[nobe-l] Question about PowerPoint

Tony Stockman t.stockman at btinternet.com
Tue Aug 14 14:25:40 UTC 2012


Just a couple of things on this:

It is in fact very quick and easy to put together text-based slides, as is
probably clear from the videos Denise has helpfully pointed us too.
Essentially you just tab between the title and main body components of the
slide and type text. 

Also, certainly for Jaws, and possibly Windoe-eyes for all I know, it is
possible to get it to speak speaker's notes on slides. Having entered the
text of the speakers notes, either during slide show mode or normal view,
simply press control-shift-n to hear speaker's notes. This, and other
interesting options such as adding visuals, using animation effects etc. Are
covered in a helpful tutorial for Jaws users at

The most useful thing I could find in a quick search for Window-eyes
Powerpoint support was a list of the keystrokes for use in Powerpoint 2010,
which I have copied below my signature. , but I am sure there will be more
detailed documentation either on the web, or in Window-eyes' own very good
help system, under applications.

I would be interested in other approaches people use to prompt themselves
about speaker's notes when giving a powerpoint presentation, especially due
to the falling but still relatively expensive nature of Braille displays,
i.e. have people tried Bluetooth earphones or other solutions?

Best to all,

Tony Stockman (London UK)

Window-Eyes Commands for PowerPoint 2010

When you initially launch PowerPoint, you will commonly be presented with
four different panes: the Slide pane, Task pane, Notes pane, and Thumbnails
pane. The Slide pane is where you can edit the contents of a given slide.
Pressing the TAB key will move you between the slide objects, and announce
the object type (such as "title place holder"), the text content (if any
content exists), and object details (such as size, placement, etc.

After you're done editing an object, you can press ESCAPE to exit the edit
mode, and re-select the object. The contents of the Task pane will differ
depending on the situation, and may contain one of several topics, including
Getting Started, Help, Search Results, Clip Art, Research, Clipboard, New
Presentation, Template Help, Shared Workspace, Document Updates, Slide
Layout, Slide Design, Slide Design-color schemes, Slide Design-Animation
Schemes, Custom Animation, and Slide Transition. The Notes pane allows you
to enter notes regarding the selected slide (notes are not visible to the
audience during a slide show presentation). The Thumbnails pane can be used
to navigate through the individual slides of a presentation. The F6 key is
used to rotor between all open panes.

Window-Eyes Commands for PowerPoint 2010

Page Navigation (Ins-tab)
Alt-H = Lists all hyperlinks contained in the specified area.
Alt-J = Lists all objects contained in the specified area.
Alt-M = Lists all comments contained in the specified area.
Alt-D = Lists all slides in the current presentation.

Ins-E = Element properties.  

Ctrl-Shift-T = Reads Title bar
Ctrl-Shift-M = Reads highlighted text
Ctrl-Shift-S = Speak summary
Ctrl-Shift-R = Read to end

Microsoft PowerPoint Commands

Ctrl-N = New presentation.  Opens a new presentation.
Ctrl-O = Opens presentation.  Opens a saved presentation.
Ctrl-P = Print. Prints presentation.
Ctrl-S = Save.  Saves current presentation.
Ctrl-W = Close.  Closes current presentation.
Ctrl-Z = Undo.  Undoes last move.
Ctrl-Y = Repeat.  Repeats last move.
Ctrl-D = Open font dialog box.
Ctrl-F = Open find dialog box.
Ctrl-K = Insert hyperlink.
Ctrl-C = Copy.  Copies selected item.
Ctrl-X = Cut.  Cuts selected item.
Ctrl-V = Paste.  Pastes selected item.
Ctrl-B = Bold.  Bolds selected text.
Ctrl-I = Italics.  Italicizes selected text.
Ctrl-U = Underline.  Underlines selected text.
Ctrl-L = Align left.  Aligns objects to the left.
Ctrl-E = Align center.  Aligns objects to the center.
Ctrl-R = Align right.  Aligns objects to the right.
Ctrl-J = Justify.  Aligns text to justify.
Ctrl-A = Select all.  
Ctrl-H = Replace.
Ctrl-Equal sign = Subscript.
Ctrl-Plus = Superscript.
Ctrl-F1 = Hides/reveals the ribbon.
Ctrl-F2 = Opens print preview.
Ctrl-F4 = Closes document.
Ctrl-F5 = Restores presentation window.
Ctrl-F9 = Minimized presentation window.
Ctrl-F12 = Opens saved presentation.
Ctrl-Shift-Greater than sign  = Increase font size.
Ctrl-Shift-Less than sign = Decrease font size.
F6 = Moves between panes.
F7 = Spelling.

Quick Access Keys (These are the default settings for Microsoft PowerPoint.
There are more icons available, and they can be arranged in any order.  The
order that they are in the Access bar will correspond with Alt-1, Alt-2,
Alt3, etc.)
Alt-1 = Save
Alt-2 = Undo
Alt-3 = Redo

To access the ribbon:
Alt-F = File tab
Alt-H = Home tab
Alt-N = Insert tab
Alt-D = Design tab
Alt-K = Transitions tab
Alt-A = Animations tab
Alt-S = Slide Show tab
Alt-R = Review tab
Alt-W = View tab

File Tab
Alt-F, then S = Save.
Alt-F, then A = Save as.
Alt-F, then O = Open.
Alt-F, then C = Close.
Alt-F, then I = Info.
Alt-F, then R = Recent.
Alt-F, then N = New.
Alt-F, then P = Print.
Alt-F, then D = Save and send.
Alt-F, then H = Help.
Alt-F, then T = Options.
Alt-F, then X = Exit.

Home Tab
Alt-H, then V = Paste.
Alt-H, then X = Cut.
Alt-H, then C = Copy.
Alt-H, then F, then P = Format painter.
Alt-H, then F, then O = Clipboard.
Alt-H, then I = New slide.
Alt-H, then L = Layout.
Alt-H, then Q = Reset.
Alt-H, then T = Section.
Alt-H, then F, then F = Font.
Alt-H, then F, then S = Font size.
Alt-H, then F, then G = Increase font size.
Alt-H, then F, then K = Decrease font size.
Alt-H, then E = Erase.
Alt-H, then 1 = Bold.
Alt-H, then 2 = Italics.
Alt-H, then 3 = Underline.
Alt-H, then 4 = Strikethrough.
Alt-H, then 5 = Text shadow.
Alt-H, then 6 = Character spacing.
Alt-H, then 7 = Change case.
Alt-H, then F, then C = Font color.
Alt-H, then F, then N = Font dialog box.
Alt-H, then U = Bulleted list.
Alt-H, then N = Numbered list.
Alt-H, then A, then O = Decrease list level.
Alt-H, then A, then I = Increase list level.
Alt-H, then K = Line spacing.
Alt-H, then A, then L = Align text left.
Alt-H, then A, then C = Align text center.
Alt-H, then A, then R = Align text right.
Alt-H, then A, then J = Justify.
Alt-H, then J = Columns.
Alt-H, then A, then X = Text direction.
Alt-H, then A, then T = Align text.
Alt-H, then M = Convert to SmartArt.
Alt-H, then P, then G = Paragraph dialog box.
Alt-H, then S, then H = Shapes.
Alt-H, then G = Arrange.
Alt-H, then S, then S = Quick styles.
Alt-H, then S, then F = Shape fill.
Alt-H, then S, then O = Shape outline.
Alt-H, then S, then E = Shape effects.
Alt-H, then O = Drawing dialog box.
Alt-H, then F, then D = Find.
Alt-H, then R = Replace.
Alt-H, then S, then L = Select.

Insert Tab
Alt-N, then T = Table.
Alt-N, then P = Picture.
Alt-N, then F = Clip art.
Alt-N, then S, then C = Screenshot.
Alt-N, then A = Photo album.
Alt-N, then S, then H = Shapes.
Alt-N, then M = SmartArt.
Alt-N, then C = Chart.
Alt-N, then I = Hyperlink.
Alt-N, then K = Action.
Alt-N, then X = Text box.
Alt-N, then H = Header and footer.
Alt-N, then W = WordArt.
Alt-N, then D = Date and time.
Alt-N, then S, then N = Slide number.
Alt-N, then J = Object.
Alt-N, then E = Equation.
Alt-N, then U = Symbol.
Alt-N, then V = Video.
Alt-N, then O = Audio.

Design Tab
Alt-D, then S = Page setup.
Alt-D, then O = Slide orientation.
Alt-D, then H = Themes.
Alt-D, then T, then C = Colors.
Alt-D, then T, then F = Fonts.
Alt-D, then T, then E = Effects.
Alt-D, then B = Background styles.
Alt-D, then M = Hide background graphics.
Alt-D, then G = Background dialog.

Transitions Tab
Alt-K, then P = Preview.
Alt-K, then T = Transition to this slide.
Alt-K, then O = Effect options.
Alt-K, then U = Sound.
Alt-K, then E = Duration.
Alt-K, then L = Apply to All.
Alt-K, then M = On mouse click.
Alt-K, then F = After.
Alt-K, then I = After, edit box.

Animations Tab
Alt-A, then P = Preview.
Alt-A, then S = Animations.
Alt-A, then O = Effect options.
Alt-A, then M = Animation dialog box.
Alt-A, then A, then A = Add animation.
Alt-A, then C = Animation pane.
Alt-A, then A, then T = Trigger.
Alt-A, then A, then P = Animation painter.
Alt-A, then T = Start.
Alt-A, then D, then U = Duration. 
Alt-A, then D, then E = Delay.
Alt-A, then E = Move earlier.
Alt-A, then L = Move later.

Slide Show Tab
Alt-S, then B = From beginning.
Alt-S, then C = From current slide.
Alt-S, then D = Broadcast slide show.
Alt-S, then M = Custom slide show.
Alt-S, then S = Set up slide show.
Alt-S, then H = Hide slide.
Alt-S, then T = Rehearse timings.
Alt-S, then N = Record slide show.
Alt-S, then P = Play narrations.
Alt-S, then U = Use timings.
Alt-S, then W = Show media controls.
Alt-S, then R = Resolution.
Alt-S, then O = Show on.
Alt-S, then V = Use presenter view.

Review Tab
Alt-R, then S = Spelling.
Alt-R, then R = Research.
Alt-R, then E = Thesaurus.
Alt-R, then L = Translate.
Alt-R, then U = Language.
Alt-R, then M = Show markup.
Alt-R, then C = New comment.
Alt-R, then T = Edit comment.
Alt-R, then D = Delete comment.
Alt-R, then V = Previous comment.
Alt-R, then N = Next comment.
Alt-R, then G = Compare.
Alt-R, then A = Accept.
Alt-R, then J = Reject.
Alt-R, then F = Previous.
Alt-R, then H = Next.
Alt-R, then I = Reviewing pane.
Alt-R, then W = End review.

View Tab
Alt-W, then L = Normal.
Alt-W, then I = Slide sorter.
Alt-W, then T = Notes pane.
Alt-W, then D = Reading view.
Alt-W, then M = Slide master.
Alt-W, then H = Handout master.
Alt-W, then K = Notes master.
Alt-W, then R = Ruler.
Alt-W, then G = Gridlines.
Alt-W, then S = Guides.
Alt-W, then X = Show dialog box.
Alt-W, then Q = Zoom.
Alt-W, then F = Fit to window.
Alt-W, then C = Color.
Alt-W, then O = Grayscale.
Alt-W, then B = Black and white.
Alt-W, then N = New window.
Alt-W, then A = Arrange all.
Alt-W, then E = Cascade.
Alt-W, then V = Move split.
Alt-W, then W = Switch windows.
Alt-W, then P, then M = Macros.

-----Original Message-----
From: nobe-l-bounces at nfbnet.org [mailto:nobe-l-bounces at nfbnet.org] On Behalf
Of Dr. Denise M Robinson
Sent: 13 August 2012 15:20
To: National Organization of Blind Educators Mailing List
Subject: Re: [nobe-l] Question about PowerPoint

A blind person can do powerpoint all by themselves....to a very
sophisticated end Here is a video to watch of one of mt students...listen

Here is also a beginner lesson: http://www.youtube.com/watch?v=-Zyj4OGUm78


On Mon, Aug 13, 2012 at 4:33 AM, Kathy McGillivray <kjm at usfamily.net> wrote:

> Kathy,
> You're not as behind in this whole thing as you may think. While I'm 
> not a WindowEyes user, I can tell you what I do with PowerPoint. I 
> generally create the slides in Word and then have a reader or 
> assistant turn them into the PowerPoint with the pictures, etc. I'm 
> quite aware that blind people do this themselves, but one of the main 
> points of PowerPoint is its visual appeal. So it makes a lot of sense 
> to have someone who will be taking it in that way doing the final touches
on it.
> If other folks have great ideas for doing PowerPoint with screen 
> readers, it would be great to know. I know it's possible and doable, 
> but it's a question of efficiency and how the final product looks.
> I do use PowerPoint when I speak and teach, but I don't always run to 
> it as my first choice.
> Kathy McGillivray
> ----- Original Message ----- From: "Kathy Nimmer" < 
> goldendolphin17 at hotmail.com>
> To: <nobe-l at nfbnet.org>
> Sent: Monday, August 13, 2012 6:19 AM
> Subject: [nobe-l] Question about PowerPoint
>  Okay, I live in the Stone Age I guess with technology. I've so far
>> avoided using PowerPoint personally or professionally, but I need to 
>> change that. I am a Window Eyes user. Any general tips about PP 
>> usage, like how to forward from frame to frame, or any tips about 
>> where to go for the best crash course on Window Eyes and PP on the web?
>> ______________________________**_________________
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Denise M. Robinson, TVI, Ph.D.
CEO, TechVision, LLC
Specialist in Technology/Training/Teaching for blind/low vision

Website with hundreds of informational articles & lessons on PC, Office
products, Mac, iPad/iTools and more, all done with
keystrokes: www.yourtechvision.com

"The person who says it cannot be done, shouldn't interrupt the one who is
doing it." --Chinese Proverb

Computers are incredibly fast, accurate, and stupid: humans are incredibly
slow, inaccurate and brilliant; together they are powerful beyond
--Albert Einstein

It's kind of fun to do the impossible.
--Walt Disney
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