[Oabs] Meeting recap

Fri Apr 10 13:20:16 UTC 2015

Yes for all three issues, with $50 of our own funds utilized for gift cards.
Regarding my May availability, I would prefer Friday as well, although I'd
rather it be later than earlier because that's the day I'm moving out of my
dorm, and I want to allow plenty of time for that.
-----Original Message-----
From: Oabs [mailto:oabs-bounces at nfbnet.org] On Behalf Of Kaiti Shelton via
Oabs
Sent: Friday, April 10, 2015 12:53 AM
To: Ohio Association of Blind Students list
Subject: [Oabs] Meeting recap

Hi, all,

It was just the board on tonight's meeting which means we failed to achieve
quorem.  However, as our raffle fundraiser is coming up fast some planning
needed to be done.  Nothing is official as under parliamentary procedure we
could not vote on any matters, but that is where you all come in.  I need
each of you to read this email carefully and vote on it by 11:59 PM this
coming Sunday.  I will check after midnight and will tally the votes at that
time.  Board members, although you were all present I would like you to also
respond with a vote so I have an official statement from you.  In your vote
email you can also provide other suggestions you may have.

Here is what we decided upon for some strategies.  I will indicate points
upon which you need to vote with a number beside them.

We decided that the sales will take place over 75 days from May 1-Jul 14.
This allows plenty of time for sales on Paypal, over the NABS list, in the
affiliate, and at the national level at convention.
Kaiti will braille an announcement and will either send it along with
Aleeha, or will submit it for reading by President Riccobono herself
(pending she has the funds and means to go, knock on wood).  1.  vote yes or
no on dates of sale.
The board thought it would be beneficial to put some of our division's own
funds into the funding of gift cards.  This will show anyone who decides
they would like to donate cards from their personal wallets or as a chapter
that we're not just taking hand-outs from others.  $50 to
$75 were discussed as options, with $65 also suggested.  This amount would
cover 5 to 8 gift cards depending on how we split up the funds, and we would
offer around 15 cards for people to win from major, national franchises.  We
currently have around $480 in our bank account, and it is up-to-date as the
check for BELL from last year's raffle has been deposited in the affiliate
account.  The accurate count from Emily should be included in the minutes
from the meeting.
2.  Vote yes or no on expendature of OABS funds for the purchasing of gift
cards for the raffle.  Please also state the amount you vote for us
spending.
Ticket sale system.  We will continue to sell tickets in a variety of ways.
Because we are expanding to a larger market we will use PayPal for
electronic sales like last year.  This link can be used to allow purchases
from people on the NABS list, friends and family members we email ourselves,
and anyone else who wil be paying from afar.  Checks can also be mailed for
those who don't have the means or desire to use PayPal.  In both cases the
buyer will receive an email confirming that their payment was received and
telling them what their ticket numbers are.  We will split up
responsibilities for brailling tangible tickets to be sold to in-person
buyers at convention, and will possibly have a "brailling party" if
schedules permit.  In any case, ticket numbers to be brailled will be split
up as evenly among us as possible, and I will be sure to give plenty of time
so brailling can be staggered over time.  Some ticket numbers will be lumped
together into batches of 6 so those who take advantage of the "6 for $5"
deal can receive quick service from sellers at convention (these tickets
will be single tickets but will have 6 numbers instead of just one listed on
them).
Others will be singles for those who choose to only spend a few dollars.
Tickets sold online will be sold with a high number to start like 75,000 and
will descend.  This will ensure that the tickets sold online will not
conflict the tickets sold in person.  The winners of the drawing would be
drawn and announced on Jul 15.  3.  Vote yes or no on ticket system.

Those are all the voting items, but please continue reading for some
reminders.
Advertising directory.  Please help with this if you have access to the
membership committee dropbox.  Aleeha has put in a lot of work on this and
can use some help.  I can say from experience that looking for information,
though tedious, can go by pretty quickly.  If you have any questions about
the directory feel free to contact Aleeha.
Board meeting.  We are overdue for a meeting of the executive board.
I would like to call one for either Friday, May 8th or Saturday, May 9th to
avoid conflict with final exams for everyone.  In keeping with the
transparency of the affiliate you do not need to be a member of the board to
call into the board meeting.  We would use our standard conference line.
Board members, please respond with your availability for those dates by
Sunday night at 11:59 PM as well.
Affiliate board meeting.  The affiliate board meeting will be held this
coming Saturday at 10:00 AM via conference call.  You should have all
received an email from Eric with the call information but if you did not I
would be happpy to forward it to you.  Aleeha is planning to call and will
be speaking about our raffle to explain it to the affiliate, so if you
missed tonight's call but want more information before you vote I would
recommend calling in if you can.  Macy will also be there as she is on the
affiliate board, but if we can have a bigger student presence that would be
great.  Emily and I are both tied up with fraternity commitments that day,
but it would be nice to have some newer students call in so the affiliate
gets to know them.
Nudge nudge, hint hint.

Let's make this raffle bigger and better than before!  I will send out an
email about it early next week after the votes are taken so that those who
missed the board meeting will be informed as well.

Thanks,

--
Kaiti Shelton
University of Dayton 2016.
Music Therapy, Psychology, Philosophy
President, Ohio Association of Blind Students Sigma Alpha Iota-Delta Sigma

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