[NFBCS] Work meetings using WebEx or Microsoft Teams

Thu Apr 16 16:47:52 UTC 2020

Hello:

I don't know how many of you use the iPhone but my choice at this point has
been to send the invitation to my personal email so that I can get it on my
iPhone.  The WebEx app on the iPhone works reasonably well.  We had a
practice call for the Nebraska Commission for the Blind and Visually
Impaired yesterday and it seemed like the phone worked better than either
the dial-in option or the computer option.  My sighted colleagues were using
the computer and seemed to be having more trouble.  I know they will figure
it out.  I may join that way just to try it but the phone seems to work fine
for me.  As we have more meetings, I will update my experience with it.

Nancy Coffman

-----Original Message-----
From: NFBCS <nfbcs-bounces at nfbnet.org> On Behalf Of Chris Nestrud via NFBCS
Sent: Thursday, April 16, 2020 11:40 AM
To: NFB in Computer Science Mailing List <nfbcs at nfbnet.org>
Cc: Chris Nestrud <ccn at chrisnestrud.com>
Subject: Re: [NFBCS] Work meetings using WebEx or Microsoft Teams

The subscription address is:

teams-access+subscribe at groups.io

Chris

On Thu, Apr 16, 2020 at 04:18:03PM +0000, Rasmussen, Lloyd via NFBCS wrote:
> I tried subscribing to that Microsoft Teams accessibility listserv and got
an "unable to deliver" notice. So maybe the address is wrong or it isn't
really going yet.  In recent months, Vispero did a training webinar (one
hour, MP3 and resources available) about Microsoft Teams.  -- Lloyd, writing
this using Outlook Web App.
> ________________________________________
> From: NFBCS <nfbcs-bounces at nfbnet.org> on behalf of Louis Maher via 
> NFBCS <nfbcs at nfbnet.org>
> Sent: Thursday, April 16, 2020 10:49 AM
> To: NFB Science and Engineering Division List; NFB in Computer Science 
> Mailing List
> Cc: Louis Maher
> Subject: Re: [NFBCS] Work meetings using WebEx or Microsoft Teams
> 
> Hi John,
> 
> I am assuming that you are using JAWS.  If you want to stop flash messages
from going to your Braille display:
> Hit insert + v, type flash in the search box, you will get one entry,
uncheck that entry.  Tab to OK, hit enter.
> 
> If you just want to shorten the time the messages appear, then go to the
settings menu, type Braille in the search field, and you will find the flash
option among many other settings.
> 
> Control + f will let you search for things in e-mails, and perhaps in
Outlook calendars.
> 
> Concerning Microsoft teams:
> The April 16, 2020, issue of the "Top Tech Tidbits Newsletter" item eleven
is:
> "11) Mailing List for Discussion of Accessibility of Microsoft Teams 
> To join this new list, write to:
> teams-access_subscribe at groups.io
> ".
> 
> Note that:
> ---
> Flying Blind, LLC Subscription Information:
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> SUBSCRIBE:
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> You can also subscribe to Flying Blind, LLC Publications on the Flying
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>  or by (SMS) texting "FLYINGBLIND" to 22828. Any of these methods will 
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> ----
> 
> Regards
> Louis Maher
> Phone: 713-444-7838
> E-mail ljmaher03 at outlook.com
> 
> -----Original Message-----
> From: NFB-Science <nfb-science-bounces at nfbnet.org> On Behalf Of John 
> Miller via NFB-Science
> Sent: Wednesday, April 15, 2020 10:08 PM
> To: nfb-science at nfbnet.org; NFB in Computer Science Mailing List 
> <nfbcs at nfbnet.org>
> Cc: John Miller <johnmillerphd at hotmail.com>
> Subject: [NFB-Science] Work meetings using WebEx or Microsoft Teams
> 
> Hello,
> 
> I sometimes participate in a meeting using Webex from the company Cisco.
> 
> My colleagues complete some webex information so that webex calls their
phone at the meeting start time.
> 
> I, on the other hand, call in to the toll-free number or to a long
distance number with my cell.
> 
> When you log-in to webex your name appears on the screen during the
meeting.
> 
> Webex allows the host to share their desktop with the meeting's
participants.
> 
> Usually an agenda powerpoint is presented during the meeting.
> 
> When you call in as I have been doing, you appear as "user?" where ? is a
number.
> 
> Participants seem to like to know the list of current participants
displayed within the webex application and it would be desirable if I could
figure out the configuration so that my name was also listed during the
call.
> 
> 
> 
> What is more important is that it is currently quite time-consuming for me
to collect the call-in phone number and access code from a meeting invite.
> 
> From a fresh meeting invite in Outlook 2016 I can readily find the
information.
> 
> I prefer to accept meetings and move the meeting invites out of my inbox.
> 
> A large percentage of standing weekly meetings get cancelled.
> 
> A meeting might move to several time slots before it finally occurs.
> 
> So keeping all the invites in the inbox can be confusing.
> 
> A work-around might be to move a copy of a meeting invite into a subfolder
but then to also place it on the calendar.
> 
> I do not know if Outlook 2016 supports this feature, though.
> 
> 
> 
> In some good news, when I go to calendar, I did just find the call-in
information for a meeting yesterday afternoon.
> 
> It was in the body of the meeting description dialog box.
> 
> At this location was a brief agenda.
> 
> At the bottom past the agenda was a bewildering collection of nonuniform
tables.
> 
> I could see it was a table because my braille display displayed "r1c1" or
"r2c3" next to various pieces of information.
> 
> I used down-arrow to scroll through this information.
> 
> Eventually, I landed on the phone number and in a cell shortly thereafter
the access code.
> 
> Doing a select all and paste into notepad preserved the agenda but did not
copy the call-in information.
> 
> Is there a JAWS find mode that would quickly move me to the field I want
inside Outlook calendar such as searching for "phone"?
> 
> Is there a JAWS jump to next table or move to next row command that works
in this context?
> 
> The down-arrow got me there but I was browsing for 3-4 minutes to harvest
the data.
> 
> Separately, where in JAWS is the configuration to shorten the default
"display braille messages" time?
> 
> While I was verifying the phone number information a few minutes prior to
the meeting, other team members decided to e-mail each other with several
messages about team deliverables.
> 
> During the arrival of each e-mail, the braille display would freeze and
stop displaying the phone number/access code I was reading and writing down
in hardcopy.
> 
> Obviously I will be harvesting the call-in
> 
> information in future a good bit before the meeting begins to avoid this
problem.
> 
> 
> 
> One work-around is that I have found each host has a phone number and
access code that is constant across multiple meetings.
> 
> I am collecting this information in one file for ease of access so I will
be ready to go for the next meeting called by a particular host.
> 
> 
> 
> I would like to hear about anyone's experience using Microsoft Teams for
the host sharing the desktop and setting up a group audio call.
> 
> I would also be interested if anyone is able to contrive a fake meeting
with a call-in number and no longer valid access code using webex.
> 
> I would be interested to hear from experts such as Curtis Chong or Steve
Jacobsen if upon receiving such a meeting invite they were able to find an
efficient way to collect the call-in information from Outlook 2016 calendar.
> 
> I would appreciate any thoughts about participating in scheduled work
meetings.
> 
> 
> 
> 
> 
> Best Regards,
> 
> John
> 
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