[vendtalk] Plan for Washington Seminar

[Kevan Worley]

Fellow Federationists:

It's that time again!  Please begin to make your hotel reservations for Washington Seminar.  The 2013 dates are Monday, February 4, through Thursday, February 7, 2013.  We need to have your reservations no later than December 21, 2012.  Please do not contact the hotel to make your reservations.  I submit all the reservations for the Washington Seminar.  You may call (303) 778-1130, extension 219, to make your reservation, or you may e-mail your reservations to Lisa Bonderson at lbonderson at cocenter.org.  We will confirm receipt of your reservation either by return e-mail or by telephone, so be sure to give us your telephone number and your e-mail address.

The following is the information that I need to have to assure you of a room at the Holiday Inn Capitol.

1. Your dates of arrival and departure.

2. First and last names of any roommates that might be sharing with you.  If you make the reservation by phone, please spell first and last names of each person sharing the room.  Please include arrival and departure dates for each person.

3. Please specify if you wish to have:
-- A smoking or non-smoking room
-- An accessible room
-- Two beds, one queen bed, or one king bed
-- A rollaway bed (there will be a $15 charge per night)

4. If Divisions (i.e., Students, Parents, Merchants, Lawyers, etc.) wish to have space for a meeting, I must have your requirements for meeting space no later than December 3, 2012.  We want to be able to accommodate everyone, and in order to do so we must have plenty of advance notice to work with the hotel.

Per the hotel contract, individual cancellation must be made at least seventy-two hours prior to the date of arrival to avoid one-night's-room-plus-tax cancellation charge.  You must get in touch with Lisa Bonderson or me to make changes to your reservation as soon as possible to avoid such a charge.

The rates are $177 for single, double, triple, or quad rooms, and the tax is 14.5 percent per night.  When you check in you must be prepared to cover at least the first night of your stay with either a credit card or check, and then arrange to pay the balance by presenting a credit card or a check for the remainder of the cost.

Please remember, the deadline is December 21, 2012.  There will be a number of special meetings during the seminar and you will want to watch the NFB Web site for special announcements.  The Great Gathering-In meeting will be held on Monday, February 4, 2013--you certainly don't want to miss that!

I hope this answers all of your questions.  I look forward to seeing all of you in D.C. soon.