[Capchapohio] Fwd: BEST AT Forum at OCALICON 2017

Tue Nov 7 17:22:38 UTC 2017

Here is the email with all the details that you would need.

Jordy D. Stringer.
You can achieve anything once you've imagined possibilities!

Begin forwarded message:

> From: Simon Buehrer <simon_buehrer at ocali.org>
> Date: October 27, 2017 at 3:44:01 PM EDT
> Cc: Julie Pashovich <julie_pashovich at ocali.org>
> Subject: BEST AT Forum at OCALICON 2017
> 
> Greetings from OCALICON HQ in Columbus!
> 
> On behalf of the entire planning team, thank you for traveling from far and wide to join us for our biggest event of the year. We’re excited to serve as your host, and look forward to your participation.
> 
> We’ve prepared the below information to help you prepare for the BEST AT Forum at OCALICON 2017. Please read carefully and share with other members of your team. We apologize in advance for the length of this message, but wanted to be sure to provide you with as much information as possible.
> 
> ######################
> 
> BEST AT Forum at OCALICON 2017
> November 16-17, 2017
> Exhibit Hall C
> Greater Columbus Convention Center
> Columbus, OH USA
> ocalicon.org
> 
> ######################
> 
> EXHIBITOR SERVICES MANUAL
> 
> Shipping instructions and labels, furniture rental, and services such as Internet connectivity can be found in the online Exhibitor Services Manual.
> 
> By now you should have received an email from Fern, the official OCALICON 2017 decorator, with your login information. If needed, you can retrieve your information here:
> 
> [ https://oe.fernexpo.com/lost.aspx ]
> 
> Or let me know, and I’ll be glad to connect you with someone at Fern who can help!
> 
> 
> ######################
> 
> FLOOR PLAN AND LIST OF EXHIBITORS
> 
> You should have received your vendor table number in a previous email, but can verify it and see the complete list of other BEST AT Forum vendors and the OCALICON 2017 exhibitors here:
> 
> [http://conference.ocali.org/floor-plan ]
> 
> ######################
> 
> MOVE-IN
> 
> Exhibitor Move-In is from 3:30 pm - 4:15 pm EST, Thursday, November 16.
> 
> ######################
> 
> BEST AT FORUM SCHEDULE
> 
> Thursday, November 16 
> 
> 3:30 - 4:15 pm EST | BEST AT Forum Move-in
> 4:30 - 6:30 pm | BEST AT Opening Reception
> 
> Friday, November 17
> 
> 7:30 am - 1:00 pm | BEST AT Forum
> 
> ######################
> 
> BEST AT FORUM OPENING RECEPTION - THURSDAY, NOVEMBER 16
> 
> The BEST AT Forum reception starts at 4:30 pm and continues until 6:30 pm. The event is an opening kick-off that provides you a first chance to connect with parents/families and professionals. Live music from InnerVision, snacks, and a prize wheel contribute a festive and energized background while you share your products, services, and solutions.
> Note: The OCALICON exhibition closes Thursday at 3:00 pm. Only BEST AT Forum table displays are open during the BEST AT Forum reception.
> 
> ######################
> 
> BEST AT FORUM - FRIDAY, NOVEMBER 17
> 
> BEST AT Forum table displays continue on Friday, opening at 7:30 am and continuing until 1:00 pm. BEST AT Forum sessions are held on Friday in rooms B140 and B142. Note that the entire exhibit hall is open on Friday.
> 
> ######################
> 
> TRAVEL TO THE CONVENTION CENTER
> 
> Here is the link to directions and parking:
> 
> [ http://conference.ocali.org/directions-and-parking ]
> 
> New for 2017 – purchase guaranteed parking tickets in advance. Reserve a spot in either Goodale or Vine St. lots by purchasing an advance ticket. Note there is a service charge applied to guaranteed parking purchases.
> 
> http://bit.ly/2yMf8KE
> 
> ######################
> 
> HOTELS/LODGING
> 
> If needed, hotels/lodging information is available here:
> 
> [ http://conference.ocali.org/hotels ]
> 
> ######################
> 
> CHECK-IN
> 
> 1) Upon arrival, please proceed directly to Main Registration inside Exhibit Hall C.
> 2) You will receive your conference credentials including name badges and ribbons, and a print copy of the conference program. We’ll also direct you to your table.
> 3) Please note: Access will be restricted during hours when the exhibit hall is closed. As an exhibitor, you will need your badge and ribbon in order to enter the exhibit hall. 
> 4) You receive 3 full-conference registrations (which allow access to conference sessions). If you have not done so already, please forward me the names and email addresses of your exhibit registrants so I can add their names to our registration system and have credentials ready to go on-site. You may also provide the names on-site at the convention center.
> 
> ######################
> 
> SECURITY
> 
> ONSITE SECURITY IS PROVIDED IN EXHIBIT HALL C ON THURSDAY EVENING. HOWEVER, YOU ARE RESPONSIBLE FOR SECURING YOUR OWN POSSESSIONS AT ALL TIMES. WE ADVISE YOU TO NEVER LEAVE VALUABLES IN YOUR EXHIBIT BOOTH UNATTENDED. 
> 
> ######################
> 
> EXHIBITOR LOUNGE
> 
> Complimentary coffee and tea will be available Friday in the exhibitor lounge, located toward the back of the exhibit hall. Several round tables will also be available. Feel free to utilize this space for meeting with a client or prospective customer or just to catch your breath between visits with conference attendees.
> 
> ######################
> 
> COMPLETE OCALICON 2017 SCHEDULE
> 
> Tuesday – November 14
> 
> 8:00 am - 5:00 pm | National Autism Leadership Summit
> 12:00 pm - 7:00 pm |  Exhibitor Move-in
> 
> Wednesday – November 15
> 
> 7:30 - 8:00 am | Meeting Time/Facilitated Discussions
> 8:00 - 9:15 am | Session 1
> 9:00 am - 5:00 pm | Exhibit Hall Open
> 9:45 - 11:30 am | Keynote Session - Patrick Henry Hughes
> 11:30 am - 12:45 pm | Lunch on your own
> 11:30 am - 12:30 pm | Research Symposium
> 12:45 - 2:00 pm | Session 2
> 2:00 - 2:45 pm | Energy Break
> 3:00 - 5:00 pm | Exhibit Hall open to conference attendees and the general public
> 2:45 - 4:00 pm | Session 3
> 4:30 - 5:45 pm | Session 4 
> 
> Thursday – November 16
> 
> 7:30 - 8:00 am | Meeting Time/Facilitated Discussions
> 9:00 am - 3:00 pm Exhibit Hall Open
> 8:00 - 9:15 am | Session 1
> 9:45 - 11:30 am | Keynote Session - Peter Vermeulen
> 11:30 am - 12:45 pm | Lunch on your own
> 11:30 am - 12:30 pm | Research Symposium
> 12:45 - 2:00 pm | Session 2
> 2:00 - 2:45 pm | Energy Break
> 2:45 - 4:00 pm | Session 3
> 3:00 pm | Exhibit Hall closes
> 4:30 - 5:45 pm | Session 4
> 4:30 - 6:30 pm | BEST AT Forum Table Displays*
> 
> Friday – November 17
> 7:30 am - 1:00 pm | Exhibit Hall Open
> 8:00 - 9:15 am | Session 1
> 8:00 am - 12:45 pm | Charting the LifeCourse workshop
> 9:45 - 11:00 am | Session 2
> 9:45 am - 12:45 | Summit on Sensory Disabilities
> 11:30 am - 12:45 pm | Session 3
> 1:05 - 4:00 pm | Exhibitor Move-out
> 
> * BEST AT Forum table displays will be set 3:30-4:00 in the area occupied by the Research Symposium on Wednesday and Thursday. The BEST AT Forum kick-off reception is Thursday afternoon/evening. The BEST AT Forum table displays continue during Friday Exhibit Hall hours.
> 
> Learn more about the BEST AT Forum here:
> 
> [ http://conference.ocali.org/best-at-forum ]
> 
> Exhibitors are welcome to participate in all conference events – sessions, Summit on Sensory Disabilities, Charting the LifeCourse, etc. 
> 
> Please note conference policy requests at least one staff member occupy the exhibit space at all times.
> 
> The Energy Break occurs Wednesday and Thursday from 2:00 - 2:45 pm EST. Features include live music from Oakapella, door prizes, snacks, and drinks. Special thanks to this year’s Energy Break sponsors – RoboKind and Got-Special KIDS! The snack and drink tables will be located next to their respective booths.
> 
> ######################
> 
> MOVE-OUT
> 
> 1) Exhibitors will move out starting no earlier than 1:05 pm, Friday, November 17. You may pack up your items and exit out the front doors of Exhibit Hall C. Or you may park and load your vehicle via the convention center loading docks. Please be patient as you pack, load, and exit the loading dock area.
> 
> ######################
> 
> CONTACT INFORMATION
> 
> I will be on-site at the convention center starting Monday, November 13. If you need to reach me for any reason next week, feel free to contact me through email (simon_buehrer at ocali.org), or telephone/text message (mobile phone: 614.747.2282). Note that mobile phone coverage is sometimes sketchy in the convention center, so if I miss your call, please leave a message and I will get back to you ASAP. 
> 
> You can also contact OCALI at 614.410.0321 for assistance.
> 
> Please let me know if you have any questions about the above or any additional concerns. 
> 
> Safe travels to Columbus. See you in a few weeks!
> 
> Simon
> 
> --
> Simon Buehrer, CMP
> Conference/Events Manager
> OCALI
> 470 Glenmont Ave.
> Columbus, OH 43214
> 614.410.0995 (office) | 614.262.1070 (fax) | 614.747.2282 (mobile)
> [ simon_buehrer at ocali.org ]
> [ www.ocali.org ]
> --
> This e-mail may contain confidential and/or privileged information and is covered by the Electronic Communications Privacy Act, 18 USC SS 2510-2521. If it does not contain privileged information concerning an ESC employee or student, this e-mail and responses are subject to Ohio public records requests. If you are not the intended recipient (or have this e-mail in error) please notify the sender immediately and destroy this e-mail. Any unauthorized copying, disclosure or distribution of the material in this e-mail is strictly forbidden.
> --
> Simon Buehrer, CMP
> Conference and Events Manager
> OCALI
> 470 Glenmont Ave.
> Columbus, OH 43214
> 614.410.0995 (o)
> 614.262.1070 (f)
> http://www.ocalicon.org
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