[NFBCS] Work meetings using WebEx or Microsoft Teams

Thu Apr 16 20:27:51 UTC 2020

Hello Steve and everyone:

One option is to open the calendar entry and then pressing F12 to open the
Save As dialog. Then, save this as a text file. Then, you can more easily
read everything in Note Pad. JAWS continues to have trouble with some
meetings in the calendar where tables are present.

I did try to save the calendar entry as a .mht file to read in my browser,
but that generated so much garbage that is was not worth the effort.

Cordially,

Curtis Chong

-----Original Message-----
From: NFBCS <nfbcs-bounces at nfbnet.org> On Behalf Of Steve Jacobson via NFBCS
Sent: Thursday, April 16, 2020 2:06 PM
To: NFB in Computer Science Mailing List <nfbcs at nfbnet.org>
Cc: Steve Jacobson <steve.jacobson at outlook.com>
Subject: Re: [NFBCS] Work meetings using WebEx or Microsoft Teams

John and Tracy,

We all have different ways of working and we are probably all using
different versions of Outlook as well.  Therefore, I'm going to throw some
things out here but I am not saying what might work for me is best for
everybody.

John, I do not know if there is a way to assign your name to a phone number
when you dial in that is permanent.  However, for Microsoft Teams, it might
be worth a call to the Microsoft Disability Answer Desk in case they know of
a way.  It is not impossible that there is a way to have a phone number
associated with your Microsoft Teams account.  As I have gotten older and
don't hear high frequencies as well as I once did, I have found that
connecting to Teams meetings on the computer is worth the hassle to get
better audio.  Of course, my name is then associated with my session.  I
would guess that the same is true of the Teams app for the iPhone.  It might
be worth trying the app if you don't want to connect through your computer.
The app will likely require you to provide your account credentials and will
then display your name to the participants and the audio will likely be a
bit better as well.

Regarding moving and collecting information about invitations and such, my
experience is similar to Tracy's.  When I get an invitation for a Teams or a
Skype for Business meeting in my in-box, I have options as to how I want to
respond.  If I accept, the invitation is automatically moved from my in-box
to my calendar without me doing anything.  If I receive a cancellation, it
comes to my in-box, and when I have the cancellation open, the first button
on the ribbon is to "Remove from Calendar".  If I press that button, the
cancellation notice is gone from my in-box and the event is removed from my
calendar.  I just don't do anything with trying to save invitations to a
separate folder.

If your system does not act this way and you wish it did, it is possible
that there is a Microsoft Outlook setting that can be changed.  I believe
there is a setting to automatically accept meetings for example, which is
fine if one is careful to look at their calendars all of the time.  However,
since I work part time now, I want to see invitations in my in-box before I
accept them.  You may have options that you might find to be useful.  

Regarding finding links to join meetings, there are multiple ways to join
Microsoft Teams meetings that you might find easier than finding the dial-in
numbers, if you choose to try that.  Besides the links within the notes
attached to a meeting, there should be a button to join that occurs quickly
when one access the ribbon.  Also, if you have reminders set, there will
likely be a link within the reminder itself.  These make joining a meeting
from a computer and presumably from the Teams app fairly easy.  I realize
that won't help with dial-in access, though, and as we have discuss3ed a
while back, I understand that Tracy's situation is different since Webex is
involved.

As far as agendas go, of course not all invitations have to have agendas.
For me, though, the part of an Outlook document that has the notes is
accessible to me using the arrow keys.  Usually, any comments written by the
author occur before all of the call-in information.  In reading what Tracy
has written before about her Webex meetings, I am not sure what happens for
her.  I believe that JAWSkey plus F5 was recommended to get a list of fields
so that she could find a link more quickly.  In my experience, that key
generally only works when the arrow keys also work.  Getting the list of
fields to find the link is a good way to find it more quickly, but if there
is an agenda, it should be in the same section as the link to join the
meeting, but it won't show up on a list of fields.  It is remotely possible
that the dial-in numbers may show up as a field, so it is worth trying
JAWSKEY F5 to see if that helps at all.  Otherwise, experimenting with the
"find" that Lewis mentions might be a workaround to get there faster.
Again, there may be other options that will help you as well.  Experimenting
with the JAWS Touch Cursor can also get one to certain pieces of information
faster.  I'll be honest, it went against my principles, if you can call it
that, to have to use the touch cursor to get at information that I could not
quickly get to with the JAWS commands I was used to.  I've come to recognize
that some of these things happen whether I like them or not and over time I
am adapting.  It is not easy, though, to change one's patterns, especially
when you get to be my age which is a good deal greater than yours.

Again, I am just throwing out some ideas in case they open up a path that
has not been considered.  Comparing notes on how we do our jobs is very
useful.  

Best regards,

Steve Jacobson

-----Original Message-----
From: NFBCS <nfbcs-bounces at nfbnet.org> On Behalf Of John Miller via NFBCS
Sent: Wednesday, April 15, 2020 10:08 PM
To: nfb-science at nfbnet.org; NFB in Computer Science Mailing List
<nfbcs at nfbnet.org>
Cc: John Miller <johnmillerphd at hotmail.com>
Subject: [NFBCS] Work meetings using WebEx or Microsoft Teams

Hello,

I sometimes participate in a meeting using Webex from the company Cisco.

My colleagues complete some webex information so that webex calls their
phone at the meeting start time.

I, on the other hand, call in to the toll-free number or to a long distance
number with my cell.

When you log-in to webex your name appears on the screen during the meeting.

Webex allows the host to share their desktop with the meeting's
participants.

Usually an agenda powerpoint is presented during the meeting.

When you call in as I have been doing, you appear as "user?" where ? is a
number.

Participants seem to like to know the list of current participants displayed
within the webex application and it would be desirable if I could figure out
the configuration so that my name was also listed during the call.

What is more important is that it is currently quite time-consuming for me
to collect the call-in phone number and access code from a meeting invite.

>From a fresh meeting invite in Outlook 2016 I can readily find the
information.

I prefer to accept meetings and move the meeting invites out of my inbox.

A large percentage of standing weekly meetings get cancelled.

A meeting might move to several time slots before it finally occurs.

So keeping all the invites in the inbox can be confusing.

A work-around might be to move a copy of a meeting invite into a subfolder
but then to also place it on the calendar.

I do not know if Outlook 2016 supports this feature, though.

In some good news, when I go to calendar, I did just find the call-in
information for a meeting yesterday afternoon.

It was in the body of the meeting description dialog box.

At this location was a brief agenda.

At the bottom past the agenda was a bewildering collection of nonuniform
tables.

I could see it was a table because my braille display displayed "r1c1" or
"r2c3" next to various pieces of information.

I used down-arrow to scroll through this information.

Eventually, I landed on the phone number and in a cell shortly thereafter
the access code.

Doing a select all and paste into notepad preserved the agenda but did not
copy the call-in information.

Is there a JAWS find mode that would quickly move me to the field I want
inside Outlook calendar such as searching for "phone"?

Is there a JAWS jump to next table or move to next row command that works in
this context?

The down-arrow got me there but I was browsing for 3-4 minutes to harvest
the data.

Separately, where in JAWS is the configuration to shorten the default
"display braille messages" time?

While I was verifying the phone number information a few minutes prior to
the meeting, other team members decided to e-mail each other with several
messages about team deliverables.

During the arrival of each e-mail, the braille display would freeze and stop
displaying the phone number/access code I was reading and writing down in
hardcopy.

Obviously I will be harvesting the call-in

information in future a good bit before the meeting begins to avoid this
problem.

One work-around is that I have found each host has a phone number and access
code that is constant across multiple meetings.

I am collecting this information in one file for ease of access so I will be
ready to go for the next meeting called by a particular host.

I would like to hear about anyone's experience using Microsoft Teams for the
host sharing the desktop and setting up a group audio call.

I would also be interested if anyone is able to contrive a fake meeting with
a call-in number and no longer valid access code using webex.

I would be interested to hear from experts such as Curtis Chong or Steve
Jacobsen if upon receiving such a meeting invite they were able to find an
efficient way to collect the call-in information from Outlook 2016 calendar.

I would appreciate any thoughts about participating in scheduled work
meetings.

Best Regards,

John

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