[Nfbf-l] chapter board position responsibilities
Sherri
flmom2006 at gmail.com
Fri Feb 26 00:16:32 UTC 2010
that's great Kitty. Very good descriptions. Thank you.
Nice to see you on the list. You are so very helpful!
Sherri
----- Original Message -----
From: "Rachel Jacobs" <oceanrls at hotmail.com>
To: "NFB of Florida Internet Mailing List" <nfbf-l at nfbnet.org>
Sent: Friday, February 26, 2010 3:30 PM
Subject: Re: [Nfbf-l] chapter board position responsibilities
> Thanks so much. This is exactly what I was looking for. This will help me
> out a lot.
> Rachel Jacobs
> ----- Original Message -----
> From: "Kitty King" <joenkitty at earthlink.net>
> To: "NFB of Florida Internet Mailing List" <nfbf-l at nfbnet.org>
> Sent: Wednesday, February 24, 2010 1:59 PM
> Subject: Re: [Nfbf-l] chapter board position responsibilities
>
>
>> Dear Rachael:
>>
>> I can share with you, the job description, which I drew up several years
>> ago, for our Polk Chapter. You might form some ideas from this
>> description. Changes, since this writing was formed, have taken place.
>> You can weed out, what would not be applicable to your Chapter. I am
>> sure, each Chapter has its own set-up for various officer duties. This
>> could just be a guide to give you assistance. These duties were approved
>> by our then, and now, President, Dan Hicks. Hope it might help you, in
>> some way.
>>
>> Kitty King, Corresponding Secretary & Treasurer, Polk Chapter
>>
>>
>> JOB DESCRIPTION OF NFB OFFICERS
>>
>> Duties of President:
>>
>> The President shall preside at regular meetings, Board meetings, and
>> assume responsibility for the fulfillment of all projects, fundraisers
>> and delegate duties. Keep informed of State and National activities and
>> functions. Attend State conventions; Leadership Seminars; prepare a
>> Presidential report and present it at State convention; attend special
>> Presidential meetings, while at State Convention. Be alert, and
>> participate whenever possible, on State and National legislative issues.
>> Attend local commission meetings regarding transportation, ADA, and other
>> county and city Public hearings. Take charge of incidentals, such as,
>> making certain that necessary NFB materials and resources are available,
>> when needed, as well as, making contacts for set-ups for various
>> functions.
>>
>> Work closely with Recording and Corresponding Secretaries, Treasurer,
>> Fundraiser and Public Relations Chairperson. Read monthly National
>> Presidential report and the Braille Monitor. Pass on significant
>> information to Chapter members at regular meetings. Be willing to
>> accept assignments from the State President to serve on committees or
>> leadership seminars Be prepared to participate in telephone conferences,
>> from time to time. . Fill in all the gaps when a member may show some
>> slack in a responsibility. The President should be willing to give
>>
>> Of his/her time, energies and efforts to lead the Chapter effectively.
>> Access to the computer is very helpful, as many messages regarding
>> Presidential duties are sent by email. . It is the duty of the
>> President to have a full view of the entire NFB on a local, State and
>> National level and have the ability to pull it all together.
>>
>>
>>
>> Vice-President:
>>
>> The Vice-President shall assume the duties of the President, if for
>> whatever reason; the President is unable to fulfill his/her term or
>> cannot be present for a meeting. He should, also, assume any task, which
>> the President may ask him/her to perform.
>>
>>
>>
>> Recording Secretary:
>>
>> The Recording Secretary has the responsibility of recording all the
>> minutes of each monthly meeting and all Board meetings. A copy of the
>> Minutes should be presented to the President prior to every monthly
>> meeting. The Minutes should be kept in an orderly fashion contained in a
>> book form to be filed for future reference.
>>
>>
>>
>> Corresponding Secretary:
>>
>> The Corresponding Secretary has the duty of taking care of all
>> correspondence within the local NFB Chapter. This includes: composing
>> and sending out letters to potential contributors for fundraisers and
>> acknowledging their contributions. Writing letters to various groups
>> or individuals for particular functions and projects. Keeping a file of
>> names and addresses of the various participants. Keep a file of all
>> letters and correspondence. Assist the President, if necessary, in
>> writing the annual "Who's Cookin' Award entry. Also, be ready to assist
>> the President in any necessary correspondence, which might arise, such as
>> flyers, reports and etc. Good secretarial and business skills are
>> important, which include Proper grammar, spelling, letterforms and
>> attractive presentation of written materials. Computer skills are
>> essential in order to keep informed on a State and National level.
>>
>>
>>
>> Treasurer:
>>
>> The Treasurer shall keep accounts of all incoming and outgoing monies.
>> He/she is responsible for writing checks and bank deposits. It is the
>> duty of the Treasurer to collect all money from fundraising projects and
>> record it properly. The State Treasurer requests an annual statement to
>> be recorded and sent to him. The State Treasurer, in turn, sends the
>> statement to the National office. An audit by National can be requested.
>> It is also, the duty of the Treasurer to collect annual dues from every
>> member and keep a record. A check is sent to the State Treasurer for the
>> dues, along with the names and addresses of all paid members. The
>> Treasurer is responsible for Membership Applications and the form of
>> media in which the member wishes to receive the Braille Monitor or other
>> publication available. With the use of a computer or Braille skills, it
>> is possible for a totally blind person to perform most of the tasks.
>> However, it is difficult. The Treasurer is required to present a monthly
>> report to the Chapter meeting. The Treasurer should work closely with the
>> President, in the event of an emergency need. At this time, the bank
>> allows only three checks, to be written each month. Computer skills are
>> important, but not absolutely necessary. However, keeping financial
>> records on file in the computer is very helpful. The s the State
>> Treasurer conducts much of his information via email. The Treasurer
>> should maintain high standards of ethics and is responsible for any
>> discrepancy. This position requires efficiency and thoroughness in
>> keeping records.
>>
>>
>>
>> BOARD MEMBERS: The Board will consist of the five officers President,
>> Vice-President, Recording Secretary, Corresponding Secretary and
>> Treasurer, plus three other elected Chapter members. The three Board
>> members will be rotated with one member elected on the odd year and two
>> on even years.
>>
>> Board members should be available for called meetings and a regular
>> meeting at least, four times yearly.
>>
>>
>>
>>
>>
>>
>>
>> CHAIRPERSONS:
>>
>> To be appointed by President
>>
>> Sunshine Chairperson:
>>
>>
>>
>> The responsibility of the Sunshine Chairperson is to send greeting cards
>> to acknowledge certain occasions; such as birthday, anniversary, get-well
>> and sympathy. The Sunshine Chairperson shall select and purchase the
>> cards and stamps. When a receipt is presented, he/she will be refunded.
>> This money comes out of the 50/50 fund. This is an important position
>> and requires someone who is ready to be diligent, organized and willing
>> to follow through with promptness.
>>
>> Enough vision to select and address cards is necessary.
>>
>> Transportation Chairperson:
>>
>> The Transportation Chairperson should be interested in our local
>> transportation system and attend WHAT and other meetings, which affect
>> public transportation in our area. Whenever possible, the Transportation
>> Chairperson should attend State Transportation and advocacy meetings held
>> in Tallahassee. AN update report is expected at each monthly
>> meeting.
>>
>> Diabetic Korner Chairperson:
>>
>> The Chairperson of the diabetic Korner should keep informed on recent
>> diabetic information relating to blindness. A quarterly newspaper is
>> available and can be issued to Chapter members. A monthly updated report
>> is expected at each Chapter meeting.
>>
>>
>>
>> Membership Chairperson:
>>
>>
>>
>> The Membership Chairperson keeps an ongoing list of the names, addresses,
>> and phone numbers of Chapter members. He/she should welcome all new
>> members and make a special effort to make a contact to encourage
>> attendance and involvement. A telephone call to members who were not in
>> attendance to a Chapter meeting is important. The Membership Chairperson
>> could inform the Sunshine Chairperson of any illness or other
>> circumstance where the person should be recognized.
>>
>>
>>
>> Fundraising and Public Relations Chairperson:
>>
>> This Chairperson is responsible for all fundraising projects and
>> interaction with the public. This position requires a person who can
>> develop new ideas, make public contacts and is willing to project the
>> message of the National Federation of the Blind. It might involve
>> arranging speaking engagements with local community organizations,
>> schools, churches and the like. This Chairperson is responsible, with
>> the assistance of the President and committee members, to carry through
>> with any fundraiser, which the Chapter has approved. It is helpful, if
>> this person is well known in the community and has the ability to project
>> a positive image of the blind. It is a very responsible position and
>> should be carried through with great diligence and dedication
>>
>>
>>
>> . 50/50:
>>
>> The 50/50 person should set up a means of collecting a $1.00 from every
>> member who wishes to contribute. At the end of the meeting, a name is
>> drawn, and half of the money is presented to the lucky winner. The other
>> half is placed in the 50/50 fund, which is used for various things, such
>> as; hospitality, Sunshine needs, and small misc. expenses. A record is
>> kept of each transaction. The President keeps this fund, so that it
>> might be available for the above-mentioned necessities.
>>
>>
>>
>> Braille Monitor Chair:
>>
>> This position requires reading the Braille Monitor, each month, and be
>> prepared to report important or interest articles to the group.
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> It should be remembered that the position of all of the above requires
>> the willingness to sacrifice personal time and energies. It means
>> dedication and a strong loyalty to the Local NFB Chapter, the State
>> affiliate and the National organization. Duties should not be taken
>> lightly.
>>
>>
>>
>>
>>
>> ----- Original Message -----
>> From: "Rachel Jacobs" <oceanrls at hotmail.com>
>> To: "NFB of Florida Listserv" <nfbf-l at nfbnet.org>;
>> <NFBF-Leaders at yahoogroups.com>
>> Sent: Wednesday, February 24, 2010 5:07 PM
>> Subject: [Nfbf-l] chapter board position responsibilities
>>
>>
>>> Hello. My chapter is going to be having elections in the next couple of
>>> months. I have had a problem with people who were elected last year not
>>> really doing much. I would like to tell people exactly what their
>>> responsibilities will be before they volunteer or accept a position. I
>>> was wondering if someone could give me some ideas of what exactly each
>>> individual is suppose to do.
>>> Thanks so much,
>>> Rachel
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>>
>>
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>
>
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