[Nfb-web] Accepting Donations Online

[Milton Ota]

Hello Joshua and Michael,
I'm not sure if either of you are the President or Treasurer of your 
state affiliate but after attending the 2012 convention of the National 
Federation of the Blind in Dallas, Texas and attending the 
Presidents/Treasurers meeting, the Accounting Department has come out 
with some new guidelines regarding the use of PayPal on the affiliate 
website and receiving convention registration and donations.

My first understanding is that they are discouraging it unless you 
discuss with them a method of recorrding transactions in your 
affiliates books. Before further pursuing this matter and creating any 
misunderstanding, if this is for an affiliate or chapter website, I 
would discuss this matter with the Accounting Department in the 
National Office.

I believe some of the affiliates have worked out something with the 
National Office on handling the PayPal transactions.

I attended this Presidents/Treasurers meeting as I will possibably be 
the next treasurer for the North Dakota affiliate.

Milton Ota, Webmaster
National Federation of the Blind of Hawaii

Original message:
> Joshua,

> The NFB of Nebraska uses Pay Pal.

> Here are the guidelines that we have tried to abide buy. I typed these
> up for the NFB webmasters group website.

> ----------------
> This is a list of best practices when it comes to Paypal accounts

> 1. A chapter or Affiliate account should be a Paypal Business account.
> There is no additional charge for this type of account (it is still
> free) and it gives you the ability to be recognized by the name of
> your organization and not the name of the person who is the primary
> contact on the account.

> 2. The NFB has the bank statements for all Affiliate bank accounts
> sent to the National Office. For this reason 1800 Johnson St.
> Baltimore, MD should be setup as an alternate postal address in Pay
> Pal. This is because the mailing address in Pay Pal needed to match
> the one on our bank statements. This being said keep the primary
> mailing address something local in your area.

> 3. You might consider making the primary email address in the account
> (the one statements and other communications are sent to) a
> distribution list that forwards emails to both your State President
> and State Treasure.

> 4. Only the President and Treasure should have full access into the
> Pay Pal account. A Paypal Business account allows you to setup
> additional logins with limited access. A states webmaster for instance
> will want one of these so they can get in and setup Pay Pal shopping
> carts on your website and so on.

> 5. Since someone has to be the official primary contact on the
> account, It is recommend that this be your Treasure. If at sometime
> you get a new Treasure there is a formal Paypal process to change this
> just like there is on a bank account.

> These concepts are not ment to hinder the operation of your
> organization but to ensure that the assets of our organization are
> always handled properly.
> --------------------------------

> Mike
> ---
> Mike Hansen


> On Thu, Jul 19, 2012 at 4:19 PM, Joshua Harper 
> <josh.harper108 at gmail.com> wrote:
>> Hi my name is Joshua Harper I am with the Tennessee Affiliate. We are
>> wanting to be able to take donations online. We have looked in to
>> using Paypal. I was wondering what others have done.

>> Thanks in advance for your help.

>> Joshua Harper
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