[humanser] HIPAA Compliant File Box

[Marion Gwizdala, M.S.]

Carly,
    the HIPAA regulations require confidential files to always be secured 
with a double lock. In the office, this means having a locked file cabinet 
behind a locked door. When transporting files, this means either a locked 
box inside a locked briefcase or a file box with two separate locks. The 
office supply stores sell a double-locked file box that is compliant but 
only in the combination lock variety. HTH!

Marion Gwizdala, M.S., C.Ht.


----- Original Message ----- 
From: "Carly Mihalakis" <carlymih at comcast.net>
To: "Human Services Mailing List" <humanser at nfbnet.org>
Sent: Thursday, November 29, 2012 7:53 AM
Subject: Re: [humanser] HIPAA Compliant File Box


> Good morning, Marion,
>
>         I know not of what I speak really except that I hope for a future 
> in social work myself. Under the circumstances, can you not just transport 
> files in a confidential place, and be careful not to let them out of your 
> sight?
> However, I realize there is probably some red tape that prevents this .
> for today, Car 11:21 AM 11/28/2012, you wrote:
>>Dear All,
>>     I am looking for a HIPAA compliant file box for transporting files to 
>> another office. According to HIPAA regulations, confidential files must 
>> be kep secure in a double locked file box. The office supply retailers 
>> stock such an item, however, all of them use combination locks that are 
>> inaccessible to the blind. Does anyone know where one might be able to 
>> get a double lock file box that uses a keyed lock, rather than a 
>> combination lock? I have asked this question of the Independence Market 
>> and they are unaware of any such products. I am certain there may be 
>> others on this list needing such a thing, so please feel free to write 
>> back to the list or directly to me at
>>
>>Marion.Gwizdala at Verizon.net
>>
>>Fraternally yours,
>>Marion
>>
>>
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>
>
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