[Oabs] Recap from tonight's meeting.

[Elif Emir]

I can take care of the food table


2014-10-18 11:55 GMT-04:00, Macy McClain via Oabs <oabs at nfbnet.org>:
> Hi Kaiti,
> I will be getting to the hotel on October 30. I can help selling raffle
> tickets, as well as be a marshall.
> I do have a question regarding paying dues. I don't always carry cash on me,
> but is there any way I can send that via PayPal? If not, not a problem—I
> will withdraw some from my ATM prior to coming to the convention.
> Thanks!
> Macy
>
> Sent from my iPhone
>
>> On Oct 18, 2014, at 1:13 AM, Kaiti Shelton via Oabs <oabs at nfbnet.org>
>> wrote:
>>
>> Sorry for all the errors; my JAWS decided to give out and be
>> uncooperative.
>>
>> An additional note: If you will be able and willing to help set up for
>> the seminar, which will involve helping to carry the pizzas and other
>> items to the room, helping me set up the ballot system on the tables,
>> acting as a caller to help direct students towards our meeting place,
>> please let me know that information as well.  Aleeha cannot as she
>> will need to run the stream till the end of general session, and Emily
>> will be kept busy taking dues once we establish that as a set amount,
>> so she might not be able to stand outside of the door or in the
>> doorway to listen for late-comers.  It would also be really helpful to
>> have someone by the food table to explain the layout; I considered
>> making braille labels, but if the pizzas are greasy that could be kind
>> of gross, and it's easier to say, "Peperoni, cheese, Hawaiian, and
>> buffalo chicken," for example.  Throw in a little bit about how
>> cookies, pop, and napkins are at the end of the table (and I will
>> figure out a system for the pops too so people can independently tell
>> them apart if that's what we end up getting), and you're done.  We
>> want to show that we're organized, friendly, and excited about what
>> we're doing.
>>
>>> On 10/18/14, Kaiti Shelton <kaiti.shelton at gmail.com> wrote:
>>> Hi all,
>>>
>>> Though formal minutes were not taken for tonight's conference call, I
>>> wanted to make sure everyone had access to an account of what we
>>> discussed.  Please read on for details about how we are going to
>>> prepare for convention, reminders, and more.
>>>
>>> Old business was brief; we just approved what we discussed in
>>> September.  Everyone at the last meeting was present again tonight.
>>> New business mainly consisted of organizing a plan for gathering items
>>> for our auction basket and door prizes.  As a reminder to those who
>>> agreed to help out, here is what I have you all down for procuring:
>>>
>>> Emily and Lillie Pennington:  Ask for donations from Patty's Popcorn,
>>> see if Greaters Ice Cream will donate a box of chocolates and
>>> hopefully a gift card, and get some nicer hot chocolate and apple
>>> cider mixes from Kroger.
>>> Myself: I will get the slippers and/or fuzzy slipper socks, and a
>>> Darton Restaurant gift card (for those you don't know, Darton is a
>>> company that owns a couple chains including Olive Garden and Red
>>> Lobster.  This one gift card is good at any of the Darton
>>> restaurants).  Will pick up a copy of Frozen, as it is a good family
>>> movie.  Will ask Wal-Mart manager if the store would be willing to
>>> donate a gift card and/or sponsor us, and if they want to let the
>>> payment for some of the smaller items slide or cover the Darton gift
>>> card, that's fine too.
>>> Brandon: will get the basket and some wrapping for it to go in.  (Be
>>> sure to get clear wrapping so the items inside will be visible).
>>>
>>> Other convention prep responsibilities include:
>>>
>>> Tickets for split the pot:  Aleeha, tickets 1-100; Kaiti, tickets
>>> 101-200; Emily/Lillie, tickets 201-300.  All who have slates and know
>>> how to use them should bring them if we need to make more.  If you can
>>> bring a brailler, that would also be awesome.
>>> Kaiti: Will pre-cut fhodog, hamburger, and pizza ballots for voting at
>>> student seminar.  Will personally call Tim Pennington to request his
>>> artistic expertise.  (Yes, I am aware that Emily and Lillie could
>>> easily rope him in if they haven't asked him already, but he and I are
>>> also buds).
>>> Kaiti: Will bring instruments from the music therapy stash for songs
>>> (If you want to help with this aside from Emily and Aleeha who already
>>> said they'd like to play, just let me know so I don't bring too
>>> little.  I won't bring much and I've already got some ideas of
>>> instrumentation for certain songs because they make musical sense, but
>>> if 3 people want to play I don't want to just bring 2 egg shakers, for
>>> example.  Also, if you're particularly gifted rhythmically and can
>>> improvise rhythms within a simple 4-4, let me know that as well.  It's
>>> fine if no one can do that, but it would just allow for you and I to
>>> have some fun.  I plan to encorperate Elif's cane idea as well).
>>> Emily has generously offered to buy the pizza for the division.  She
>>> and I were thinking of getting your basic Peperoni pizza, cheese
>>> pizza, and maybe one or two other ones with different toppings.  There
>>> will be options.
>>> Emily and Kaiti are both planning on going to various restaurants in
>>> our areas to ask for donations for door prizes.  Take whatever the
>>> store is willing to give you in terms of gift cards.  When choosing
>>> locations to go to, try to stick to major chains like Chipotle,
>>> Panera, Starbucks, etc.  We want the card to be useful to most people.
>>> E.G, I won't bother going into Bad Frog Frozen Yogurt, because
>>> although I know it's great and a favorite around Dayton, I know that
>>> Cincinnati doesn't even have one.  Potbellies and Smashburger are also
>>> not the greatest choices, as they're fairly uncommon.  Likewise, I'm
>>> sure the northern Ohio people won't buy Kulvers cards because people
>>> in southern parts of the state can't use them.  (Unfortunately).  It
>>> is best to go directly into the establishment and have the flyer, the
>>> sponsorship form, and a business card handy.  If you are a current
>>> state or national scholarship winner, or have won scholarships on
>>> either level in the past, be sure to mention that so the manager sees
>>> that you are a person that the NFB and the NFB of Ohio have helped.
>>>
>>> General notes about convention:
>>> If you are interested in selling the raffle tickets, please let me
>>> know no later than Wednesday the 29th.  I will most likely be going to
>>> convention on Thursday night now due to the way transportation is
>>> panning out, so I'll need to know how many selling kits to prepare
>>> before I leave Dayton.  I'll probably make an extra one just in case,
>>> but if you don't tell me you're interested and someone else does not
>>> as well, I might not pack enough.
>>> Several of our division members will be speaking throughout the
>>> convention on various topics.  I know Lillie will be speaking on the
>>> Stem2U panel, Aleeha will be giving a demo of the KNFB Reader app, and
>>> I was just asked today to speak on a panel about Braille.  Speakers,
>>> if you know the time of your speech or panel, please send it to me
>>> when you can.  I would really appreciate it, as I'm still going
>>> through midterms and have been missing emails for a while lately.  I
>>> really want to highlight those who are speaking so the division
>>> members who will be at the hotel can be sure to show support, as well
>>> as learn from what each has to say.  I'm also really happy with the
>>> fact that at least 3 of us will be speaking, and think we'll be
>>> rewe-represented on the convention floor.  If you will be speaking and
>>> I have not named you yet, please let me know that as well.
>>> ***TAKE NOTE*** An important note about elections.  If you are
>>> considering running for an office you don't currently hold, I would
>>> encourage you to have a one-on-one conversation with the person who
>>> currently holds the position so you can ask questions about the duties
>>> of that office.  You will want to be sure you know what to expect
>>> before you get infvoled in the elcectio.  Also, as a courtesy, it is
>>> nice to tell anyone you know will be running against you that you're
>>> intending to run, so that no one is totally shocked when they get to
>>> the elections.  Of course, nominations can and may be made from the
>>> floor, but it's just a courtesy to the person you know.  I do not want
>>> to see any discussion of election intentions over the list, or
>>> discussion of what you do not tintend to run foras that information
>>> can be used to make inferences about what you are actually wanting to
>>> run for.  If someone tells you that they are planning on running for
>>> the same office as you, try not to take it personally; elections are a
>>> democratic process that is a part of every organization, and I don't
>>> think anyone here has any sort of bad feelings towards another person
>>> that would motivate them to run against another person out of spite.
>>> A huge no no that I will be very upset about if it happens, is
>>> campaigning over the list.  This is not a huge organization like NABS.
>>> Most of us know each other, and I don't want anyone who joins the list
>>> prior to coming to their firsta convention and student seminar to be
>>> bombarded by campaign emails before they get to know the group or
>>> individuals.  Also, campaigning is also what the speeches will be for
>>> when we are carrying out the elections.  If you want to practice your
>>> 60 second elevator speech, I would encourage you to do so.
>>>
>>> We will follow Robert's Rule as normal.  We will allow for trickle
>>> down, so if say you aren't elected to be corresponding secretary, you
>>> could still run for treasurer or one of the board member positions.
>>> Depending on how many people attend the meeting, we may vote on
>>> whether to amend our constitution to altar our board structure so that
>>> we can fill it again.  This would be accomplished by combining the
>>> recording and corresponding secretary positions into a single officer
>>> role, and reducing the number of at large board members to one to
>>> create an odd numbered board if it were to happen.  Anyone who swishes
>>> to votein the elections must pay dues to Emily prior to the election.
>>> We will vote to establish the official amount of dues as our first
>>> order of business after introductions, so people can have sufficient
>>> time to give Emily money.  In the election, I will remind everyone to
>>> not vote on popularity.  We all need to vote based on what we feel is
>>> best for the division, and not allow for high school stuff to get in
>>> the way of that.  Always go with the person who you think would do the
>>> best job.
>>>
>>> Dr. Maurer will most likely make an appearance during our seminar, but
>>> it will be on a he gets there when he gets there basis.  If he should
>>> not happen to show up at the seminar, I would encourage you to sneak
>>> in a conversation with him at some point in the weekend.  Although I
>>> only shook his hand at convention last year, and bumped into him in
>>> the hallway, I can say from those encounters that he's very nice.  He
>>> also agreed to have a selfie taken with Emily this year at convention,
>>> which I might have to join in on too.
>>>
>>> I will send out a copy of the seminar agenda in a few days.  YI will
>>> be the hard copy, so feel free to produce it in the medium of your
>>> choice or store it on a notetaker if you wish.  Aleeha and I will also
>>> make several other methods of receiving the agenda available at the
>>> time of the seminar.  I will have a brf file on a flash drive or SD
>>> card , which we can pass around to those who would like to access it
>>> on notetakers.  Aleeha will have a copy of the document ready to air
>>> drop to users of Iphones and braille displays.  I will also bring a
>>> limited number of braille and large print copies, so everyone should
>>> have a way of accessing the information.  Also, remember to tell your
>>> friends you may meet that there will be ***FREE PIZZA**!
>>> --
>>> Kaiti Shelton
>>> University of Dayton 2016.
>>> Music Therapy, Psychology, Philosophy
>>> President, Ohio Association of Blind Students
>>> Sigma Alpha Iota-Delta Sigma
>>
>>
>> --
>> Kaiti Shelton
>> University of Dayton 2016.
>> Music Therapy, Psychology, Philosophy
>> President, Ohio Association of Blind Students
>> Sigma Alpha Iota-Delta Sigma
>>
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