[NFBCS] Work meetings using WebEx or Microsoft Teams

[Tracy Carcione]

Hi John.
My work also has many Cisco Webex meetings.  I also have Webex Teams, but
have not really been able to use it.
Cisco has some accessibility info for Webex, which I found by Googling Cisco
Webex and Jaws, but it doesn't say anything about how to connect.
I have been connecting lately through the computer audio.  I have had a lot
of trouble getting Webex to call me, or finding the meeting ID to call them.
When my manager is the host, he can instruct Webex to call me.

When I accept a meeting invitation, it goes to my Outlook calendar, and it
also sends a reminder 15 minutes before the meeting.  I have been opening
the reminder, tabbing to the end-time field, then changing to the Jaws touch
cursor and right-arrowing through the table you mention until I find Join
meeting, then hitting enter.  This brings me to Webex, where I seem to have
to tab then backtab to land on the right place to hit enter and join using
computer audio.
I have not found an easy way to find the links I want any other way.  Jaws
doesn't seem to see the table in PC cursor mode.  
I do not get an agenda, either, but I guess that's how the meeting host sets
up the invite.  
Tracy

-----Original Message-----
From: NFBCS [mailto:nfbcs-bounces at nfbnet.org] On Behalf Of John Miller via
NFBCS
Sent: Wednesday, April 15, 2020 11:08 PM
To: nfb-science at nfbnet.org; NFB in Computer Science Mailing List
Cc: John Miller
Subject: [NFBCS] Work meetings using WebEx or Microsoft Teams

Hello,

I sometimes participate in a meeting using Webex from the company Cisco.

My colleagues complete some webex information so that webex calls their
phone at the meeting start time.

I, on the other hand, call in to the toll-free number or to a long distance
number with my cell.

When you log-in to webex your name appears on the screen during the meeting.

Webex allows the host to share their desktop with the meeting's
participants.

Usually an agenda powerpoint is presented during the meeting.

When you call in as I have been doing, you appear as "user?" where ? is a
number.

Participants seem to like to know the list of current participants displayed
within the webex application and it would be desirable if I could figure out
the configuration so that my name was also listed during the call.



What is more important is that it is currently quite time-consuming for me
to collect the call-in phone number and access code from a meeting invite.

>From a fresh meeting invite in Outlook 2016 I can readily find the
information.

I prefer to accept meetings and move the meeting invites out of my inbox.

A large percentage of standing weekly meetings get cancelled.

A meeting might move to several time slots before it finally occurs.

So keeping all the invites in the inbox can be confusing.

A work-around might be to move a copy of a meeting invite into a subfolder
but then to also place it on the calendar.

I do not know if Outlook 2016 supports this feature, though.



In some good news, when I go to calendar, I did just find the call-in
information for a meeting yesterday afternoon.

It was in the body of the meeting description dialog box.

At this location was a brief agenda.

At the bottom past the agenda was a bewildering collection of nonuniform
tables.

I could see it was a table because my braille display displayed "r1c1" or
"r2c3" next to various pieces of information.

I used down-arrow to scroll through this information.

Eventually, I landed on the phone number and in a cell shortly thereafter
the access code.

Doing a select all and paste into notepad preserved the agenda but did not
copy the call-in information.

Is there a JAWS find mode that would quickly move me to the field I want
inside Outlook calendar such as searching for "phone"?

Is there a JAWS jump to next table or move to next row command that works in
this context?

The down-arrow got me there but I was browsing for 3-4 minutes to harvest
the data.

Separately, where in JAWS is the configuration to shorten the default
"display braille messages" time?

While I was verifying the phone number information a few minutes prior to
the meeting, other team members decided to e-mail each other with several
messages about team deliverables.

During the arrival of each e-mail, the braille display would freeze and stop
displaying the phone number/access code I was reading and writing down in
hardcopy.

Obviously I will be harvesting the call-in

information in future a good bit before the meeting begins to avoid this
problem.



One work-around is that I have found each host has a phone number and access
code that is constant across multiple meetings.

I am collecting this information in one file for ease of access so I will be
ready to go for the next meeting called by a particular host.



I would like to hear about anyone's experience using Microsoft Teams for the
host sharing the desktop and setting up a group audio call.

I would also be interested if anyone is able to contrive a fake meeting with
a call-in number and no longer valid access code using webex.

I would be interested to hear from experts such as Curtis Chong or Steve
Jacobsen if upon receiving such a meeting invite they were able to find an
efficient way to collect the call-in information from Outlook 2016 calendar.

I would appreciate any thoughts about participating in scheduled work
meetings.





Best Regards,

John

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