[Vendorsmi] Fw: FOIA Request 1-6-12 - Payments to Eagle Media Systems Inc. FY 2011

Mon Jan 23 19:02:57 UTC 2012

----- Original Message ----- 
From: Haynes, Carla (LARA) 
To: joe harcz Comcast 
Sent: Friday, January 20, 2012 2:25 PM
Subject: RE: FOIA Request 1-6-12 - Payments to Eagle Media Systems Inc. FY 2011

Hi,

No, not yet.  Sorry.

Carla Miller Haynes

DLARA Michigan Commission for the Blind

201 N. Washington Sq., 2nd Floor

P.O. Box 30652

Lansing, MI  48909

Phone:  517/373-2063

FAX: 517/335-5140

www.michigan.gov/mcb

From: joe harcz Comcast [mailto:joeharcz at comcast.net] 
Sent: Friday, January 20, 2012 11:42 AM
To: Haynes, Carla (LARA)
Subject: Re: FOIA Request 1-6-12 - Payments to Eagle Media Systems Inc. FY 2011

Hi Carla,

Where you responding to my prior message relating to when Mr. Thomas became LARA ADA coordinator?

  ----- Original Message ----- 

  From: Haynes, Carla (LARA) 

  To: joe harcz Comcast (joeharcz at comcast.net) 

  Cc: Cannon, Patrick (LARA) ; Farmer, Mel (LARA) ; Turney, Susan (LARA) ; Duell, Elsie (LARA) ; Luzenski, Sue (LARA) ; Zanger, Connie (LARA) ; Hull, James (LARA) 

  Sent: Friday, January 20, 2012 11:26 AM

  Subject: FOIA Request 1-6-12 - Payments to Eagle Media Systems Inc. FY 2011

  January 20, 2012

  Mr. Paul Joseph Harcz, Jr.

  E-mail: joeharcz at comcast.net

  1365 E. Mt. Morris Rd.

  Mt. Morris, MI 48458

  Re:  Eagle Media Expenditures FY 11

  Dear Mr. Harcz, Jr.:

  This letter is in response to your January 6, 2012, email request for copies of public records, received January 9, 2012 in this office.  Please be informed that the Department's Michigan Commission for the Blind (MCB) is processing this request under the state's Freedom of Information Act (FOIA), MCL 15.231 et seq.

  You have requested information as described in your email, a copy of which is attached.

  Your request is granted as to existing, nonexempt records in the possession of the Department falling within the scope of your request.

  Your request is granted as to information on invoices paid to Eagle Media in FY2011.  Section 4(1) of the FOIA, MCL 15.234(1), provides that a public body may charge a fee for public record search, including the mailing, costs, the cost of duplication or publication including labor, the cost of search, examination, review, and the deletion and separation of exempt from nonexempt information. The Department has estimated that a minimum of 4 hours of employee time must be drawn away from their respective duties and assignments to search, locate, and retrieve records to determine if they are responsive to your request, and to examine and review the responsive records for possible statutory exemptions from public disclosure. For the above reasons, the Department, pursuant to MCL15.234, Section 4(3) of the FOIA, has determined that failure to charge a fee in this particular instance will result in unreasonably high costs to the Department. The estimated costs to process this request, based on the hourly wages (including fringe benefits) of the lowest paid Department employee capable of performing the necessary tasks to comply with the request is $100.40.

  Therefore, in order to complete the processing of your request, based on the hourly wages of the lowest paid Department employees capable of performing the necessary tasks to process the request, under MCL 15.234, Section 4(2) of the state's FOIA, the Department requires a good faith deposit of $40.20, which is one-half of the total estimated $100.40, minus a $20.00 credit per MCL 15.234, Section 4(1) of the FOIA. See the attached Invoice Calculations illustrating estimated costs and payment instructions

  These transactions are for equipment and repairs to camera systems in various Business Enterprise Program (BEP) locations.  Invoices for equipment are not paid until a camera is installed.  Invoices for repairs are not paid until a repair is complete.  If a BEP location has a camera system, it is the BEP operator's responsibility to notify their promotional agent if repairs are needed.

  After receipt of the good faith deposit and upon completing the process of your request, the Department will notify you in writing of any balance due and payable (or owed you) before copies of the requested records are forwarded to you; and will explain any statutory basis for the exemption of any records in or in part, and your remedial rights.

  Sincerely,

  Carla Miller Haynes, FOIA Coordinator

  Michigan Commission for the Blind

  Attachments: 

  1.      Email of 1/7/2012 received 1/9/2012

  2.      FOIA Invoice

  cc:     Patrick Cannon

            Mel Farmer

            Susan Turney

            Elsie Duell

            Constance Zanger

            James Hull

  Attachment - Email:

  From: joe harcz Comcast [mailto:joeharcz at comcast.net] 

  Sent: Friday, January 06, 2012 3:57 PM

  To: Cannon, Patrick (LARA)

  Cc: Larry Posont MCB Comm.; lydia Schuck MCB Comm.; John Scott MCB Comm.; nfbmi-talk at nfbnet.org; James Cheney EOC; Hazell Brooks; rutherford_beard at yahoo.com; terry Eagle; Mark Eagle

  Subject: questions about eagle media

  January 6 2012 Questions About Eagle Media FY 2011 Expenditures

  Paul Joseph Harcz, Jr

  joeharcz at comcast.net

  To: Patrick D. Cannon

  Director Michigan Commission for the Blind

  (Via e-mail)

  Dear Mr. Cannon,

  I'm writing you today to inquire about the following expenditure:

  "Payments to EAGLE MEDIA SYSTEMS INC. by LICENSING AND REGULATORY AFFAIRS for fiscal year 2011

  Click on a category description to view payments to this vendor by this category.

  Table with 3 columns and 3 rows

  Agency Name

  Category Description

  Payment Totals

  LICENSING AND REGULATORY AFFAIRS

  Contractual Services Supplies and Materials

  $3,813.50

  LICENSING AND REGULATORY AFFAIRS

  Capital Acquisitions and Rentals

  $7,440.00

  "

  Is this for security camera systems on BEP locations? Has the equipment been installed? If so where? Has it been properly maintained?

  Sincerely,

  Paul Joseph Harcz, Jr.

  Cc: MCB Commissioners

  Cc: EOC

  Cc: several vendors

  Cc: Arwood, LARA

  Cc: NFB MI

  DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS

  MICHIGAN COMMISSION FOR THE BLIND

  FREEDOM OF INFORMATION ACT INVOICE

  NAME AND ADDRESS OF REQUESTER:

  Mr. Paul Joseph Harcz, Jr.

  E-mail: joeharcz at comcast.net

  1365 E. Mt. Morris Rd.

  Mt. Morris, MI 48458

  REQUEST RECEIVED:  January 9, 2012

  TYPE OF REQUEST:  Email

  REQUEST PARTIALLY DENIED:  No

  EXEMPT INFORMATION WITHHELD/REDACTED:  To be determined

  EXTENDED RESPONSE NOTICE ISSUED:  No

  REQUESTED INFORMATION WILL BE:  Emailed/Invoiced For Partial Payment

  ACCOUNT CODE:  Index:   36200        PCA: 11343

  DLARA CONTACT:  Melvin Farmer, Central FOIA Coordinator (517) 373-0194, Ottawa Building, 4th Floor, 611 W. Ottawa, Lansing, MI  48909

  The FOIA provides that the department may charge a fee to comply with requests for public records.  The processing fee is composed of hourly wages and benefit costs of the lowest paid employee(s) capable of processing the request; the duplication of records at assessed costs per page; mailing costs; and other related special costs.  Prior to searching and copying requested records, the department may request full payment or 50% of the estimated costs exceeding $50.00 with the balance required before mailing the records.  Assessed costs are related to your request for:

  I'm writing you today to inquire about the following expenditure:

  "Payments to EAGLE MEDIA SYSTEMS INC. by LICENSING AND REGULATORY AFFAIRS for fiscal year 2011"

  INVOICE CALCULATIONS

  LABOR 

            Locating and Duplicating Cost:  

                     Number of Hours: 3 times Hourly Rate: $25.10 = Amount: $75.30

            Examining and Extracting Cost:  

                     Number of Hours: 1 times Hourly Rate: $25.10 = Amount:  $25.10

  TOTAL LABOR:           $100.40

  POSTAGE (estimate):          $0

  DUPLICATING:  Number of Pages times Copying Rate of $.25        $0

  OTHER (overtime, audio tapes, discs, photos, security, etc.):  $0

  SUBTOTAL:       $100.40

  Less waived indigency fee under FOIA Act MCL 15.234 Section 4(1)       ($20.00)

  INVOICE TOTAL:        $80.40

  DEPOSIT* $40.20

  BALANCE TO BE PAID:      $40.20

  Make check or money order payable to:         STATE OF MICHIGAN

  Remit to:              Department of Licensing and Regulatory Affairs

  Office Services Mailroom

  7150 Harris Drive, PO Box 30015

  Lansing, MI  48909

  RETURN ORIGINAL COPY OF THIS INVOICE WITH YOUR PAYMENT

  *Please note that if a deposit is requested, the indicated amount is an estimate of the cost of complying with your request.  The actual cost may vary somewhat from this amount.

  Carla Miller Haynes

  DLARA Michigan Commission for the Blind

  201 N. Washington Sq., 2nd Floor

  P.O. Box 30652

  Lansing, MI  48909

  Phone:  517/373-2063

  FAX: 517/335-5140

  www.michigan.gov/mcb
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