[Home-on-the-range] FW: [Jobs] Executive Assistant to the CEO Wichita, KS
Susan Tabor
souljourner at sbcglobal.net
Sat Jan 7 05:01:38 UTC 2012
Somebody apply for this, please! And good luck!--Susan
-----Original Message-----
From: jobs-bounces at nfbnet.org [mailto:jobs-bounces at nfbnet.org] On Behalf Of
David Andrews
Sent: Friday, January 06, 2012 10:57 PM
To: jobs at nfbnet.org
Subject: [Jobs] Executive Assistant to the CEO Wichita, KS
>
> Wichita-based Envision, the Midwest's largest employer of the
> blind, is seeking an Executive Assistant to the CEO. Applicants
> should have at least five years office experience with at least two
> years supporting executive-level management. Applicants should be
> highly proficient in Microsoft Word, Excel, PowerPoint, Outlook,
> Visio, Publisher, Project, Adobe Acrobat and Internet.
> To express interest go to
> www.envisionus.com<http://www.envisionus.com> and click "careers,"
> then "current openings." For more information call Envision Recruiter
> Kevin Burton at (888) 425-7072. A position description follows.
>
>
>POSITION SUMMARY (Briefly describe the purpose of the position) Under
>the general supervision of the Chief Executive, performs, coordinates,
>and oversees technical and administrative duties supporting the Chief
>Executive and the Envision, Inc. Board of Directors. Acts as a direct
>liaison to the Board of Directors; provides varied and complex
>administrative support by organizing, scheduling, and coordinating
>administrative activities; prepares reports, presentations, and meeting
>agendas; provides highly sensitive support requiring the exercise of
>independent judgment, technical knowledge of office administration and
>coordination, and overall enterprise activities.
>
>KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE (List in order of
>importance)
>
>* Provide administrative support to the CEO. Tasks may
>include producing various documents and reports; making travel
>arrangements; maintaining a comprehensive schedule of commitments and
>engagements; directing and managing office communications and interactions.
>
>* Act as a liaison between the board and management staff.
>
>* Coordinate with board members to schedule BOD and committee
>meetings. Send appropriate notices, assist in preparation and
>distribution of meeting materials within established timeframes, and
>complete logistical arrangements for meeting sites.
>
>* Attend all BOD and committee meetings for the purpose of
>taking minutes, and confirming site preparations and logistics.
>Prepare and distribute minutes within established timeframes.
>
>* Represent the company and executive management team to the
>public, business, board members, and other entities at the request of the
CEO.
>
>* Coordinate office activities and schedules; develop and
>recommend office procedures and systems; ensure efficient office
>operations. May supervise other support /administrative staff.
>
>* Prepare, review, and/or summarize correspondence, reports,
>and documents; prepare background documents as necessary.
>
>* Receive and screen communications to the CEO and Board of
>Directors including telephone calls and e-mail messages, and provide
>assistance using independent judgment to determine those requiring
>priority attention; prioritize, channel and facilitate communication
>from department heads, department coordinators, and counsel to the CEO
>and Board.
>
>* Independently respond to letters and general correspondence
>of a routine nature.
>
>* Plan and coordinate, as required, special events.
>
>* Flexibility to perform other duties as assigned.
>
>JOB REQUIREMENTS INCLUDE (List as required or preferred)
>
>Education: Associate's degree required. Bachelor's degree in
>management, accounting, economics, business, and/or certification as a
>Certified Administrative Professional or Certified Professional
>Secretary is a plus.
>
>Experience: Five years of general office management experience, with
>minimum of two years supporting executive level management required.
>
>Knowledge/Skills:
>
>* Excellent knowledge and proficiency in Microsoft Word,
>Excel, PowerPoint and Outlook; familiarity with other MS Office suite
>of products including Visio, Publisher, Project and Adobe Acrobat;
>familiarity with Internet.
>
>* Knowledge of standard office administrative procedures,
>office equipment, and basic supervisory principles and practices.
>
>* Exemplary customer satisfaction skills, including dealing
>effectively with external public and internal staff.
>
>* Excellent oral and written communication skills, with
>ability to interact and communicate successfully with individuals at
>all levels of the organization, Board of Directors, regulatory
>agencies, and with the community at large.
>
>* High level of interpersonal skills and integrity to handle
>sensitive and confidential information and situations.
>
>* Use of initiative, independent judgment and time management
>to manage competing tasks and priorities while conforming to
>established policy and procedural guidelines.
>
>* Perform basic research and analysis to prepare reports and
>recommendations.
>
>* Analyze and resolve office administrative and procedural issues.
>
>* Interpret and implement policies, procedures, and
>applications related to assigned duties.
>
>* Above average attention to detail and follow through.
>
>* Flexibility with schedule; ability to work occasional
>evening/weekends, and travel outside the immediate geographical area.
>
>Licenses/Certifications: NA
>
>SUPERVISORY RESPONSIBILITIES
>
>Total Number of Employees Directly Supervising: _0__
>
>Number of Subordinate Supervisors Reporting to Position: _0__
>
>VISION REQUIREMENTS INCLUDE (check one)
>
> Can be performed with or without assistive technology:
>
> Required to perform activities such as: preparing/analyzing
>data/figures; viewing a computer screen; reading; inspecting small
>objects for defects; using measuring devices; and/or assembling parts
>with close eye contact.
>
> Required to perform activities such as: operating machinery and/or
> power tools at or within arm's reach; performing
> non-repetitive tasks
> such as carpentry work or repairing machinery.
>
> Required to review/inspect own assigned work, the work of
> others, or facilities or structures.
>
> Requires normal (or corrected to normal) vision/acuity:
>
> Required to operate motor vehicles and/or heavy equipment such
> as forklifts.
>
>COMMENTS
>
>Reasonable accommodations will be made to enable individuals with
>disabilities to perform the essential functions.
>
>This position description is intended to convey generally the duties of
>this job. It is not an all-inclusive listing of duties, and it is not
>a contract, expressed or implied.
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