[Nfbwv-talk] 2015 NFBWV Convention Duties for Chapters

[Smyth, Charlene R]

Dear NFBWV Members,

To help you better prepare for this year's state convention of the National Federation of the Blind of West Virginia (NFBWV), please find below your chapter's assignment and a description of what that involves.  Please do not hesitate to contact me if you have any questions.

Friday Night Reception:  All Chapters/Eastern Panhandle Chapter
During the November 2014 board meeting of the National Federation of the Blind of West Virginia, the board of directors agreed to the following:  In order to fund the Friday evening reception, each chapter is required to pay an equal portion of the total balance due for the food at that reception.  The total amount will be determined by the hotel.  The chapter assigned to coordinate the 2015 reception is the Eastern Panhandle Chapter, and they will be in charge of the menu.  Following the convention, the treasurer will notify each chapter of its share of the reception cost.  It is estimated that the average cost is between $200 and $300 per chapter.  Chapters will be expected to submit their payments to the treasurer by the time of the fall board meeting.

Registration Table:  Sightless Workers' Guild of Wheeling
The chapter in charge of the registration table, along with NFBWV Treasurer Marcus Soulsby, will be responsible for collecting convention and banquet registration fees, handing out name tags and agendas, and providing receipts when requested.  They will also be responsible for collecting the name tags at the close of the convention.

Saturday Night Social:  Members at Large
Once this chapter has its plans finalized, they will share it with the membership.

Members Auction:  Huntington Area Chapter
The chapter in charge of the Members Auction will coordinate this through Chairperson Sheri Koch.  This chapter will be responsible for making contact with all chapters several times throughout the year to encourage all members to obtain at least one item for the auction.  This chapter will also be responsible for gathering auction items at the registration table during registration times.  This chapter will also be responsible for setting up for the auction.

Help Out As Needed:  Harrison County Chapter

Collecting and Awarding of Door Prizes:  Kanawha Valley Chapter
The chapter in charge of door prizes will be responsible for reminding all chapters to gather door prizes for the convention.  This chapter will also be responsible for being at the registration table to collect these door prizes.  This chapter will also be responsible for making the name cards that will be used for the awarding of the door prizes.  This chapter will also insure that the door prize gets to the winner.



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