were donated at convention.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>Ashley has suggested the board consider a cruise for a fundraiser through Norwegian Cruz Line. She has been in contact with Bill Brooks, a travel agent and one of our members and plans to continue discussions on how we may present this as an opportunity during a future board meeting. Sandra also stated she is in contact with a friend who assists in planning most of the cruises for NFB fundraisers. She suggests we also request a comparison from them to work toward obtaining the best possible options. The board is in favor of this idea and recognize its potential.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l8 level1 lfo2'><span style='mso-bookmark:_Hlk132299593'>Ashley also suggests the board consider hosting a bourbon trail option as a fundraiser. The board is also in favor of this idea.<o:p></o:p></span></li></ul><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>UNFINISHED BUSINESS:<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>Legislative Update:<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l9 level1 lfo3'><span style='mso-bookmark:_Hlk132299593'>Katie reports that the legislative team met with James Comer, (congressman – 1<sup>st</sup> district) and his aid, Morgan McGarvey, congressman (3<sup>rd</sup> district) and Brett Guthrie, , (congressman – 2<sup>nd</sup> district) to discuss the OSERS Reduction in Force Impact. Congressman McGarvey was very supportive and offered to assist wherever possible. To that end, Katie is collecting testimonials to be sent to his office. It appeared that from the meetings with Congressman Guthrie and Comer, a lack of understanding on various programs was indicated. Example, they were not aware that the Randolph Shepard program operates under the auspices of the office of vocational rehabilitation. All congressmen did acknowledge a lack of transparency and at this time it is not clear how the reduction in force changes are to be implemented. Katie has sense apprised the national office of our efforts.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l9 level1 lfo3'><span style='mso-bookmark:_Hlk132299593'>Katie asked those on the call living within the Louisville Metro TARC service area to please also send to her testimonials on how the fixed route and para-transit services have been used and how changes to the new ridership network will impact them. Our goal is to ensure that the Metro council is made aware that these services are vital and must continue.<o:p></o:p></span></li></ul><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>Website and Communications of Sensitive Information:<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l0 level1 lfo4'><span style='mso-bookmark:_Hlk132299593'>Angela reminds the board to please send a brief bio and picture to Lonnie to be uploaded to the website.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l0 level1 lfo4'><span style='mso-bookmark:_Hlk132299593'>The board is reminded that sensitive information such as bank details, (account numbers and routing numbers) should not be sent via email as it is not secure and to communicate via phone directly with each other for the completion of business for the affiliate, its chapters and divisions. <o:p></o:p></span></li></ul><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>Microsoft Non-Profit Use Program:<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l7 level1 lfo5'><span style='mso-bookmark:_Hlk132299593'>Lonnie provided to the board a brief overview of the changes to the program that we’ve used since 2021 and made a motion to table further discussion until the next board meeting to allow everyone the opportunity to review the materials. The motion was seconded by Lora and passed unanimously.<o:p></o:p></span></li></ul><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>Canes and Conversations:<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l1 level1 lfo6'><span style='mso-bookmark:_Hlk132299593'>Each member of the board is asked to select a month and topic to present.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l1 level1 lfo6'><span style='mso-bookmark:_Hlk132299593'>As part of our outreach, the membership could be asked what topics they may wish to have presented. A framework of topics is encouraged for them to select from.<o:p></o:p></span></li></ul><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>Convention:<o:p></o:p></span></p><p class=MsoListParagraphCxSpFirst style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l2 level1 lfo7'><span style='mso-bookmark:_Hlk132299593'>Angela advised she is waiting for a response from the hotel to discuss a contract for the next convention. Lonnie has suggested a two-year term for the next contract to see if we can obtain a fixed price and the most favorable terms possible.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l2 level1 lfo7'><span style='mso-bookmark:_Hlk132299593'>The board is in favor of hosting the convention during the weekend of October 23, 2026.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l2 level1 lfo7'><span style='mso-bookmark:_Hlk132299593'>Our national representative reported our convention was well received. She suggests next year hosting the resolutions committee meeting in the larger space and to advertise it more broadly to increase attendance.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l2 level1 lfo7'><span style='mso-bookmark:_Hlk132299593'>A copy of the constitution and board of directors list has been forwarded to the national office.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l2 level1 lfo7'><span style='mso-bookmark:_Hlk132299593'>Copies of the resolutions and amended constitution will be uploaded on the website soon.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l2 level1 lfo7'><span style='mso-bookmark:_Hlk132299593'>The board discussed in detail observations from the annual convention. They are included as an addendum to the minutes in the after-action report.<o:p></o:p></span></li></ul><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>Comments and Questions from The Floor:<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l4 level1 lfo8'><span style='mso-bookmark:_Hlk132299593'>Katie asked if she could submit some ideas via email for next year’s convention. Angela invited those in attendance and all of our members to submit suggestions and feedback to her or the board via email directly. <o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l4 level1 lfo8'><span style='mso-bookmark:_Hlk132299593'>Amelia asked why the business meeting is held on Sunday morning and if hosting it on Saturday may increase attendance. Angela and Cathy explained that the board meeting was moved to Sunday morning to allow for additional sessions for speakers and presenters on Saturday. It was noted that when business meetings were held on Saturday, attendance was also less than desired.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l4 level1 lfo8'><span style='mso-bookmark:_Hlk132299593'>Priya mentioned that a quiet space was requested and Angela stated this will be considered for next convention. <o:p></o:p></span></li></ul><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'>Hearing no further business to discuss, a motion was made by Todd for adjournment and seconded by Lonnie and the president adjourned the meeting at 9:24 PM.<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='mso-bookmark:_Hlk132299593'><a name="_Hlk182325185">Respectfully submitted to the board of directors of the National Federation of the Blind of Kentucky on Friday, November 7, 2025 by: Lonnie Swafford, Secretary.</a></span><o:p></o:p></p><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US'><br clear=all style='page-break-before:always'></span><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal align=center style='text-align:center'>National Federation of the Blind of Kentucky<o:p></o:p></p><p class=MsoNormal align=center style='text-align:center'>Board of Directors <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal align=center style='text-align:center'>After Action Report<o:p></o:p></p><p class=MsoNormal align=center style='text-align:center'><o:p> </o:p></p><p class=MsoNormal align=center style='text-align:center'>Annual Convention<o:p></o:p></p><p class=MsoNormal align=center style='text-align:center'>October 24-October 26, 2025<o:p></o:p></p><p class=MsoNormal align=center style='margin-left:.25in;text-align:center'><o:p> </o:p></p><p class=MsoNormal align=center style='text-align:center'>Hilton Garden Inn, Northeast<o:p></o:p></p><p class=MsoNormal align=center style='text-align:center'>9850 Park Plaza Avenue, Louisville, KY 40241<o:p></o:p></p><p class=MsoNormal align=center style='text-align:center'><o:p> </o:p></p><p class=MsoNormal style='text-align:justify'>This after-action report has been prepared with observations from the current board of directors and members from our board meeting conducted virtually on November 6, 2025. It is noted here that this report is in no way a reflection of the affiliate’s ability to perform in its mission and is further not to be considered as a mechanism toward a particular person or persons serving in various roles throughout the convention. The purpose of the report is to provide to the board an outline of feedback received. Note that some observations and recommendations listed here were identified as action items or observations in the board of directors meeting conducted virtually on October 6, 2025.<o:p></o:p></p><p class=MsoNormal style='text-align:justify'><o:p> </o:p></p><p class=MsoNormal style='text-align:justify'>Strengths:<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l5 level1 lfo9'>The convention was reported to be well received in regard to exhibits and programming.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l5 level1 lfo9'>The registration packets were prepared well and the board was pleased all but one remained.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l5 level1 lfo9'>The operations of the sound system was of excellent quality. It was much improved from the prior year and J.P. Pullens is to be commended for providing excellent service toward this outcome.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l5 level1 lfo9'>The door prize system developed by Jacob was well received.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l5 level1 lfo9'>The TAD Symposium was well attended, including the exhibits on Friday.<o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l5 level1 lfo9'>The board was commended on its work toward providing an excellent convention.<o:p></o:p></li></ul><p class=MsoNormal style='text-align:justify'><o:p> </o:p></p><p class=MsoNormal style='text-align:justify'>Opportunities and Observations:<o:p></o:p></p><p class=MsoNormal style='text-align:justify'><o:p> </o:p></p><p class=MsoListParagraphCxSpFirst style='margin-left:.25in;mso-add-space:auto;text-align:justify;text-indent:-.25in;mso-list:l3 level1 lfo10'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Additional time between the close of pre-registration and the deadline to provide meal counts to the hotel must be extended.<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='margin-left:.25in;mso-add-space:auto;text-align:justify;text-indent:-.25in;mso-list:l3 level1 lfo10'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>The web team should perform back-end CRM work during the pre-registration period frequently with regular check-ins and updates to the board of directors. This will include but may not be limited to providing registration and meal counts and selections, assisting the public with completing pre-registrations and bulk duplicate contact merging and removals.<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='margin-left:.25in;mso-add-space:auto;text-align:justify;text-indent:-.25in;mso-list:l3 level1 lfo10'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>It is recommended the pre-registration form include an option for attendees to indicate if they would like a print or Braille copy of the agenda.<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Consider a plan for attendees to make payments throughout the year in advance of the convention to allow for budgeting.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>If possible, close pre-registration several days subsequent to the third of the month of convention. Some of our members and the public receive a fixed payment on the first or third of the month from social security or pensions and cannot register until those funds have been received.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Ensure that first time attendees are recognized. This may be done by hosting a dedicated event such as a rookie round-up or assigning a mentor to them throughout the convention.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>The banquet commenced later than expected due to a slight delay in the delivery of the meal. Ensure we have a plan for such an occurrence as a filler, as needed. <o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>A playlist is recommended for the next convention to ensure a smooth transition for presenters and speakers in the audience. Examples for this would be a list to identify what may be needed for specific presentations, i.e. extra chairs, wireless microphones, etc. This recommendation was also included in the after-action report for 2024.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Runners for wireless microphones is requested.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>More than one person should be on hand to assist with transactions completed with a card reader. This will reduce workload and allow for a smoother process.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>A spreadsheet will be developed to track on-site transactions. This will log items such as payment for registration and raffles. <o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>It is recommended that we do not copy and paste any text from other sources to be used in a future agenda but rather to write a new one from a blank document. This recommendation was also included in the 2024 after action report.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Outreach is encouraged to gather feedback for first-time attendees and for those who did not attend this year but did attend the convention in 2024. It is noted that a total of 44 people attended in 2024 who did not attend this year.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>The convention live stream was recorded in audio, only. Video is suggested as not all attendees, those viewing virtually and future visitors to our YouTube channel are blind. This promotes full engagement and aligns with the practices of the national organization for streaming. The board will check into pricing for a video camera for future use.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Costs for new wireless microphones have been provided and the board will review them and consider purchasing a new set recommended by J.P. Pullens.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Purchasing of new equipment is encouraged during Black Friday events to obtain the most cost-effective deals.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>It is recommended that the agenda be provided sooner to the public. If this is not possible, a teaser of events leading up to convention is encouraged.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Advertising a save the date notice to the public is recommended, once the new hotel contract has been secured for the next convention. This affords everyone ample time for planning and budgeting to attend.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Timing of the exhibitors during lunch proved to be a little problematic as most visitors to tables occurred near the end of the lunch period, just before the next general session.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>A quiet space has been requested. We may be able to use the smaller room if it is not in use for child care or other convention activities or ask the hotel if another space is available.<o:p></o:p></li><li class=MsoListParagraphCxSpMiddle style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>Ensure the quality of videos for video and audio are acceptable before uploading to the YouTube channel. <o:p></o:p></li><li class=MsoListParagraphCxSpLast style='margin-left:0in;mso-add-space:auto;text-align:justify;mso-list:l3 level1 lfo10'>No comments were recorded about the social, sports and recreation event or ice cream provided by Adam’s Chill Cart. <o:p></o:p></li></ul><p class=MsoNormal style='text-align:justify'><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><span style='font-size:14.0pt'>Lonnie & Ashley Swafford<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:14.0pt'>5109 Bannon Crossings Drive<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt'>Louisville, KY 40218<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt'>H: (502) 491-1992<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt'>M: (502) 609-2394<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>