[NJTechDiv] Fw: My Lesson on the Notes App

Sat Jun 12 22:46:15 UTC 2021

Hey friends
Lori sent me this document she wrote and went through the proper protocol 
and I am posting it here for your reference
She will answer any questions on this on our call during round the phone
woo hoo

From: Lori Falk
Sent: Saturday, June 12, 2021 3:37 PM
To: 'jane degenshein'
Subject: My Lesson on the Notes App

Hi Janie,

Hoping all is well with you.

I recently updated a Lesson for the Apple Notes App.

I was not sure if this could be of benefit to other NFBNJ Tech members or if 
I could/should post it to the listserv.

Hence, my email and the information pasted below.

FYI, you should be able to navigate by headings through it.

Lori

iPhone Notes App Lesson
Last updated IOS 14x May 2021

This lesson covers much more than the notes app as many skills are needed 
regarding use of the virtual keyboard, typing, editing and use of the rotor 
to accomplish the tasks.

Hadley Technology  iPhone & iPad Writing Series  workshop Videos to review:

iPhone/iPad VoiceOver Typing

iPhone/iPad Voice Over Notes App

iPhone/iPad VoiceOver Selecting, copying and pasting text

iPhone/iPad VoiceOver Dictation

Here is the link to the Hadley writing workshop series and the link to the 
main Hadley page to select the technology category as well.

Please note Hadley now requires you to set up an account to gain access to 
the full length of videos.

Link to the Hadley writing series for voiceover

https://hadley.edu/workshops/writing-series

link to the Hadley  main workshop page.

https://hadley.edu/learn

Notes App:

The notes app continues to be enhanced with each iOS upgrade. These new 
features make it more powerful along with getting closer and closer to a 
word processing app. Examples are insertion of tables, sketches, photos, 
taking a picture of a document and marking it up/signing it. You can pick 
different font styles/colors, handwriting tools, check lists, grid lines and 
you can attach files(photos, pdf’s, scanned documents) as well. I have saved 
a voice mail message into a note.  You can save a picture into a note.  If 
the note is within your iCloud account, you can give permission to others to 
collaborate directly on that note with you.  You may choose to share all the 
notes within a folder by providing access at the folder level.

This lesson does not go into detail on any specific feature within a note.

It is recommended to read the notes chapter in the user’s manual for the 
iPhone for additional information on features. The manual can be found in 
the Books app or searching support.apple.com

A homescreen shortcut may also have been placed on your device by the school 
which will take you directly to the online User Manual via a Safari link. 
You may want to contact the Apple Accessibility phone number at 
1-877-204-3930 for additional information/assistance.

Here is the link to the iPhone IOS 14.x Users Manual –

https://support.apple.com/guide/iphone/welcome/ios

Although this lesson is written from the iPhone perspective, please also 
find the link to the online iPAD Users manual.

https://support.apple.com/guide/ipad/welcome/ipados

You can store notes on your phone in the notes folder or in your iCloud 
account in the notes folder. If your email provider allows a notes folder, 
you may also store notes there as well. You may  create new 
folders/sub-folders  within these accounts.  You need to be on the Folders 
screen and find the New Folder button near the bottom right hand corner to 
create a new folder within your iCloud account or on your device/iPhone.

You can move folders, rename them, drag them onto another folder creating a 
subfolder and you can delete an entire folder.

Notes can be very confusing. This is partially due to the word notes for the 
app and then multiple notes folders created within multiple accounts. It is 
highly recommended to listen to the title heading of the screen and the name 
of the back button to help determine the location you are really in with in 
the hierarchy of the notes app, notes folders, notes lists.  There is a 
similarity of the notes app to the contacts. When you are in contacts you 
have a list of contacts and when you double tap on a contact you are viewing 
the contact summary screen and then you have to go into edit mode to get the 
contact details screen. This is very similar with Notes. When you are in a 
Notes folder and have the list of notes, you double tap the note you want to 
open and you are in a Notes summary screen that you can flick through and 
listen to the full note as well as some options down at the bottom. You need 
to double tap somewhere in the body of the note in order to open the note in 
edit mode and the virtual keyboard will also then pop up. Once you are done 
creating/editing your note, you need to hit the done button. When you hit 
the done button, you are brought back to the notes summary screen. Once 
again you have an opportunity to flick through the screen and hear the whole 
note along with some additional options at the bottom of the screen. You 
need to hit the back button in order to get to the folder with the list of 
notes. Understanding the hierarchy levels and whether you are in the note 
summary screen or the note detail editing screen will greatly assist you 
while working with in the notes app.

Once you have created at least one note, you will have a Notes list similar 
to the same view as contacts, text messaging list, email list. The notes or 
sorted and ascending order based on The revised date. You can change this 
option for this folder by double tapping the folder actions button near the 
top left of the screen and then select sort by default button.  Choose 
Oldest to Newest, Newest to Oldest, Title, Date Created, Date 
Edited(Default)

You can change the overall default notes list view by going to 
Settings/Notes.

There is a   button between the folder back button and the heading at the 
top of the screen.  This is the folder Actions menu button.

You can then choose to View as Gallery, Share folder, Select notes, Sort 
Notes, Add folder, Move folder, Rename or  View attachments.

You will not see the Share folder option when the folder is NOT within 
iCloud.

While the focus is on an individual note in the list, there are several one 
finger up/down actions.  They are Activate(default), drag item, send a copy, 
share note, move note, delete note, Add pin note.

Again, not all options may be available depending on where the note is 
stored.  Also, the flick up/down actions may differ from the note action 
menu button found within the note once opened.  Once I opened the same note, 
the menu displayed the note title, close, scan, pin, lock note, delete, 
share note, send a copy, find in note, move note, lines & grids.

The Pinned action initially creates a heading called pinned and places that 
note below that heading at the top of your list. You can pin as many notes 
as you want and this moves the note  up under the heading called pinned. 
This seems to be a way of overriding the sort order  in which notes appear 
in the notes list for this folder.

Another interesting action item is the ability to lock a note with a 
code/face id/touch id.  Be very careful: The lock code is /may not be the 
same as your passcode to your device – You must not forget the code.

Take notice of the terminology of ‘send a copy’ versus ‘share note’.  We are 
used to the word share to mean the use of the share sheet options coming up. 
Share in this case refers to the ability to invite others to either view or 
collaborate directly on your note/folders contents depending on how you 
decide the privileges.

The  send a copy will bring up the familiar share sheet options to share a 
copy of the note.

You can use the search field to find and identify a note. Refer to the Users 
manual for additional specifics on the different ways and what is searchable 
in the notes list and within the note itself.

When you create a new note the very first line becomes the title of your 
note in the notes list. It is recommended to make the first line a 
meaningful title.

Typing modes and the virtual keyboard –

There are three typing modes within VoiceOver :

Standard typing mode

You touch and hear the key and then you single finger double tap in order 
for you to have the key entered into the field.

Touch typing mode

You explore the keyboard hearing the letter and then raise your finger and 
the letter is entered into the field.

Direct touch typing mode

The key you touch, goes right into the edit field.

Helpful hints regarding the virtual keyboard:

Touch the shift key and then use the quadruple  single finger tap to 
activate the caps lock or swipe your finger up from the bottom invoking the 
action menu and listen to hear caps lock and then single finger double tap 
to activate caps lock.

In iOS 11 for the iPad – you can use the single finger swipe up invoking the 
action menu along the top row of letters to temporarily get to the numbers 
for that key. The example is typing an address where you need a number but 
the remainder is letters. This saves you from having to swap out the 
keyboards.

You can  review the keyboard settings by going into 
settings/general/keyboard.

Take note of the slide to type option.  If this is on and you  use touch 
typing style, you will be utilizing the feature called quick path/slide to 
type.  It tries to predict the word just by you sliding your finger near the 
letters.  When this feature came out, you either practiced and love it or 
you turn it off.

You can review the voice over typing style settings by going into 
setting/accessibility/voice over/typing style.

The rotor:

The rotor gives you the ability to navigate and take actions quickly and 
easily.

The options which you rotor through will change dynamically based on the app 
you are in and The position of your insertion point. Additionally, some 
rotor items do not appear at all since you do not have them selected in your 
rotor options within Settings.

You will want to add the ‘Text Selection’ item to your Rotor Options.

Go to settings/Accessibility/voiceover and Flick to the rotor options 
button.

Another way to get there faster is to use Siri and say open VoiceOver 
settings. Then flick to the right until you hear the rotor button and double 
tap rotor. This will open up the rotor settings screen.

Use the rotor character, word and line options to move your insertion point 
to where you want to be in the text.

Use the text selection rotor option to identify text that you further want 
to use the edit rotor option to cut, copy or paste.

Navigating and adding text:

Hints –

Be very aware of your insertion point.

Use the rotor character, words, and line actions to navigate to position 
your insertion point exactly where you want to edit.

When you flick your finger straight down, you will be moving one character 
or one word or one line to the right. You will be at the end of the 
character or at the end of the word or at the end of the line.

When you flick your finger up, you will be at the beginning of the character 
or the word or the line.

Think of the delete key as the equivalent to the backspace key on a full 
keyboard. This key deletes one character to the left. know you can double 
tap and hold down the delete key to delete multiple characters all at one 
time. You need to be very careful with this as it is hard to gauge how much 
you are actually deleting. This can be a quick way to delete back to the 
beginning.

When the focus is with in the app (not on the virtual keyboard), you can 
single finger double tap to move the insertion point to the beginning of the 
text and again single finger double tap to jump to the end of the text. This 
is a helpful shortcut especially when you feel you have lost focus and don’t 
know where you are. Helps you to have a starting or ending position to again 
navigate.

When invoking text selection from the rotor(in order to perform a 
cut/copy/paste activity), you will first want to position your insertion 
point at the beginning of the character, word or line you want to be 
included in the selection.

If using dictation as your mode of text entry, you can and should dictate 
punctuation.

You can use any combination of dictation, typing,rotor navigation and 
editing to accomplish your task. You will develop your own style.

These fundamental skills are very important.

You can use the skills in any edit field. This does not just apply to the 
Notes app.

Practice, practice, practice!

Text Selection and Edit(Cut/Copy/Paste):

Place your insertion focus point at the beginning of the text you want to be 
included in the selection.

Turn the rotor to Text Selection.

Use your finger swiping up or down to select the selection mode of 
character, words, lines etc. then swipe to the right to begin selecting your 
text. Keep swiping right until you have finished selecting your text. If you 
need to unselect text, you need to swipe to the left. Once you have 
completed selecting your text, you now need to rotor to the edit feature. 
You need to decide what you are going to do with this text. Are you going to 
copy or cut? Cutting deletes the text from your note. Copying leaves the 
text in your note and places a copy to the invisible clipboard. Once your 
rotor to the edit feature, use one finger swiping up or down to get to the 
cut or copy item. You need to double tap your selection. If you decide to 
pick the copy feature, you must then determine where do you want to paste 
this copied text. You can paste the text into the existing note somewhere 
else or copy it to another app such as text messaging or email. Once you 
have determined where you will be copying the text to you need to have 
positioned your insertion point exactly where you want to paste the text. 
Then, rotor to the edit feature and swipe your finger up or down until you 
hear the paste item. You need to double tap the paste item. This will paste 
the copied text from the clipboard into the spot you have placed your 
insertion focus point.

The Hadley I focus videos do a very good job of describing editing text and 
being able to select, cut copy and paste text.

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