[Cinci-NFB] Youth Program Participant Protection Policy - affiliate template

[Christopher Sabine]

Richard.

Thanks for posting this to Cinci-Talk directly.

Chris

-----Original Message-----
From: Cinci-NFB <cinci-nfb-bounces at nfbnet.org> On Behalf Of Richard Payne via Cinci-NFB
Sent: Saturday, July 29, 2023 10:50 AM
To: akron-talk at nfbnet.org; 'NFB of Ohio Cincinnati Chapter List' <cinci-nfb at nfbnet.org>; 'Capital Chapter (Columbus, Ohio) Mailing List' <capchapohio at nfbnet.org>; 'NFB of Ohio, Cleveland Chapter List' <nfboh-cleveland at nfbnet.org>; 'NFB of Ohio Announcement List' <ohio-talk at nfbnet.org>
Cc: Richard Payne <rchpay7 at gmail.com>
Subject: [Cinci-NFB] Youth Program Participant Protection Policy - affiliate template


Dear leaders and members,

You will find attached and in the body of this message the Youth Program Participant Protection Policy which was sent to us from the national and adopted by the state board of directors. 

If you have any questions please contact me or the national president off list.

	National Federation of the Blind of [AFFILIATE] Youth Program Participant Protection Policy 

Purpose
The National Federation of the Blind (NFB) understands the importance of protecting all individuals especially minors that participate in programs controlled by the national organization or state affiliate. This includes any program directly managed by a Federation employee or by a Federation leader with authorization to commit resources. These programs may take place at a variety of locations utilized by the program. This policy affirms our commitment to taking the necessary steps to provide a safe and secure environment for program participants. 

Definitions
Youth program participants (participants) - minors seventeen years of age or younger, and other vulnerable individuals (as defined by relevant laws and
regulations) who participate in our programs and events. 
Program workers (workers) - volunteers (members and non-members), employees, and contractors who are directed by the program coordinator to interact with our youth program participants.
Program coordinator - the affiliate staff lead or designated Federation leader who is responsible for the oversight and coordination of program workers and program-related activities.
Grooming - the process used by an abuser to select a child, win the child's trust (and the trust of the child's parent or 'gatekeeper'), manipulate the child into sexual activity, and keep the child from disclosing the abuse. 

Screening Program Workers
Background Checks
All program workers will be screened in accordance with this policy prior to being eligible to serve. Screening will include at least the following: 
.	An internal conflict review will be conducted to discover
circumstances that would exclude a potential program worker from the program due to investigations or violations related to the organization's code of conduct. 
.	Criminal background checks will be conducted for all potential
program workers after they've completed an application. The background checks will comply with applicable federal and state regulations governing programs. Applicants will not be considered for positions when checks show evidence of convictions for an offense involving children, violence, or any other conduct contrary to the mission of the NFB. 
.	The affiliate will use a well-known reputable third party service to
conduct a screening and criminal background check that allows the performance of monthly updates to the extent permitted by law. The information obtained will be stored on a secured server, and only made accessible to authorized NFB personnel. 

Personal Interview
A personal interview will be conducted with the applicant by a designated affiliate leader or authorized designee to discuss the position and the applicant's talents, qualifications, and abilities. Multiple and/or group interviews may be conducted as appropriate. Individuals who have previously passed this screening process may not be required by the affiliate to be personally interviewed again unless they have not worked in an NFB program for three or more years.

References
All applicants must provide at least three references. References may be personal or professional and presented in written form or by providing phone and email contact information. All references will be confirmed by appropriate program workers and documented in the applicant's file. At least one reference will be from a personal contact if available.

Training and Education
In addition to specific training related to the particular goals and objectives of the program, all program workers will receive an orientation training that includes: 
.	Review of NFB Code of Conduct
.	Anti-discrimination
.	How to recognize consent problems and create appropriate
interventions 
.	Mandatory reporting responsibilities 
.	Emergency procedures 
Program worker trainings and orientations will be updated and refreshed each year.
The affiliate will offer the training and orientation through workshops, programs, and the use of Braille, print, and/or audiovisual resources. 

Supervision
Supervision of youth program participants, programs, facilities, and program workers will be designed to protect program participants and program workers at all times. Practices to ensure a safe and caring environment will
include: 
.	A minimum of two program workers should be assigned to each program
and program location. 
.	Program workers will never be alone with an individual program
participant where they are not observable by others. 
.	Classroom doors should remain open unless there is a window in the
door or a side window beside it. Doors should never be locked while persons are inside the room unless there are emergent safety needs or imminently threatening health demands. 
.	There will be access to a telephone at all program locations during
operating hours. 
.	Program participants will never be left unsupervised.
.	Program workers will never release program participants to anyone
other than the authorized parent(s), guardian(s), or an individual authorized by parents in writing or verified by phone. 
.	Program workers will utilize constructive methods for maintaining
group control and managing program participants' behavior. 
.	Program workers will appear and behave in a manner consistent with
the mission and values of NFB at all times; including electronic, written, and verbal communications. 

Parent/Guardian Communications
The affiliate will inform parents of our youth program participant protection strategies. All parents will be provided with a link to the current NFB Code of Conduct and any other relevant policies.
Parents will be introduced to the program workers and will receive regular communication about the program's content and schedules and feedback regarding their child's participation in the program, including behavior and general health. 
Parents or guardians will be allowed to observe the program as deemed appropriate by the program coordinator without disruption to the program.

Reporting Requirements
For purposes of this policy, "child abuse" is any action (or lack of action) that endangers or harms a child's physical, psychological, or emotional health and development. All NFB program workers are recognized as mandated reporters. The affiliate will follow current regulations and guidelines for the reporting of abuse. 
Categories of Abuse & Neglect
Some categories of child abuse and neglect are: 
.	Physical - non-accidental physical injury inflicted by another
person with the intent of hurting the child. 
.	Sexual - when an adult uses a child for sexual stimulation or
gratification. 
.	Neglect - the negligent treatment, lack of treatment, or the
maltreatment of a child by a person responsible for the child's welfare.
There are two levels of neglect that must be reported: general and severe. 
.	Willful harm or injury - harming, injuring, or endangering a child. 
.	Unlawful corporal punishment - willfully inflicting unlawful
corporal punishment on a child and resulting in a traumatic condition. 
.	Abuse or neglect in out-of-home care - when a licensee,
administrator, or employee of any facility licensed to care for children, or an administrator or employee of a public or private school or other institution or agency, physically, sexually, or emotionally abuses a child or neglects a child.
.	Grooming - We recognize that sexual abusers groom children for
abuse, thus, we ask all program workers to be aware of behaviors intended to groom a child for sexual abuse.  

Program workers will follow an internal chain of command for the reporting of abuse and may report directly to local authorities if appropriate.
If an incident of abuse or neglect is alleged to have occurred at or during NFB programs or activities, the following procedure shall be followed: 
.	The parent or guardian of the child will be notified.
.	The appropriate authorities will be notified, consistent with local,
state, and/or federal regulations.
.	The affiliate will cooperate with any investigation of the incident
by state or local authorities. In the event there is no investigation of the incident by state or local authorities, a management team will be formed to investigate the circumstances of the incident. 
.	The alleged perpetrator of the abuse or misconduct will immediately
be separated from the group, will be placed on leave pending an investigation, and consequences will be administered which are consistent with the Federation's policies and practices related to the Code of Conduct
.	An incident report will be completed. 
.	As deemed appropriate by the program coordinator and the affiliate
board of directors, other program workers, participants, and families of participants will be notified of the incident and resulting actions taken.
.	The incident will be filed in a timely fashion through the NFB's
Code of Conduct process.

Monitoring
This policy will be reviewed and updated as needed by the National Federation of the Blind of [affiliate] Board of Directors or its designee on an annual basis. 
Adopted on [month and day], [year], by the National Federation of the Blind of [affiliate] Board of Directors. 

By signing below, I acknowledge that I have read, understood, and agree to comply with the policy and procedures listed above.
Date:
Name:
Signature:
  
Your message is ready to be sent with the following file or link
attachments:

Youth Program Participant Protection Policy - affiliate template


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