[Nfbwv-talk] 2016 NFBWV Convention Agenda 2016 NFBWV Convention Agenda
Smyth, Charlene R
Charlene.R.Smyth at wv.gov
Thu Aug 25 14:53:20 UTC 2016
Greetings Fellow Federationists
Please find attached and shown below the agenda for this year's convention. Print and Braille agendas will be provided at registration.
Let me know if you have any questions.
CONVENTION AGENDA
NATIONAL FEDERATION OF THE BLIND
OF WEST VIRGINIA
September 8 - 11, 2016
HOLIDAY INN AND SUITES
400 Second Avenue
Charleston, WV 25303
(304) 744-4641
"Live the Life You Want"
Welcome to the sixty-third Annual Convention of the National Federation of the Blind of West Virginia (NFBWV).
National Representative: Carla McQuillan
5005 Main Street
Springfield, Oregon 97478
Phone: (541) 915-0896
E-Mail: president at nfb-oregon.org<mailto:president at nfb-oregon.org>
NFBWV OFFICERS
President, Charlene Smyth
401 East Olive Street
Apartment 1-A
Bridgeport, West Virginia 26330
Cell: (304) 841-1111
E-Mail: president at nfbwv.org<mailto:president at nfbwv.org>
First Vice-President, Ed McDonald
151 S. Mineral Street
Keyser, West Virginia 26726
PHONE: 304-788-0129
CELL: 304-790-9069
E-MAIL: ed at eioproductions.com<mailto:ed at eioproductions.com>
Second Vice-President, Sheri Koch
833 Chappell Road
Charleston, West Virginia 25304
CELL: 304-993-5103
E-MAIL: slk8332015 at gmail.com<mailto:slk8332015 at gmail.com>
Secretary, Karen McDonald
151 S. Mineral Street
Keyser, West Virginia 26726
PHONE: 304-788-0129
CELL: 304-790-9069
E-MAIL: karen at eioproductions.com<mailto:karen at eioproductions.com>
Treasurer, Marcus Soulsby
5309 Venable Avenue
Charleston, West Virginia 25304
CELL: 304-206-4044
E-MAIL: msoulsby at nfbwv.org<mailto:msoulsby at nfbwv.org>
ACKNOWLEDGMENTS AND RECOGNITIONS
President Smyth would like to thank all chapters and their members for working so diligently to make this year's convention a success. You guys rock!!!
To the staff of the Holiday Inn and Suites, "Thank you for your help with convention arrangements."
An extra special thanks of appreciation goes out to John Jackson and his company, Master Conversions, for the Braille production of this agenda. Master Conversions is a private; Weirton, West Virginia based company offering high-quality Braille and large print transcription services for more than a decade to state and federal agencies, schools and individuals. For more information, contact:
John R. Jackson
Master Conversions
PHONE: (304) 748-1963
E-MAIL: j.r.jackson at comcast.net<mailto:j.r.jackson at comcast.net>
A very special thank you goes out to Second Vice-President Sheri Koch for all of the leg work and liaison work she did with the staff of the Holiday Inn and Suites. "I couldn't have done it without you."
Thank you also to others, whose names may have been inadvertently omitted, for their hard work.
Financial and logistical support for the 2016 NFBWV Convention was provided by the following businesses, organizations, and individuals:
PLATINUM SPONSOR
Gino's Pizza and Tudor's Biscuit World
PLATINUM SPONSOR
West Virginia Division of Rehabilitation Services
West Virginia Division of Rehabilitation Services provides vocational rehabilitation services designed to help people with disabilities get or keep a job. Services are individualized and confidential. Vocational rehabilitation counselors help clients to identify strengths and abilities and address barriers to employment so they can achieve their employment goals. Call 1-800-642-8207 for more information.
http://www.wvdrs.org
SILVER SPONSOR
Mountain Streams Radio
Celebrating the musical traditions of West Virginia and the Appalachians! Watch for us www.mountainstreamsradio.org<http://www.mountainstreamsradio.org>. A project of the Mineral County Historical Society in cooperation with Potomac State College of WVU.
BRONZE SPONSOR
Orion Rustin, Owner
Lawn Enforcement
PHONE: 240-513-8232
HOLIDAY INN AND SUITES
HOTEL DESCRIPTION
This year's hotel guest room rates are $99 per night for up to four persons per room. Check in at the Holiday Inn and Suites begins at 3:00 p.m. Check out time is at 12:00 p.m. on Sunday,
September 11, 2016.
Guest rooms at the Holiday Inn and Suites are located on six floors. The facility includes the Mosa's Café and Grill as well as the Market Sweet Shop. Details are as follows:
Entertainment: While the website indicates the hotel offers live entertainment at The Comedy Zone, please note that there isn't any entertainment scheduled during the time of our convention.
Entrance & Lobby: The entrance is located at the west end of the hotel. To enter the hotel, you will pass through a double set of sliding glass doors. There is a mat just inside the first door and a second mat just inside the second door. On the south/right side of the lobby are three large carpeted seating areas with benches and seats. Immediately beyond the seating area is a business center surrounded by waist to chest-high walls.
Front Desk: The front desk is located on the north/left side of the lobby about 6 to 8 feet from the entrance.
Market: Just beyond the double doors and before you get to the front desk, is the market. As you face the front desk, it is situated in a small alcove to the left of the front desk. To enter the market, turn left after entering the alcove. The market contains a variety of items from frozen Lean Cuisine meals, to ice cream, snacks, OTC medications and more. Purchases may be charged to your room or paid for at the front desk.
Mosa Café: Just beyond the front desk is the southern end of the Mosa Café & Grill. The café is an open area, separated from the lobby and first north-south hallway only by its tables on the lobby side and two pillars and tables on the east (north/south hallway) end of the restaurant. After you exit the lobby and turn left to go North in the north/south hallway, the café is along your left side. Further restaurant orientation instructions will follow below.
Once you leave the hotel lobby/front desk/restaurant area, the hotel is shaped like a capitol H lying on its side with an east-west connecting bar which joins the lobby area to the guestrooms.
Pool, Hot Tub & Fitness room: Once you pass the front desk and south end of the Mosa Café on the left, you are in the west wing of the hotel with a north/south hallway running to your left and right. If you turn south/right in this corridor, you will come to a set of double glass doors which lead to the pool and fitness room. The pool and hot tub are located behind a glass door on the right and the fitness room is located behind a glass door on the left.
Lobby Restrooms: Going back to the north-south hallway, when you turn north/left to exit the lobby area, there is a restroom alcove within a couple feet on the right/east side of the hall. As you face the alcove, the women's restroom is on the left and the men's restroom is on the right.
Just beyond the restroom alcove on the right is the connecting east-west hall connecting the lobby/restaurant area to the guestrooms.
More on the Mosa Café: Going back to the north-south hallway, the Mosa Café & Grill (with bar) is located on the west/left side of the hall as you travel north. Again, there aren't any walls surrounding the café; just tables and two pillars. The entrance to the café is located at the northeast corner of the café just before you come to Mosa's tall birdcage and the double glass doors leading to the conference room area. There will be a hostess stand to the right side of the entrance. Seating is to the left of the hostess stand.
If you're coming from the guest rooms, you will travel west in the east-west corridor. If you shoreline the right wall, when you come to the north-west hall, turn right. You will pass a closed door on your right. Once you pass this door, line your back up with that door, cross the north-south hall at a slight angle to the right. This will take you to the Mosa Café and hostess stand.
Breakfast: A Full breakfast is free with your room. The breakfast buffet is located on the north/right wall as you enter the café. It is a self-serve buffet, but assistance will be available from staff to assist conferees as needed. The buffet has a waffle station, eggs, potatoes, breakfast meats, coffee, juice and more. Drinks will be served by your server.
Ballrooms and Banquet Area: The ballrooms are located at the north end of the first north-south corridor through the double glass doors past the Mosa Café. As you continue north in the corridor through the double glass doors, the first set of double wooden doors on the left is the Centennial Rooms Salons A and B. Across the hall on the right is a glass door leading to the sales offices.
Once you pass the sales offices on the right and the Centennial Room Salons A and B on the left, the area opens up into essentially a square with two short hallways jutting off to the left and right at the north end of the ballroom area.
Traveling north around the periphery of the ballroom area, beginning on the left side of the area, you will find the following: The second set of double wooden doors on the left is the Centennial Room, Salons C and D. (Our convention will take place in the Centennial Room, salons C and D.) Specific Centennial Room orientation will be discussed below.
As you travel around the square with the Centennial Rooms on your left, you will come to an information alcove with a built-in counter directly in front of you. This location may or may not be staffed by NFB members. Turn right with the information alcove to your left and travel to the end of the information alcove then turn left to continue traveling around the square. Directly behind the information alcove at the north end of the square is a short hallway on your left. At the end of the short hallway is a glass door which leads to an outside patio area where smoking is permitted.
Directly in front of you at the north end of the square are two sets of double wooden doors spaced approximately two feet apart leading to the Capitol Ballrooms. As you continue around the square with the Capitol Ballroom on your left, just a couple feet beyond the second set of double wooden doors leading to the Capitol Ballroom, you will come to a second short hallway where the Ballroom area restrooms are located. The men's is the first room on the left. The second door on the left is a maintenance closet. Just past the closet is a small recessed area with a table and lamp. Past the recessed area is the door to the women's restroom. At the end of the hall is a glass door leading outside where smoking is also permitted.
Coming back out of the restroom hallway, if you turn left, there is a low bench on the left. Beyond the bench are two sets of wooden double doors leading to the Montgomery Ballroom.
Immediately past the second double door to the Montgomery Room, turn right. As you continue west around the square, there is a second information alcove on your left at the south end of the square. Just past this information alcove on the left is a small built-in padded bench. Turning left at this bench will take you back into the north-south hallway with the sales office on your left.
In the center of the square just across from the Centennial Room is a small carpeted seating area with four armchairs and a table.
Ballroom Restrooms Relative to Centennial Ballroom: As you stand with your back to the Centennial Room door, cross the open area of the square with the carpeted seating area to your left. Directly across the open area are the double doors to the Montgomery Room. Turn left and the restroom hallway is the last opening on your right.
Centennial room layout: The Centennial room is a long rectangle situated east and west. The entrance is at the rear/east end of the room. The head table and podium are at the opposite/west end of the room. The room will be set up with crescent rounds of 7 using 10 top tables (everyone will face the front of the room). An aisle will be placed down the center of the room. Tables will be placed in rows and evenly aligned. Vendor tables will be set up on the left side of the room along the wall. Door prize tables will be set up on the right side of the room along the wall.
The Connecting North-west Corridor: Again, there is a connecting east-west corridor between the guestrooms and the lobby/restaurant area. In this hallway is a Video lottery game center, ATM, access to the pet relief area, staff laundry, and small seating area.
Pet Relief Area: After turning into the east-west hall traveling east, stay to your right and walk about ten feet to where the walls become glass for a very short distance. Walk around the plant to the pet relief area which is just beyond the opening on the south/right wall. There is a small doormat at the glass door leading to the outside. The area is a long rectangular area facing north to south with a pet waste bag dispenser and trashcan at the far south end of the rectangle area. Traveling south, you will encounter a large bush with a sidewalk on either side of the shrub. Take either side to continue to the pet relief area. There are benches on the left side of the area and an outside sitting area at the southwest end. The entire pet relief/garden area is enclosed.
Video Lottery Game Room: The first door on the left of the east-west hall is the Video Lottery Game Room. It contains 5 video slot machines. This room can be accessed only with a room key. The door must be kept closed at all times. Winnings may be collected at the front desk.
ATM: There is an accessible ATM located after you enter the southwest hallway approximately 10 feet on the left just past the Video Lottery Game Room.
Continuing east past the ATM machine on your left there is a loveseat, some plants, a locked door to the staff laundry, and then a wall with pictures.
On the right side of the hall just past the pet relief area, are two sets of tables and chairs.
Guest Laundry: When leaving the east-west hall and entering the second north-south hallway (guest room area), as you face the elevators on the east wall, there is a guest laundry room complete with washers and dryers and seating areas.
Guestrooms: The guestrooms are located in the east wing with its hallway running north and south. There are 6 floors of guestrooms. Unless otherwise specified, all conferees are booked on the 4th floor. If you are residing on the first floor, guest rooms are located on the north and south sides in the carpeted areas.
To get to the 4th floor: When back in the east-west corridor, traveling eastward, at the end of the hall, you will enter the north-south hall. You are now in the east wing of the H which contains the north-south guest room corridor.
Elevators: Two elevators are located side by side at the east end of this center corridor. Facing the elevators, (just left along the east wall) is an alcove containing an ice machine. Ice and drink machines are located in the same area on each floor of guestrooms. Fire exits are located at both the north and south ends of the guest room corridor. Rooms 400 to 412 are to the right when exiting the elevator and rooms 414 to 428 are to the left.
Registration: Registration as well as dropping off door prizes and auction items will take place in the presidential suite located on the fourth floor in room 411. Take the elevator to the 4th floor, turn right and it is the first guest room on the right.
Board Meeting: The board meeting will take place on the 4th floor in the Preston Board Room. To access this room, turn left off the elevators and it is the last room on the left.
Mosa's Cafe & Grille
The hotel's in-house restaurant & lounge features a contemporary atmosphere where you can enjoy all your favorites for breakfast and dinner. Start your day with Mosa's signature breakfast buffet, or made to order options.
Don't forget to visit their mascot, the cafe's namesake & only full-time resident Mosa. They serve a wide variety of food, from appetizers, salads and soups to Burgers & Sandwiches, Entrees and Steaks.
Breakfast hours are as follows: Monday through Friday 6:00 a.m. to 10:00 a.m.; and Saturday and Sunday 7:00 a.m. to 11:00 a.m.
Dinner hours are as follows: Monday through Thursday 5:00 p.m. to 11:00 p.m.; Friday 4:00 p.m. to 11:00 p.m.; Saturday 4:00 p.m. to 12:00 a.m.; and Sunday 5:00 p.m. to 9:00 p.m.
* Not all Items are Available on Sunday
Quick Dining Options at the Holiday Inn and Suites Market Sweet Shop
Stop by the hotel's sweetshop for refreshing beverages, snacks and tasty meals that can be warmed up in your room's microwave, and a local favorite, pepperoni rolls. Their shop also sells WV Merchandise.
Comedy Zone
On most Friday and Saturday nights the Holiday Inn and Suites host the Comedy Zone at their hotel! Choose from a select menu of items for your enjoyment during the show by checking out their Comedy Zone Charleston Menu.
Room Service
Breakfast hours are as follows: Monday through Friday 6:00 a.m. to 10:00 a.m.; and Saturday and Sunday 7:00 a.m. to 11:00 a.m.
Dinner hours are as follows: Monday through Thursday 5:00 p.m. to 10:00 p.m.; Friday and Saturday 4:00 p.m. to 10:00 p.m.
No Sunday Evening Room Service
Thursday, September 8, 2016
7:00 PM: NFBWV BOARD OF DIRECTORS MEETING: This meeting is open to all convention attendees--Charlene Smyth, NFBWV President; Preston Boardroom/Fourth Floor
FRIDAY, September 9, 2016
9:00 AM - 10:00 AM: USING UBER AND LYFT: Come learn about another way to get around your community--Bre Brown, Coordinator; Centennial Salons C/D
10:00 - 11:00 AM: NOMINATING COMMITTEE MEETING: This is a closed meeting of all chapter board representatives-Keryl Rustin of the Eastern Panhandle Chapter, Chairperson; Preston Boardroom/Fourth Floor. Chapter representatives are Charles Powell of the Harrison County Chapter; Benn Dolin of the Huntington Area Chapter; Sheena Struble of the Kanawha Valley Chapter, and Anita Adkins of the Chapter at Large.
11:00 AM - Noon: RESOLUTIONS COMMITTEE MEETING: This is an open meeting and all are welcome and encouraged to attend--Ed McDonald, Chairman; Preston Boardroom/Fourth Floor. Members are Skylor Campbell, Sheri Koch, Karen McDonald, and Mary Ann Saunders.
12:00 PM - 1:00 PM: LUNCH-Mosa's Café and Grill: This lunch is available only for those who ordered a box lunch. You are welcome to stay and eat your boxed lunch at the café or take it with you.
1:30 - 4:30 PM: REGISTRATION; Presidential Suite 411
(Those who pre-registered at least 14-days in advance will have already paid the convention registration fee of $20.00 per person, which covers admission to all convention sessions including the Friday night reception. The convention banquet fee is $25.00 per person.) The onsite convention registration fee is $25.00 per person and the convention banquet fee is $30.00 per person.
2:00 - 4:00 PM: BRAILLE LITERACY DIVISION MEETING--Karen McDonald, President; Preston Boardroom/Fourth Floor
As a special treat, Karen has arranged for Roger Steinberg of Baum USA to demonstrate some low vision devices as well as the VarioUltra, a Braille display with 40 cells, and notetaking capability. Contact information for Roger is:
Roger Steinberg
Baum USA
Toll-free: (855) 620-7985, extension 407
Direct: (540) 412-3166
Email: RSteinberg at BaumUSA.com<mailto:RSteinberg at BaumUSA.com>
6:00 - 7:30 PM: RECEPTION-- Sponsored by all chapters; Centennial Salons C/D. This includes a tasty dinner of classic meat lasagna, garlic bread, house salad, apple cobbler, blackberry cobbler, and coffee, iced tea and water. Vegetarian option is available upon request if made at least two weeks in advance.
7:30 - 11:00 PM: MEMBERS AUCTION and SOCIAL TIME--Sheri Koch, Coordinator; Rick Richmond of the Members at Large Chapter and Jack Yahnke of the Sightless Workers' Guild, Auctioneers; Centennial Salons C/D
SATURDAY, September 10, 2016
8:00-8:45 AM: REGISTRATION (See NFBWV Treasurer Marcus Soulsby)
9:00 AM: GENERAL SESSION; Centennial Salons C/D
* CALL TO ORDER--Charlene Smyth, NFBWV President
* INVOCATION--Anita Adkins, Vice-President; Chapter at Large
* PLEDGE OF ALLEGIANCE--Keryl Rustin, President; Eastern Panhandle Chapter
* NFB PLEDGE--Skylor Campbell, Member; Harrison County Chapter
I pledge to participate actively in the effort of the National Federation of the Blind to achieve equality, opportunity, and security for the blind; to support the policies and programs of the Federation; and to abide by its constitution.
* ANNOUNCEMENTS AND CONVENTION ARRANGEMENTS
* ROLL CALL OF CHAPTERS--Charlene Smyth, NFBWV President
10:00 AM: NATIONAL REPORT--Carla McQuillan, National Federation of the Blind Board Member and President, National Federation of the Blind of Oregon
10:45 AM: PRESIDENT'S REPORT--Charlene Smyth, NFBWV President
11:10 AM: WEST VIRGINIA DIVISION OF REHABILITATION SERVICES UPDATE-Kevin L. Maynus, Program Specialist, Blind/VI Services, Sensory Specialty Programs; Charleston, West Virginia
11:30 AM: REPORT FROM THE AMERICAN FOUNDATION FOR THE BLIND TECH OF HUNTINGTON--Aaron Preece, National Technology Associate; and John Lilly, National Technology Associate; Huntington, West Virginia
11:50 AM: PAC PLAN--Marcus Soulsby, NFBWV PAC Plan Coordinator
11:58 AM: SPLIT THE POT-Skylor Campbell, Harrison County Chapter
* RECESS
12:00 - 2:00 PM: MEMBERS AT LARGE CHAPTER MEETING--Ed McDonald, President; Preston Boardroom/Fourth Floor
12:00 PM - 2:00 PM: LUNCH-Mosa's Café and Grill: This lunch is available only for those who ordered a box lunch. You are welcome to stay and eat your boxed lunch at the café or take it with you to any scheduled meetings.
2:00 PM: GENERAL SESSION; Centennial Salons C/D
2:05 PM: WEST VIRGINIA SCHOOL FOR THE BLIND UPDATE--Jamie Vitterio, Principal; and Anita Adkins, Teacher; Romney, West Virginia
2:25 PM: UPDATE ON SERVICES FOR THE BLIND, WV LIBRARY COMMISSION, AND NEWSLINE--Donna Calvert, Director of Special Services; Charleston, West Virginia
2:45 PM: DISASTER PREPAREDNESS-Lynn Williams, Sentinel Solutions; Charleston, West Virginia
3:15 PM: REFORMING REHABILITATION SERVICES FOR THE BLIND IN WEST VIRGINIA--Brad Hodges, President, Huntington Area Chapter of the NFBWV; Sheri Koch, CAC Chairperson and NFBWV Second Vice-President
3:40 PM: THE MASTER MINDS OF OUR MOVEMENT: A BRIEF HISTORY OF OUR NATIONAL PRESIDENTS--Marcus Soulsby, NFBWV Treasurer
4:00 PM: 2016 WEST VIRGINIA DEMOCRATIC STATE DELEGATE--Keryl Rustin, NFBWV Eastern Panhandle President
4:25 PM: SPLIT THE POT--Skylor Campbell, Harrison County Chapter
4:30 PM: RECESS
6:30 PM: BANQUET--Ed McDonald, Master of Ceremonies; Centennial Salons C/D
* INVOCATION--Patricia Walker, Huntington Area Chapter
* INTRODUCTION OF GUESTS--Ed McDonald, NFBWV First Vice-President
* RECOGNITION OF ROYAL COURT WINNER--Marcus Soulsby, NFBWV Treasurer
* FEDERATIONIST OF THE YEAR AWARD--Keryl Rustin, 2013 Recipient
* RICHARD L. PORTER AWARD--Sheri Koch; Second Vice-President; National Federation of the Blind of West Virginia
* KEYNOTE ADDRESS--Carla McQuillan, NFB National Board Member and President, National Federation of the Blind of Oregon
* SPLIT THE POT--Skylor Campbell, Harrison County Chapter
8:45-11:30 PM: SOCIAL TIME: Gather together for some social time and a cash bar of: domestic beers $4.25, imported beers $4.75, wine $5.00, mixed drinks $6.00, and sodas $2.00 along with house made potato chips and French onion dip.
SUNDAY, September 11, 2016
8:30 AM: GENERAL SESSION; Centennial Salons C/D
* CALL TO ORDER--Charlene Smyth, NFBWV President
* MEMORIAL SERVICE--Charlene Smyth, NFBWV President and Keryl Rustin, Eastern Panhandle Chapter
* PAC PLAN--Marcus Soulsby, NFBWV PAC Plan Coordinator
*RESOLUTIONS COMMITTEE REPORT--Ed McDonald, Chairperson
* AGENCY PARTNERSHIP COMMITTEE REPORT--Ed McDonald, Chairperson
* BRAILLE LITERACY DIVISION REPORT--Karen McDonald, President
* LEGISLATIVE COMMITTEE REPORT--Brad Hodges, Legislative Director
* BRIEF FINANCIAL SUMMARY--Marcus Soulsby, NFBWV Treasurer
* FINAL REMARKS--Carla McQuillan, National Representative and President, National federation of the Blind of Oregon
* ELECTION OF OFFICERS AND SWEARING IN OF OFFICERS
* OLD BUSINESS
* NEW BUSINESS
* FINAL ANNOUNCEMENTS AND CLOSING REMARKS
* SPLIT THE POT--Skylor Campbell, Harrison County Chapter
11:30 AM: ADJOURNMENT
This email and any files transmitted with it are intended solely for the individuals or entities originally addressed, and may contain confidential and privileged information protected by law. If you are not the intended recipient, any dissemination, distribution, copying, or action taken in relation to the contents of this email is prohibited and may be unlawful. If you have received this email in error, please notify the sender immediately and permanently delete the original and any copy or printout.
-------------- next part --------------
A non-text attachment was scrubbed...
Name: 2016 NFBWV Convention Agenda.doc
Type: application/msword
Size: 95744 bytes
Desc: 2016 NFBWV Convention Agenda.doc
URL: <http://nfbnet.org/pipermail/nfbwv-talk_nfbnet.org/attachments/20160825/e2cdf3be/attachment.doc>
More information about the NFBWV-Talk
mailing list