[Nfbwv-talk] 2014 NFBWV Convention Memo

[Smyth, Charlene R]

Greetings Fellow Federationists:

Attached and shown below is the 2014 NFBWV Convention memo.  This is being sent to you again as a reminder of what you need to do if you wish to attend this year's convention.  The deadline for making hotel room reservations is August 12 and is fast approaching.

I also need to know if anyone needs a vegetarian or some other special dinner for the banquet.  Please advise as well as provide all names.

Thank you.

Charlene

CONVENTION MEMORANDUM

NATIONAL FEDERATION OF THE BLIND

OF WEST VIRGINIA

September 11, 12, 13, and 14, 2014

Best Western Bridgeport Inn
100 Lodgeville Road
Bridgeport, WV  26330

President, NFB of West Virginia: Charlene Smyth
401 East Olive Street
Apartment 1-A
Bridgeport, WV 26330
Phone: (304) 841-1111
E-Mail:  president at nfbwv.org


          Come one, come all to help us celebrate the sixty-first annual convention of the National Federation of the Blind of West Virginia (NFBWV) on September 11, 12, 13, and 14, 2014 at the Best Western Bridgeport Inn, Bridgeport, West Virginia.

          CONVENTION REGISTRATION: The convention registration fee is ten dollars per person, and the banquet registration fee is twenty-five dollars per person regardless of age.

          If you wish to pre-register for the convention and banquet, your check should be made payable to NFBWV and mailed to
Treasurer Marcus Soulsby, 5309 Venable Avenue, Charleston, WV  25304.  Phone: (304) 206-4044; E-mail: msoulsby at nfbwv.org.

          HOTEL: Hotel guest room rates are $85 per night for up to four persons per room.  The cutoff date for guaranteeing a room at these reduced rates is August 12, 2014.  Reservations must be made directly with the Best Western Bridgeport Inn by calling (304) 842-5411.  Be sure to let the hotel know you will be attending the convention of the National Federation of the Blind of West Virginia.

          Reservations must be guaranteed with a credit card or by submitting pre-payment with tax for one night's lodging.  When registering at the hotel, you must submit a credit card to cover the cost of any incidentals that might be billed to your room such as phone calls, room service, etc.

          If you wish to cancel your room, you must do so no later than 6:00 p.m. on your arrival date.  If you fail to cancel as required, you will be charged one night's lodging.

          If reservations are made by a chapter rather than by an individual, chapters can use their FEIN number to be exempted from some taxes.  Chapters must present some type of official documentation such as a chapter check in order to receive such exemption.

          Please note that the official check in time is not until 3:00 p.m.; however, if your room happens to be clean and ready before that time, the hotel may allow you to check into your room.

          Check out time on Sunday, September 14, is 12:00 noon.

All rooms include A Mini-fridge, Microwave, Coffee pot, Flat screen Hi-definition 32-inch television, Premium cable service, Hair dryer, Iron & ironing board, and Free wireless and DSL internet service.  Free Parking is also provided.

          There are no charges for local phone calls.  You cannot accidentally order a movie using the television remote control in your room since the hotel does not offer this service.

          An NFBWV registration table will be set up near the lobby.  The dog guide relief area is located near the same exit which leads to the pool area.

          The hotel's Simmering Pot Family Restaurant offers tasty meals and excellent service.  Restaurant hours will be posted in the agenda.

          DOOR PRIZES: This hotel does not have a locked closet for storing door prizes and such; however, door prizes and auction items may be dropped off at the convention registration desk in the hotel lobby.  The Door Prize Committee, consisting of Harrison County Chapter members, requests that door prizes not be wrapped, but that each door prize be accompanied by a brown paper bag.

          MEMBERSHIP AUCTION: Every member is requested to obtain at least one new item or homemade food item for the auction which will take place on the evening of Friday, September 12.  Such items should be attractive with broad-based appeal.  If you are able to obtain nice but smaller items which might not be suitable for the auction, they may be placed together in baskets which will be raffled throughout the convention.  When you have obtained an item, please prepare a brief written description of the item, along with the name of its contributor and its approximate value.  Such information should be sent by E-mail to Sheri Koch, Membership Auction Chairperson, at Kanawha at nfbwv.org.  The auction is a fund-raiser in which every member can participate and thus help in a very valuable way to support our many ongoing projects and initiatives.

          RECEPTION: The Kanawha Valley Chapter will host the Friday evening reception.  They invite you to join them for an exceptional time, good fellowship, and an assortment of delicious refreshments.

          SATURDAY NIGHT: Come show your Federationism as we gather after the banquet on Saturday evening to discover what the Sightless Workers' Guild has in store for us.

          NAME TAGS: Each chapter should forward to the Eastern Panhandle Chapter the names of those persons who will be attending the convention so that name tags can be completed in advance.  Also, please indicate whether each individual is a voting or non-voting member and whether he/she prefers to read standard print, large print, or Braille.  This information should be submitted to Keryl Rustin at martinsburg at nfbwv.org or via phone at (304) 260-6326.

          WVNAPUB: President Karen McDonald will communicate with all WVNAPUB members regarding plans for this year's meeting.

          RESOLUTIONS: If you have issues or concerns which you believe ought to be considered by the Resolutions Committee, please submit them to Chairperson Ed McDonald, 151 South Mineral Street, Keyser, WV  26726.  PHONE:  (304) 788-0129; E-MAIL:  atlarge at nfbwv.org.  Submissions should be sent to Ed no later than August 12, 2014.  Anything submitted after this date will not be considered until next year's convention.  The Resolutions Committee will prepare all resolutions by September 1, 2014 with a copy submitted to the NFBWV president at that time.

          AWARDS: Nominations for The Jacobus tenBroek Federationist of the Year award should be submitted to Marcus Soulsby via E-mail at msoulsby at nfbwv.org<mailto:msoulsby at nfbwv.org> or by mail at 5309 Venable Avenue, Charleston, WV  25304.  Submissions should be sent no later than August 12, 2014.  Names received after this date will not be considered.  Marcus will share all nominations with the members of his committee, Bre Brown and Keryl Rustin.

          If you have nominations for other awards and honors, please submit them to the chairperson of the Awards and Honors Committee, Sheri Koch, 5111 Staunton Avenue SE, Charleston, WV  25304.  PHONE:  (304) 993-5103; E-MAIL:  Kanawha at nfbwv.org.  Nominations received after August 12, 2014, will not be considered.

          SCHOLARSHIPS: Future Federation leaders can be discovered and nurtured through the NFBWV scholarship program.  If you or anyone you know would like a scholarship application or additional information about the program, please contact committee chairperson, Mary Ann Saunders, 101 Eighth Avenue, Apartment 511, Huntington, WV  25701. PHONE:  304-697-1434; CELL:  304-360-1482; or E-MAIL:  marysaunders at frontier.com<mailto:marysaunders at frontier.com>.  The application form can also be downloaded from our website at www.nfbwv.org<http://www.nfbwv.org>.

          A number of convention-related matters such as the Friday schedule and possible breakfast and lunch options have not yet been finalized. As additional details are confirmed, I will share this information with you.

          Meanwhile, if you have any questions or need to forward information to me, please do so by using the contact information provided at the beginning of this memo.

          We hope that all of you are able to attend this year's convention to let your Federation spirit show.  We look forward to meeting and visiting with you.
-------------- next part --------------
A non-text attachment was scrubbed...
Name: 2014 NFBWV Convention Memo.doc
Type: application/msword
Size: 33280 bytes
Desc: 2014 NFBWV Convention Memo.doc
URL: <http://nfbnet.org/pipermail/nfbwv-talk_nfbnet.org/attachments/20140804/4aa1c586/attachment.doc>