[Nfbwv-talk] It's here at last, the 2011 NFBWV State Convention Memo.

Sat Apr 16 22:31:55 UTC 2011

Chapter Presidents and Board Members,
Please remember it is your responsibility to share the information shown below with
the members of your chapters who do not have E-mail.  If anyone would like this in a Word document, please let me know.

Charlene

CONVENTION MEMORANDUM
NATIONAL FEDERATION OF THE BLIND
OF WEST VIRGINIA
August 12, 13, and 14, 2011
Best Western Bridgeport Inn
100 Lodgeville Road
Bridgeport, WV  26330
"VOICE OF WEST VIRGINIA'S BLIND"
President, NFB of West Virginia: Charlene Smyth
220 Buena Vista Avenue
Clarksburg, WV 26301
Phone: (304) 672-3445 or (304) 622-0626
E-Mail:
cs.nfbwv at frontier.com
        The 58th
 annual convention of the National Federation of the Blind of West Virginia (NFBWV)
will take place on August 12, 13, and 14, 2011, at the Best Western Bridgeport Inn
(formerly known as the Holiday Inn) located in Bridgeport, West Virginia.
        The convention registration fee is ten dollars per person, and the banquet
registration fee is twenty-five dollars per person no matter the person's age.  The
banquet meal has yet to be determined.
        The guest room rates will be $75 per night up to four people per room.  All
rooms include a refrigerator.  Microwaves can be requested at no charge.
        Pets are welcome, and the hotel has waved the deposit fee for pets.  The
relief area for dog guides and pets is down a corridor to the same door that takes
you to the pool area.  Please remember to clean up after your pet/dog guide.
        Tasty meals and excellent service is available at the hotel's Simmering Pot
Restaurant.  Restaurant hours will be posted later.
The cutoff date for guaranteeing your room and getting room rates at $75 per night
is July 5, 2011.  After that date, room rates will revert back to their normal price
of $108.95 a night.  When making reservations, be sure to let the hotel know you
will be attending the convention of the National Federation of the Blind of West
Virginia so you can receive the reduced room rates.  Reservations must be made directly
with the Best Western Bridgeport Inn by calling (304) 842-5411.  When you make your
reservations and when you register at the hotel, you must guarantee your reservation
by either submitting a credit card or one night's pre-paid room and tax as well as
for the hotel to keep on hand for any incidentals that might be billed to your room
such as phone calls, room service, etc.
        If reservations are made by a chapter rather than by an individual, chapters
can use their FEIN number that will exempt them from some taxes.  NOTE:  You must
use something official to identify your chapter such as a chapter check in order
to receive tax exemption.
        Please be aware that the official check in time is not until 3:00 p.m. on
Friday, August 12, 2011.  If your room happens to be clean and ready before that
time, the hotel may allow you to check into your room.
        Check out time on Sunday, August 14, has been extended to 1:00 p.m.
        If you wish to cancel your room, you must cancel no later than 6:00 p.m.
of your arrival date.  If you fail to cancel as required, you will be charged one
night's lodging.
        You do not have to worry about accidentally ordering a movie with the television
remote control in your room as this service is not offered by this hotel.
        There are no charges for local phone calls.
        To learn more about the Best Western Bridgeport Inn, go to their website
at
Bestwestern.com/Bridgeport.
        Plans have been made for an NFBWV registration table to be set up in the
lobby.
        Unfortunately, this hotel does not have a locked closet for the storing of
door prizes and so forth.  The Door Prize Committee requests that door prizes not
be wrapped, but that a brown paper bag accompany each door prize.  Any door prizes
as well as goodies or items for the Membership Auction can be submitted when you
check in at the convention registration table at the hotel.
        Speaking of Membership Auction, every member is requested to obtain at least
one new item or homemade food item to be auctioned off the evening of Friday, August
12
th
.  It is recommended that items be obtained that anyone would want to own, use, or
have in their home.  Please be aware that if you are able to obtain nice but smaller
items that might not be suitable for the auction, we will put them in a basket along
with other items for which we will be selling raffle tickets throughout the convention.
When you have obtained an item, please make a list containing the name of the item,
a description of the item, the approximate value of the item, and who donated it
and then E-mail it to Sheri Koch, Membership Auction Chairperson,
sheri.l.koch at wv.gov
.  It is felt that this is one fund-raiser everyone can assist our affiliate with
to raise the funds necessary to keep our projects and initiatives going.  Also, everyone
is helping to make it a success and taking some of the pressure off those normally
involved in fund-raising.
        The hotel does have a courtesy van to transport guests to and from the airport.
        The hotel does have a swimming pool that is open from 10:00 a.m. to 10:00
p.m.
        Parking is available free of charge.
        On Friday evening, the Members at Large Chapter of the NFBWV will host the
reception.  They invite you to come join them for good fellowship and an assortment
of delicious refreshments.
        We would very much appreciate all chapter presidents and/or board members
forwarding to us the names of those who will be attending the convention so the name
tags can be completed in advance.  Also, indicate whether the individuals are voting
or nonvoting members and whether the individual reads regular print, large print,
or Braille.  This information should be submitted to Barbara Olive at
bolive at verizon.net
 or via phone at (304) 768-5513.
        If you wish to pre-register for the convention and banquet, your check should
be made payable to the NFBWV and mailed to Marcus Soulsby at 4709 MacCorkle Avenue
SE; Unit 3-E; Charleston, WV  25304.  You can contact Marcus via phone at (304) 925-3896
or via E-mail at
msoulsby at suddenlink.net
.
        For those attending the NAPUB Meeting, Chairperson Karen McDonald will be
in communication with you regarding this.
        For those also attending the Agency Partnership Committee Meeting, room rates
and other hotel information are the same as previously mentioned.  For those assigned
to serve on the Agency Partnership Committee, please make arrangements through Ed
McDonald by contacting him via E-mail at
ed at eioproductions.com
 or call him at (304) 788-0129.  .
        If you have anything that needs to be considered by the Resolutions Committee,
please submit it to Chairperson Ed McDonald at 151 South Mineral Street; Keyser,
WV  26726; PHONE:  (304) 788-0129; E-MAIL:
ed at eioproductions.com
.  Submissions should be sent to Ed no later than July 12, 2011.  Anything submitted
after this date will be considered for next year's convention.  The Resolutions Committee
will write and complete all resolutions by July 31, 2011 with a copy submitted to
the NFBWV president.
        If you have nominations for Federationist of the Year, please submit them
in print to Glen and Mary Grogg via mail at P.O. Box 295; Anmoore, WV 26323All submissions
should be sent to Glen and Mary no later than July 12, 2011.  Names received after
this date will not be considered.  Glen and Mary will share all nominations with
the members of their committee, Sheri Koch and Marcus Soulsby.
        If you have any nominations for other awards and honors, please submit them
to the chairperson of the Awards and Honors Committee, Sheri Koch, at 5111 Staunton
Avenue SE; Charleston, WV  25304; PHONE:  (304) 925-2942; E-MAIL:
sheri.l.koch at wv.gov
.  Nominations should be submitted to Sheri no later than July 12, 2011.  Nominations
received after this date will not be considered.
        If you or anyone you know would like an NFBWV scholarship application or
additional information, please contact the chairperson of the Scholarship Committee,
Andy Baughman at 220 Buena Vista Avenue; Clarksburg, WV 26301; PHONE:  (304) 622-0626;
E-MAIL:  andybob at frontier.com or download the instructions and application by going
to our website at
www.nfbwv.org
.
        If you have any questions or need to forward information, please do so by
contacting me using the contact information provided at the beginning of this memo.
        We hope that all of you are able to attend this year's convention.  We look
forward to meeting and visiting with you.

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