<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><blockquote type="cite"><div dir="ltr"><div class="WordSection1"><div id="ydpa938a96byahoo_quoted_0340851947"><div><div><div id="ydpa938a96byiv5327053592"><div id="ydpa938a96byiv5327053592yqt58594"><div><div><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">From Tracy Soforenko<o:p></o:p></span></p><blockquote style="margin-top:5.0pt;margin-bottom:5.0pt"><div><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">The board of directors meeting will be a very large Zoom meeting. We are putting some processes in place to manage noise and maintain control.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">We are asking people to show up 15 minutes early for the meeting and follow the instructions provided below. First, we provide the meeting details. Afterwards, we will provide the important logistics and we ask you to read these details so we can have a productive meeting.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><h1><span style="font-family:"Helvetica",sans-serif;color:#26282A">Zoom Details<o:p></o:p></span></h1><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">National Federation of the Blind of Virginia<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Meeting of the Board of Directors<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Saturday, May 16, 2020<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Pre-registration: 12:45 PM<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Meeting Starts: 1:00 PM<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Join Zoom Meeting<o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"><a href="https://zoom.us/j/8297256345" target="_blank">https://zoom.us/j/8297256345</a><o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Meeting ID: 829 725 6345<o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">One tap mobile<o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">+13017158592,,8297256345# <o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Or simply dial: 3017158592<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">And Enter the meeting ID: 8297256345<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">The agenda will be provided in a separate email.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">While we are doing some interactive programming, this is a business meeting and there will be rules for the business meeting component.<o:p></o:p></span></p><h1><span style="font-family:"Helvetica",sans-serif;color:#26282A">Logistics Details:<o:p></o:p></span></h1><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">There will be some items at this meeting which will require a vote.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Some may require a roll call.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">We need to know who is your chapter’s delegate to the board. Each chapter has a voting member who speaks for the chapter. The delegate is elected by the chapter and can’t just be whoever attends the board meeting. Ideally, this person will also share the details of the chapter’s contributions to our national funds.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Each chapter president should email Tracy to let him know who is the chapter delegate who will be attending.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Please plan to join the meeting during the pre-registration time beginning at 12:45 PM so we are ready to start the meeting promptly at 1:00 PM.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">When you enter the meeting, you will be muted. Even if you think you don’t have background noise, we find that with many people on a call, it is really vital to have most everyone muted. A little background noise from 10 people can be bad. From 50+ people, it is impossible to hear each other.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Our Zoom administrators will be helping with muting and unmuting people so we can be managing participation.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">During the pre-registration time, we will be making certain we know who is in attendance.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">It will be really good if we can connect your information within Zoom to your name so we know who is raising a hand and who is muted and unmuted.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">If you access the meeting using the Windows or iPhone App, It is good if you are named something that contains your name. If you are called iPhone or Gorgeous, that doesn’t tell the Zoom administrators who you are. Please make that change in advance.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">If you access the meeting using the telephone dialing model, please email Sarah in advance so she can rename your participant information from your phone number to your name. <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">During pre-registration, our Zoom administrators will unmute people who are not already identified and get their name updated in Zoom.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">If you use the telephone, we will identify you by the last 4 digits of your phone number so be ready to share your name in response to the question<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">“Who is calling int from 8182 or whatever your last 4 digits are?”<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">If you email Sarah in advance, she might just make the update without having to ask.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">After an invocation, we will do the roll call differently. With a huge group over the conference call, we can’t have everyone announce themselves. One of the Zoom administrators will announce the people in attendance.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Once the meeting starts, our Zoom administrators will be following the agenda and unmuting each presenter as Tracy proceeds through the agenda and call on people.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">If you have a question, you can raise your hand through the app or the telephone:<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Using the Windows App, press Alt + Y (Think of it like the YMCA Song from the village People)<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Using the telephone, you can raise your hand with *9<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Using the IOS app, there is a button to raise your hand.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">The same process is used to lower your hand as well.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">our Zoom administrators will be looking for raised hands and will be calling on those raised hands to speak. The administrators will also unmute you. After your question, they will return you to mute. We ask you to lower your own hand after you have been called.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">They will try to be super respectful of presenters so not to interrupt. it is a tricky balance so please be patient. We are also conscious of time and they may be following direction from Tracy that we need to keep moving on the agenda.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">I am certain you will have feedback on the effectiveness of this process. After the meeting, please feel free to share your thoughts.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">Tracy Soforenko<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">President, National Federation of the Blind of Virginia<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">202 285-4595<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"><a href="mailto:Tracy.soforenko@gmail.com" target="_blank">Tracy.soforenko@gmail.com</a><o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"><a href="http://www.nfb.org" target="_blank">www.nfb.org</a><o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"><a href="http://www.nfbv.org" target="_blank">www.nfbv.org</a><o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">National Federation of the Blind. Live the Life You Want<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A">The National Federation of the Blind is a community of members and friends who believe in the hopes and dreams of the nation’s blind. Every day we work together to help blind people live the lives they want.<o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p><p class="ydpa938a96byiv5327053592msonormal"><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#26282A"> <o:p></o:p></span></p></div></blockquote></div></div></div></div></div></div></div></div><span>_______________________________________________</span><br><span>NFBV-Announce mailing list</span><br><span>NFBV-Announce@nfbnet.org</span><br><span>http://nfbnet.org/mailman/listinfo/nfbv-announce_nfbnet.org</span><br></div></blockquote><style><!--
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