[blindlaw] Managing Documents Using Microsoft Word Track Changes

[Gerard Sadlier]

Catherine I'm sorry, I was unclear if Latonya was a jaws user (she
mentioned a reader) so didn't want to go into too much detail.

Please see here.

I copied from a webpage from google.

You can turn on JAWS verbosity for “Track Changes.” You need to do the
following:
•Launch Microsoft Word.
•Press Insert + V.
•Move down the Verbosity Dialog Box until you find “Track Changes”
•You can cycle through off, speak type, speak type plus count, speak
type and author, speak type and author plus count, speak type author
and date, and speak type author date plus count by pressing the
spacebar.
Tab to Close.
•Press Enter.
Once you have turned on one of the “Track Changes” verbosity options,
JAWS will list information every time you read or edit a document when
the MS Word, “Track Changes”, option is checked.
You can also interact with “Track Changes” using the “Revisions”
feature of JAWS. Once you have opened a document with tracked changes
press Insert + Shift + R. JAWS will create a list of the revisions in
the current document. This list will contain all of the “Track
Changes” information for each revision. You can just go down the list
and select a change you would like to look at more closely and select
“OK”. JAWS will skip down to the location of that revision.
The track changes options are becoming an important way for multiple
authors or instructors and students to communicate editing information
in a document. Hopefully, this short article will help the JAWS user
take advantage of these options.

I was talking about red line documents also, which as you will be
aware are not made using track changes. for the sake of clarity we
might discuss them separately, if people are interested.

Personally, my main problem at the moment is interacting with forms within word.

G


On 6/23/12, Cathryn <cathrynisfinally at verizon.net> wrote:
> I have also  struggled with JAWS (version 13) and track changes. I didn't
> quite follow your summary- Can you provide some more detail, or is there a
> help file?
> Thanks!
> Cathryn Bonnette
>
> -----Original Message-----
> From: blindlaw-bounces at nfbnet.org [mailto:blindlaw-bounces at nfbnet.org] On
> Behalf Of Gerard Sadlier
> Sent: Friday, June 22, 2012 2:41 PM
> To: Blind Law Mailing List
> Subject: Re: [blindlaw] Managing Documents Using Microsoft Word Track
> Changes
>
> Latonya,
>
> I use jaws and find that it deals with track changes well. There are
> shortcut keys that you can use to move from each change back and fourth. my
> version also reads the name of the user who has made changes, which can be
> helpful if they are logged in as themselves e.g.
> if they have an account called latonya phipps and less so when they are
> logged in as user.
>
> If they are not using track changes, you might want to red line the
> document. there is software which does this, i'm not sure if you might have
> this. anyway, the thing to do is to search for the insert and delete styles
> in word, using find and replace. i don't know if this is relevant but i can
> give details if that would be helpful.
> G
>
> On 6/22/12, Latonya Phipps <latonya27 at msn.com> wrote:
>>
>> Good morning,
>>
>> I am seeking some suggestions on how to manage the revision of
>> documents where multiple reviewers are commenting within the document.
>> I am using a reader to assist me, but I appreciate strategies that
>> would make the process work more efficiently.
>>
>> Thanks,
>>
>> Latonya 		 	   		
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