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<DIV><FONT face=Arial size=2>30 January, 2012</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>First draft: January 30, 2012</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>EOC Motions incorporated on February 6,
2012</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>The Commission for the Blind is seeking a food
service provider to operate the House of Representatives cafeteria located at
124 N. Capitol Ave in Lansing,<BR>MI. Interested bidders are required to
submit five (5) copies of a proposal in both print and electronic formats in a
sealed envelope to the Commission’s<BR>Offices on the 2nd floor at the Victor
Office Center at 201 N. Washington Sq, Lansing, MI, 48909 no later than 5
p.m. on February __. Proposals should<BR>be hand delivered or sent U.S
mail; this is a sealed bid solicitation and the Commission will not accept faxed
or e-mailed proposals for consideration.<BR> The Commission may use fax or
e-mail communications with a successful bidder once an award has been
made. The Commission is not responsible for late<BR>submissions due to
irregularities in mail delivery. No late proposals will be considered for
award. No bids will be opened or evaluated until the business<BR>day
following the final acceptance date. Additionally, prospective bidders are
required to attend a pre-award walk-through of the facility at 10 a.m.<BR>on
February __. At this walk through complete equipment inventory will be
provided for use in the development of proposals by interested bidders.
Questions<BR>will need to be submitted in writing to the Commission within seven
(7) days of this walk through so that all interested parties can be given the
additional<BR>information. E-mail submission of any questions will be
accepted and should be sent to <A
href="mailto:hullj@michigan.gov">hullj@michigan.gov</A>. Failure to attend
the walk through will disqualify<BR>potential bidders from award.
Incomplete proposals will also disqualify a potential bidder for
award.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>The technical proposal must include necessary
information to enable evaluators to form a concrete conclusion of the bidder’s
ability to perform complete<BR>project management of Food Service
Operations. Any successful bidder will be required to comply with all
Commission for the Blind rules and regulations<BR>regarding the Business
Enterprise Program. A complete copy of the Promulgated Rules will be
provided at the facility walk through. A non-licensed bidder<BR>who is
awarded the facility that fails to maintain required standards at the facility
will be notified in writing of the deficiency and will have thirty(30)<BR>days
to correct the problem or will be removed from the facility. A licensed
bidder awarded the facility will be subject to the removal procedures
outlined<BR>in the BEP Promulgated Rules for non-compliance. Either party
may terminate this agreement at any time with ninety (90) days written notice to
the other<BR>party, excepting that the Commission cannot remove a licensee
without cause as outlined in the promulgated rules. The Commission
reserves the right to<BR>request additional information as needed to clarify any
proposal submitted. Proposals for consideration must include
all of the following:</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· Resume
and supporting educational transcripts of the proposed manager;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· Proof
of current National Restaurant Association Serve Safe Certification for the
proposed manager;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· A
complete business plan to include:</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o
Organizational structure including management flow chart;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o Standard
Operating Procedures and associated Operational Standards;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o Financial
Prospectus;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o daily and
weekly menus including a catering menu;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o employee
position descriptions;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o Employee
training in sanitation, service, food preparation, and marketing;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o Marketing and
Promotions plan;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o Cleaning and
maintenance schedule;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· Quality
Assurance Plan to identify the steps taken to maintain a high level of service,
identify deficiencies and steps to be taken to
eliminate<BR>deficiencies;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· A
picture and/or description of employee uniforms;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· Current
and relevant references for past performance, including current or recent food
service experience with detailed explanations of the scope<BR>of work, employee
responsibilities, and customer satisfaction. References must include
contact information that is up to date.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>As this is a facility within the Commission for the
Blind’s Business Enterprise Program (BEP), preference will be given to proposals
from qualified, or<BR>cafeteria certified, licensees or other licensees who
engage a qualified teaming partnership. All proposals submitted either by
licensees or outside bidders<BR>must include a mechanism to provide a blind
employee presence within the facility throughout the entire operational
period. Proposals not clearly identifying<BR>this presence will not be
considered for placement.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>At the conclusion of the bid period, all qualified
complete proposals will be reviewed by an interview panel consisting of
Commission for the Blind staff,<BR>Elected Operator’s Committee representatives,
and building management. Interviews will be offered to the responsible
person(s) submitting a qualified<BR>and complete proposal and will be conducted
in Lansing by the same panel who reviewed the proposals. The facility will
be offered to the successful bidder<BR>based on the results of the face-to-face
interviews and associated business plan.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>Should you have any questions regarding this
request for bids, please feel free to contact the Commission. You may
speak to the Assistant Program Manager,<BR>Mr. James Hull, or facility
Promotional Agent, Mr. Josh Hoskins. Mr. Hull may be reached at
517/373.2064 and Mr. Hoskins at 517/335.4263.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>**Amendment 1 effective 2/6/12 by EOC motion:
That should a non-licensed bidder be awarded the facility that they be willing
to engage in negotiations<BR>to develop a teaming partnership with an interested
BEP licensee;</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>**Amendment 2 effective 2/6/12 by EOC motion:
That should the award be to a non-licensee that they be willing and able to
provide training to an interested<BR>licensee in cafeteria service and
management in either a paid or unpaid position as determined by the two
parties.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>The following information is provided to assist
prospective bidders in developing the required business plan:</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· The
Commission for the Blind will provide all equipment for the facility and will
maintain all equipment provided minus the associated labor
deductible<BR>associated with all BEP facilities. Alterations to the
equipment may not be done, including additions and removal, without the prior
written consent of<BR>the Commission. All equipment provided at the start of
operations as well as throughout must be returned in like condition to the
Commission at the completion<BR>of the operational period.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· An
initial product inventory of $7000 will be provided for the facility by the
Commission in accordance with policy. The initial inventory will<BR>be
determined by cooperation between the Commission and the selected vendor.
The value of the initial inventory provided by the Commission must be
returned<BR>at the end of the operational period.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· Reports
on the profit and loss of the facility must be provided to the Commission on a
monthly basis, due by the 15th day of the month following<BR>the reporting
period, and a 10% Set Aside Fee as calculated against business net proceeds must
be paid to the Commission postmarked by the 25th day of<BR>the month following
the report period.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>·
Building Population: The House of Representatives cafeteria is located in
the Anderson House Office Building. As this houses the state
legislature<BR>and they are not always in session at the building, the
population may vary as follows:</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o 2011
legislative session days: 103</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o during
session days the building population can be 800 - 1000 people</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o General daily
population: 500</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o 2012
legislative session days currently scheduled: 90</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>·
Facility annual sales for the past three years are as follows:</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o
2011-$244,025</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o
2010-$300,851</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>o
2009-$253,712</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>Additional financial data, including a complete
profit and loss statement for the past three years is available upon
request.</FONT></DIV>
<DIV> </DIV>
<DIV><FONT face=Arial size=2>· Any
alterations to the menu, other than seasonal adjustments, including pricing
(other than commodities), service level, operational standards,<BR>cleaning and
maintenance schedule, or other operational considerations provided in the
initial business plan must be relayed in writing to the Commission,<BR>Elected
Operator’s Committee, and Building Management and be posted in the facility at
least two weeks prior to the effective date of the change. The<BR>facility
manager must meet with the Commission, Elected Operator’s Committee and Building
Management once per month for the first six (6) months of operations<BR>and
quarterly from that point on.<BR></FONT></DIV></BODY></HTML>