[stylist] Track changes in Microsoft Word

[Bridgit Pollpeter]

Ross,

Thanks for the help, but I'm sleeping with someone who can show me!
Smile. Really good for when I need help with technology! LOL

Thanks for providing the list with this info. Now you owe me a book
review!

Bridgit

Message: 14
Date: Tue, 18 Oct 2011 19:59:43 -0500
From: Ross Pollpeter <rpollpeter at hotmail.com>
To: <stylist at nfbnet.org>
Subject: [stylist] Track Changes in Microsoft Word
Message-ID: <BLU0-SMTP437A11B685449AE15B8F673D4EA0 at phx.gbl>
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I have some tutorials on how to use JAWS with some basic features of
Microsoft Word 2002 and 2003.  I don't know how these tutorials will
reflect any changes made to Microsoft Word in version 2007 and 2010, but
I have found some of the hot keys and keystrokes are still the same.
There is a way to do Track Changes with JAWS, and I would be happy to
email the tutorial specifically dealing with Track Changes.  Here's an
excerpt:

Topic: Using Track Changes
Introduction.  Use the Track Changes tool if you or your reviewers would
like to make changes directly to the document's content. When the Track
Changes tool is active, Word will mark all changes made in the document.
Later, you or your co-worker can review and accept or reject the
changes.

About Tracking Changes.  You must turn on the Track Changes feature to
have your edits noted in the document as you make them. You can turn
this feature on by choosing the Track Changes command on the Tools menu
or by pressing Ctrl-Shift-E.

Word uses several methods to track the edits you make. When you delete
text, the text remains in the document. However, it appears red with a
strikethrough mark through the text. Text you add appears red and
underlined. A vertical line will appear in the left margin to indicate
the line or paragraph has an edit in it.

Detect Revisions.  You can use JFW's verbosity settings to detect
revisions in a document. You have several options about the amount and
type of revision information that JFW will provide. Below are the
options available:

Speak Type
Speak Type and Count
Speak Type and Author
Speak Type and Author + Count
Speak Type, Author, and Date
Speak Type, Author, Date + Count

Document View Settings.  The current view setting effects how the edits
are displayed in the document. In Web Layout and Print Layout view, the
edits appear in "balloons" in the margins with a dotted line connecting
the edit balloon with the edited text. In Normal and Outline view, the
edits only appear in the Reviewing pane. For best results, you should
work in Normal view.


Exercise Objectives.  In the following six exercises, you will use
Word's Track Changes feature to edit a document, review suggested edits,
accept an edit, and reject an edit.


Exercise: Turning On JFW's Detect Revisions Feature
Complete the following four steps to open the Adjust JAWS Verbosity
dialog box and direct JFW to detect revisions.

Step 1:  Press Insert-V to open the Adjust JAWS Verbosity dialog box.
JFW announces, "Adjust JAWS Verbosity Dialog  AutoCorrect - Off." Step
2:  Press the Down Arrow key until JFW announces, "Track Changes - Off."
Step 3:  Press the Spacebar until JFW announces, "Speak Type + Count."
Step 4:  Press Alt-C to activate the Close button.

The Adjust JAWS Verbosity dialog box closes, and the focus returns to
the Word program. JFW announces, "Application Settings Saved  Blank."

There's a lot more to it than just working with that, and the tutorials
come with sample documents to practice with.

-Ross