[Nfbwv-talk] 2016 NFBWV Convention Memo

Wed Jun 8 13:10:28 UTC 2016

Greetings Fellow Federationists,

I am attaching and placing below a memo to hopefully provide you with all of the information you will need to register for and get ready for the 2016 state convention of the National Federation of the Blind of West Virginia.

I would like to encourage everyone to utilize our online convention registration process that Treasurer Marcus Soulsby has made possible for us.

Please feel free to contact me if you have any questions.

Charlene

CONVENTION MEMORANDUM

NATIONAL FEDERATION OF THE BLIND

OF WEST VIRGINIA

September 8-11, 2016

Holiday Inn and Suites Charleston West
400 Second Avenue
South Charleston, WV  25303

President, NFB of West Virginia: Charlene Smyth
401 East Olive Street
Apartment 1-A
Bridgeport, WV 26330
Phone: (304) 841-1111
E-Mail:  president at nfbwv.org

            Come one, come all to help us celebrate the sixty-third annual convention of the National Federation of the Blind of West Virginia (NFBWV) on September 8, 9, 10, and 11, 2016 at the Holiday Inn and Suites Charleston West located in South Charleston, West Virginia.

            CONVENTION REGISTRATION: Please pre-register for convention online by going to our webpage at

www.nfbwv.org<http://www.nfbwv.org>

or by copying and pasting the following link into your web browser:

http://www.nfbwv.org/Convention2016.html

            If you cannot pre-register for the convention and banquet online, your check should be made payable to NFBWV and mailed to Treasurer Marcus Soulsby, 5309 Venable Avenue, Charleston, WV  25304.  Phone: (304) 206-4044; E-mail: msoulsby at nfbwv.org.

            Please be aware that onsite convention registration and banquet fee transactions are now $25 and $30 respectively.  For registrations submitted at least 14 days prior to the convention date, the costs for registration and banquet will now be $20 and $25 respectively.

            BOXED LUNCHES:  The hotel's restaurant is not open for lunch.  We have made arrangements for you to order a boxed lunch as part of your pre-registration process.  All boxed lunches are $14 per day.  Your choice of selections are:  Chicken Salad Croissant, Chicken Salad (on a bed of lettuce), Chicken Caesar Wrap, Tuna Salad Croissant, Tuna Salad (on a bed of lettuce) or a Vegetable Wrap.  All boxed lunches include potato chips, a cookie, and your choice of iced tea, lemonade or ice water.

            HOTEL: Hotel guest room rates are $99 per night for up to four persons per room.  The cutoff date for guaranteeing a room at these reduced rates is August 18, 2016.  Reservations must be made directly with the Holiday Inn and Suites Charleston West by calling (304) 744-4641.  In order to get the reduced room rates, you must let the hotel know you will be attending the convention of the National Federation of the Blind of West Virginia.

            Reservations must be guaranteed with a credit card or by submitting pre-payment with tax for one night's lodging.  When registering at the hotel, you must submit a credit card to cover the cost of any incidentals that might be billed to your room such as phone calls, room service, etc.

            If you wish to cancel your room, you must do so no later than 3:00 p.m. on your arrival date.  If you fail to cancel as required, you will be charged one night's lodging.

            INCIDENTALS:  This hotel has the ability to order movies via your room's television remote control.  If you want to make sure you do not inadvertently activate this service and thereby incurring extra charges to your bill, ask that the check-in desk "turn off all incidentals" when you check in to the hotel.  By doing this, you will also not be able to have other things charged to your room such as room service, etc.

            If reservations are made by a chapter rather than by an individual, chapters can use their FEIN number to be exempt from some taxes.  Chapters must present some type of official documentation such as a chapter check in order to receive such exemption.

            Please note that the official check in time is not until 3:00 p.m.; however, if your room happens to be clean and ready before that time, the hotel may allow you to check into your room.

            Check out time on Sunday, September 11, is 12:00 noon.

            All rooms include A Mini-fridge, Microwave, Coffee maker, Flat screen Hi-definition 32-inch television, Premium cable service, Hair dryer, Iron & ironing board, and Free wi-fi service.  Free ground-level Parking is also provided.  There are no charges for local phone calls.

            BREAKFAST:  All overnight guests will receive a coupon for a complimentary hot breakfast buffet for each night of their lodging.

            This year, NFBWV convention registration will take place in the Presidential Suite.  This room number will be provided to you closer to convention time.

            There is a wonderful courtyard where dog guides and pets can relieve themselves.  It has its own special disposal station.

            The hotel has a state-of-the-art indoor pool facility.

            The hotel's Mosa Café and Grill offers tasty meals and excellent service.  Restaurant hours will be posted in the agenda.

            DOOR PRIZES: Door prizes can be left at the Presidential Suite when you pick up your registration packet.  The Door Prize Committee requests that door prizes not be wrapped, but that each door prize be accompanied by a brown paper bag.

            MEMBERSHIP AUCTION: Every member is requested to obtain at least one new item or homemade food item for the auction which will take place on the evening of Friday, September 9.  Please leave your auction items at the Presidential Suite when you pick up your registration packet.  Auction items should be attractive with broad-based appeal.  If you are able to obtain nice but smaller items which might not be suitable for the auction, they may be placed together in baskets which will be raffled throughout the convention.  When you have obtained an item, please prepare a brief written description of the item, along with the name of its contributor and its approximate value.  Such information should be sent by E-mail to Sheri Koch, Membership Auction Chairperson, at Kanawha at nfbwv.org.  The auction is a fund-raiser in which every member can participate and thus help in a very valuable way to support our many ongoing projects and initiatives.

            RECEPTION: All chapters are joining together to provide you with a tasty dinner of classic meat lasagna, garlic bread, house salad, apple cobbler, blackberry cobbler, and coffee, iced tea and water.  Vegetarian option is available upon request if made at least two weeks in advance.

            SATURDAY NIGHT: After a banquet of balsamic glazed chicken, roasted red skinned potatoes, vegetable medley, house salad, freshly baked rolls with butter, lemon cake, chocolate cake, and coffee, iced tea, and water; gather together for some social time and a cash bar of:  domestic beers $4.25, imported beers $4.75, wine $5.00, mixed drinks $6.00, and sodas $2.00 along with house made potato chips and French onion dip.

            NAME TAGS: Each chapter should forward to Joe Regnier of the Registration Committee the names of those persons who will be attending the convention so that name tags can be completed in advance.  Also, please indicate whether each individual is a voting or non-voting member, whether he/she prefers to read standard print, large print, or Braille as well as whether he/she plans on attending the reception and/or the banquet.  This information should be submitted to Joe at captainjoe999 at aol.com<mailto:captainjoe999 at aol.com> or via phone at 304-410-718-9568.  Joe requests that you leave a voice mail message if he is not available to answer the phone at the time of your call.  Please include President Smyth with this information at president at nfbwv.org<mailto:president at nfbwv.org> or via phone at (304) 841-1111 so she can keep the hotel updated.

            BRAILLE LITERACY DIVISION: President Karen McDonald will communicate with all division members regarding plans for this year's meeting.

            RESOLUTIONS: If you have issues or concerns which you believe ought to be considered by the Resolutions Committee, please submit them to Chairperson Ed McDonald, 151 South Mineral Street, Keyser, WV  26726.  PHONE:  (304) 788-0129; E-MAIL:  atlarge at nfbwv.org.  Submissions should be sent to Ed no later than August 8, 2016.  Anything submitted after this date will not be considered until next year's convention.  The Resolutions Committee will prepare all resolutions by September 1, 2016 with a copy submitted to the NFBWV president at that time.

            AWARDS: Nominations for The Jacobus tenBroek Federationist of the Year award should be submitted to Keryl Rustin at krnfbmbwv at gmail.com<mailto:krnfbmbwv at gmail.com> or (304) 260-6326.  Submissions should be sent no later than August 8, 2016.  Names received after this date will not be considered.  Keryl will share all nominations with the members of her committee, Karen McDonald and Sheena Struble.

            If you have nominations for other awards and honors, please submit them to the chairperson of the Awards and Honors Committee, Sheri Koch, 833 Chappell Road, Charleston, WV  25304.  PHONE:  (304) 993-5103; E-MAIL:  Kanawha at nfbwv.org.  Nominations received after August 8, 2016, will not be considered.

            SCHOLARSHIPS: Future Federation leaders can be discovered and nurtured through the NFBWV scholarship program.  If you or anyone you know would like a scholarship application or additional information about the program, please contact committee chairperson, Mary Ann Saunders, 101 Eighth Avenue, Apartment 511, Huntington, WV  25701. PHONE:  304-697-1434; CELL:  304-360-1482; or E-MAIL:  marysaunders at frontier.com<mailto:marysaunders at frontier.com>.  The application form can also be downloaded from our website at www.nfbwv.org<http://www.nfbwv.org>.

            Meanwhile, if you have any questions or need to forward information to me, please do so by using the contact information provided at the beginning of this memo.

            We hope that all of you are able to attend this year's convention to let your Federation spirit show.  We look forward to meeting and visiting with you.

This email and any files transmitted with it are intended solely for the individuals or entities originally addressed, and may contain confidential and privileged information protected by law. If you are not the intended recipient, any dissemination, distribution, copying, or action taken in relation to the contents of this email is prohibited and may be unlawful. If you have received this email in error, please notify the sender immediately and permanently delete the original and any copy or printout.
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