[Job-Listings] Fwd: Admin Assistant Position Req 531237 is now posted

Fri Jan 17 17:06:17 UTC 2025

Hello Everyone,
We have a job opening in the BEP program here in Arizona.  Come join a
great team.
Sincerely,

<https://des.az.gov/> <https://arizonaatwork.com/>
*Dr. Brian Dulude, Ph.D., CRC, NOMC*
Regional Program Manager SBVID, RSA
Division of Employment and Rehabilitation Services
Department of Economic Security
1789 W. Jefferson St.,
Phoenix, AZ 85007
(480) 549-8199
Mail Drop: 5371

---------- Forwarded message ---------
From: Joyceline Elliot <joycelineelliot at azdes.gov>
Date: Wed, Jan 15, 2025 at 4:26 PM
Subject: Admin Assistant Position Req 531237 is now posted

Good afternoon,
The Administrative Assistant Position has now been posted. It is listed on
azstatejobs.gov and the Job ID is 531237

Below is a description of the position.
ADMINISTRATIVE ASSISTANT 2

   -  531237

   -  PHOENIX
   -  REMOTE OPTIONS

   -  DEPT OF ECONOMIC SECURITY

   -  Full-time

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DEPARTMENT OF ECONOMIC SECURITY

*Your Partner For A Stronger Arizona.DES works with families, community
organizations, advocates and state and federal partners to realize our
collective vision: A thriving Arizona.DES serves more than 3 million
Arizonans. Our Mission is to strengthen individuals, families, and
communities for a better quality of life.*
ADMINISTRATIVE ASSISTANT 2
Job Location:
Division of Employment and Rehabilitation Services (DERS)
Rehabilitation Services Administration (RSA)
3425 East Van Buren, Phoenix, Arizona 85008
www.azdes.gov
Posting Details:
Salary: $31,245.96 – 44,894.30 annually
Grade: 15
Closing Date: Closing until sufficient resumes are received
Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive?
At the Department of Economic Security (DES), we strengthen individuals,
families, and communities for a better quality of life. DES is looking for
individuals that are committed to service, community, and teamwork. To
learn more about DES, please visit des.az.gov; or click on the link here
<https://vimeo.com/303605436> to view ‘Our DES’ video. Come join the DES
Team!

The Department of Economic Security, Division of Employment and
Rehabilitation Services (DERS) strengthens Arizona communities by bridging
and minimizing gaps to employment and independence.

DES is seeking an experienced and highly motivated individual to join our
team as an Administrative Assistant 2 with the Rehabilitation Services
Administration (RSA). This position is responsible for the quality and
timeliness of detailed and specialized administrative functions; the
management of assigned administrative and special projects and the
administrative support of the Program Manager, Operations Manager, Fiscal
Manager, and Contracts manager.

Travel will be required for State business. If this position requires
driving or the use of a vehicle as an essential function of the job, then
the following requirements apply. Any employee operating a motor vehicle on
State business must possess and retain a current, valid class-appropriate
driver's license, complete all required training, and successfully pass all
necessary driver's license record checks. The license must be current,
unexpired, and neither revoked nor suspended. Employees who drive on State
business are subject to driver's license record checks, must maintain
acceptable driving records, and must complete all required driver training.
An employee who operates a personally owned vehicle on State business shall
maintain the statutorily required liability insurance (see Arizona
Administrative Code [A.A.C.] R2-10-207.11).

This position may be available for remote work within Arizona (minimum of 2
days per week in the office/hoteling).

The State of Arizona strives for a work culture that aﬀords employees
ﬂexibility, autonomy, and trust. Across our many agencies, boards,
commissions, many State employees participate in the State’s Remote Work
Program and are able to work remotely in their homes, in oﬃces, and in
hoteling spaces. All work, including remote work, should be performed
within Arizona, unless an exception is properly authorized in advance.
Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Compose complex and detailed correspondence on a wide variety of subjects
for the Program Manager, BEP management team, and other BEP staff.
• Prepare a variety of activity and operational reports, routine contracts,
and other administrative documents.
• Perform all other tasks as assigned by the Program Manager, including
various secretarial functions such as screening incoming correspondence,
calls, and visitors; scheduling appointments and coordinating meetings;
coordinating and entering unit time sheets, purchase orders, and
maintaining confidential and administrative files.
• Investigate complaints from BEP operators, the public, and BEP staff to
resolve the problem, or refer complaints to the appropriate BEP department,
as directed by the Program Manager.
• Coordinate administrative matters and activities among various BEP
departments, contracts administration team, purchasing unit, RSA/DES units,
and APOC modify routine procedures to improve department and/or program
effectiveness.
• Serve as a backup for the Fiscal Services Specialist for processing work
orders and move requests.
• Test, create, and organize LIBERA ITS projects, train BEP staff on LIBERA
usage/functions, as well as service the BEP office liaison for LIBERA
related issues and questions.
• Oversee, the overall clerical work product of the DEP office; coordinate,
plan, attend meetings, and coordinate building maintenance matters with
landlord/DES facilities management.
Knowledge, Skills & Abilities (KSAs):

• Knowledge of principles and practices of administration and management.
• Knowledge of Business Enterprise Program rules, regulations, and
operating procedures.
• Knowledge of administrative and business laws as it relate to the
preparation of agency documents, contracts, and other agreements.
• Skills in written and oral communication to convey a wide variety of
information.
• Skills in reading, organization proofreading, and researching.
• Skills in data collection/summarization, and record keeping.
• Skills in computer usage.
• Ability to plan, coordinate, analyze, and establish priorities.
• Ability to develop effective operating procedures; exercise a high degree
of discretion and independent judgment.
• Ability to manage and balance a variety of administrative tasks and
functions.
Selective Preference(s):

The ideal candidate for this position will have:

• Two years of responsible administrative experience.
• Bachelor’s degree in a related field from an accredited
college/university and one year of the required experience.
• Master’s degree in a related field from an accredited college/university.
Pre-Employment Requirements:

• Successfully pass background and reference checks; employment is
contingent upon completion of the above-mentioned process and the agency’s
ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully
complete the Electronic Employment Eligibility Verification Program
(E-Verify).
Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits
package to include:

• Affordable medical, dental, life, and short-term disability insurance
plans
• Participation in the Arizona State Retirement System (ASRS) and long-term
disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or
newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule,
employees enjoy improved work/life balance, report higher job satisfaction,
and are more productive. Remote work is a management option and not an
employee entitlement or right. An agency may terminate a remote work
agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here
<https://hr.az.gov/about/resources/family-leave-expansion>. For a complete
list of benefits provided by The State of Arizona, please visit our benefits
page <https://benefitoptions.az.gov/jobseekers>
Retirement:

State employees are required to participate in the Arizona State Retirement
System (ASRS), the State sponsored retirement contribution plan and the
Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS
defined benefit plan provides for life-long income upon retirement. You
will also have the option to participate in a voluntary deferred
compensation program to take advantage of tax-deferred retirement
investments.

On, or shortly after, your first day of work you will be provided with
additional information about the available insurance plans, enrollment
instructions, submission deadlines and effective dates.
Contact Us:

For questions about this career opportunity, please contact Liz Alarcon at
(480) 521-0391 or email LizbethAlarcon at azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation
Employer. Persons with a disability may request a reasonable accommodation
such as a sign language interpreter or an alternative format by contacting
(480) 521-0391 or emailing LizbethAlarcon at azdes.gov. Requests should be
made as early as possible to allow time to arrange the accommodation.
<https://des.az.gov/> <https://arizonaatwork.com/>
*Joyceline Elliot, CPA, MBA*
Program Manager, Business Enterprise Program
Division of Employment and Rehabilitation Services
Department of Economic Security
3425 E VanBuren Street Ste 102
Phoenix, Arizona 85243
(602) 359 0282
Mail Drop: 5317

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NOTICE: This e-mail (and any attachments) may contain PRIVILEGED OR 
CONFIDENTIAL information and is intended only for the use of the specific 
individual(s) to whom it is addressed. It may contain information that is 
privileged and confidential under state and federal law. This information 
may be used or disclosed only in accordance with law, and you may be 
subject to penalties under law for improper use or further disclosure of 
the information in this e-mail and its attachments. If you have received 
this e-mail in error, please immediately notify the person named above by 
reply e-mail, and then delete the original e-mail. Thank you.
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