[Nfbf-l] chapter board position responsibilities

Fri Feb 26 22:01:48 UTC 2010

I really like this Joe and Kitty. 
Sometimes things just need to be spelled out. This can also help you make decisions when elections come around. I've been wanting our chapter to put one of these together. This is a good model to go by. 
I think it would be a good idea to have one for the affiliate board as well.
Looking at the treasurer's description, I am doing an excellent job.
Thanks for sharing this information.  

Gina Minichiello
NFBF Board Member
NFBF Fundraising Committee Chairperson
Greater Jacksonville Chapter, Treasurer
minichiellog at comcast.net
904-571-9117

----- Original Message -----
From: Kitty King <joenkitty at earthlink.net>
To: NFB of Florida Internet Mailing List <nfbf-l at nfbnet.org>
Sent: Wed, 24 Feb 2010 17:27:30 +0000 (UTC)
Subject: Re: [Nfbf-l] chapter board position responsibilities

Dear Rachel:

I can share with you, the officer duties, which I drew up  several years ago 
for the Polk Chapter. .  You can make the changes you deem necessary for 
your Chapter.  Some things have changed--such as--there is no longer a Who's 
Who award or a Diabetic newspaper (it is found in the Braille Monitor). 
Please note; this is the Polk Chapter duties list--it may not  pretain to 
other Chapters.
each Chapter has its own ideas.  I might add--that this duties list was 
approved by our, then, and now, Pfresident, Dan Hicks.  Also, These are just 
suggestions

Kitty King, Corresponding Secretary & Treasurer, Polk Chapter

JOB DESCRIPTION OF NFB OFFICERS

Duties of President:

The President shall preside at regular meetings, Board meetings, and assume 
responsibility for the fulfillment of all projects, fundraisers and delegate 
duties.  Keep informed of State and National activities and functions. 
Attend State conventions; Leadership Seminars; prepare a Presidential report 
and present it at State convention; attend special Presidential meetings, 
while at State Convention.   Be alert, and participate whenever possible, on 
State and National legislative issues.    Attend local commission meetings 
regarding transportation, ADA, and other county and city Public hearings. 
Take charge of incidentals, such as, making certain that necessary NFB 
materials and resources are available, when needed, as well as, making 
contacts for set-ups   for various functions.

Work closely with Recording and Corresponding Secretaries, Treasurer, 
Fundraiser and Public Relations Chairperson.    Read monthly National 
Presidential report and the Braille Monitor. Pass on significant information 
to Chapter members at regular meetings.    Be willing to accept assignments 
from the State President to serve on committees or leadership seminars Be 
prepared to participate in telephone conferences, from time to time.  . 
Fill in all the gaps when a member may show some slack in a responsibility. 
The President should be willing to give

Of his/her time, energies and efforts to lead the Chapter effectively. 
Access to the computer is very helpful, as many messages regarding 
Presidential duties are sent by email.    .  It is the duty of the President 
to have a full view of the entire NFB on a local, State and National level 
and have the ability to pull it all together.

Vice-President:

The Vice-President shall assume the duties of the President, if for whatever 
reason; the President is unable to fulfill his/her term or cannot be present 
for a meeting.  He should, also, assume any task, which the President may 
ask him/her to perform.

Recording Secretary:

The Recording Secretary has the responsibility of recording all the minutes 
of each monthly meeting and all Board meetings.  A copy of the Minutes 
should be presented to the President prior to every monthly meeting.  The 
Minutes should be kept in an orderly fashion contained in a book form to be 
filed for future reference.

Corresponding Secretary:

The Corresponding Secretary has the duty of taking care of all 
correspondence within the local NFB Chapter.  This includes:  composing and 
sending out letters to potential contributors for fundraisers and 
acknowledging their contributions.    Writing letters to various groups or 
individuals for particular functions and projects.  Keeping a file of names 
and addresses of the various participants.  Keep a file of all letters and 
correspondence.  Assist the President, if necessary, in writing the   annual 
"Who's Cookin' Award entry. Also, be ready to assist the President in any 
necessary correspondence, which might arise, such as flyers, reports and 
etc.  Good secretarial and business skills are important, which include 
Proper grammar, spelling, letterforms and attractive presentation of written 
materials.  Computer skills are essential in order to keep informed on a 
State and National level.

Treasurer:

The Treasurer shall keep accounts of all incoming and outgoing monies. 
He/she is responsible for writing checks and bank deposits.  It is the duty 
of the Treasurer to collect all money from fundraising projects and record 
it properly.  The State Treasurer requests an annual statement to be 
recorded and sent to him.  The State Treasurer, in turn, sends the statement 
to the National office.  An audit by National can be requested.  It is also, 
the duty of the Treasurer to collect annual dues from every member and keep 
a record.  A check is sent to the State Treasurer for the dues, along with 
the names and addresses of all paid members.  The Treasurer is responsible 
for Membership Applications and the form of media in which the member wishes 
to receive the Braille Monitor or other publication available.  With the use 
of a computer or Braille skills, it is possible for a totally blind person 
to perform most of the tasks.  However, it is difficult. The Treasurer is 
required to present a monthly report to the Chapter meeting. The Treasurer 
should work closely with the President, in the event of an emergency need. 
At this time, the bank allows only three checks, to be written each month. 
Computer skills are important, but not absolutely necessary.  However, 
keeping financial records on file in the computer is very helpful. The s the 
State Treasurer conducts much of his information via email.    The Treasurer 
should maintain high standards of ethics and is responsible for any 
discrepancy. This position requires efficiency and thoroughness in keeping 
records.

BOARD MEMBERS:  The Board will consist of the five officers President, 
Vice-President, Recording Secretary, Corresponding Secretary and Treasurer, 
plus three other elected Chapter members.  The three Board members will be 
rotated with one member elected on the odd year and two on even years.

Board members should be available for called meetings and a regular meeting 
at least, four times yearly.

CHAIRPERSONS:

To be appointed by President

Sunshine Chairperson:

The responsibility of the Sunshine Chairperson is to send greeting cards to 
acknowledge certain occasions; such as birthday, anniversary, get-well and 
sympathy.  The Sunshine Chairperson shall select and purchase the cards and 
stamps.  When a receipt is presented, he/she will be refunded.  This money 
comes out of the 50/50 fund.  This is an important position and requires 
someone who is ready to be diligent, organized and willing to follow through 
with promptness.

Enough vision to select and address cards is necessary.

Transportation Chairperson:

The Transportation Chairperson should be interested in our local 
transportation system and attend WHAT and other meetings, which affect 
public transportation in our area. Whenever possible, the Transportation 
Chairperson should attend State Transportation and advocacy meetings held in 
Tallahassee.    AN update   report is expected at each monthly meeting.

 Diabetic Korner Chairperson:

The Chairperson of the diabetic Korner should keep informed on recent 
diabetic information relating to blindness.  A quarterly newspaper is 
available and can be issued to Chapter members.  A monthly updated report is 
expected at each Chapter meeting.

Membership Chairperson:

The Membership Chairperson keeps an ongoing list of the names, addresses, 
and phone numbers of Chapter members.  He/she should welcome all new members 
and make a special effort to make a contact to encourage attendance and 
involvement.  A telephone call to members who were not in attendance to a 
Chapter meeting is important.  The Membership Chairperson could inform the 
Sunshine Chairperson of any illness or other circumstance where the person 
should be recognized.

Fundraising and Public Relations Chairperson:

This Chairperson is responsible for all fundraising projects and interaction 
with the public.  This position requires a person who can develop new ideas, 
make public contacts and is willing to project the message of the National 
Federation of the Blind.  It might involve arranging speaking engagements 
with local community organizations, schools, churches and the like.  This 
Chairperson is responsible, with the assistance of the President and 
committee members, to carry through with any fundraiser, which the Chapter 
has approved.  It is helpful, if this person is well known in the community 
and has the ability to project a positive image of the blind.  It is a very 
responsible position and should be carried through with great diligence and 
dedication

. 50/50:

The 50/50 person should set up a means of collecting a $1.00 from every 
member who wishes to contribute.  At the end of the meeting, a name is 
drawn, and half of the money is presented to the lucky winner.  The other 
half is placed in the 50/50 fund, which is used for various things, such as; 
hospitality, Sunshine needs, and small misc. expenses.  A record is kept of 
each transaction.  The President keeps this fund, so that it might be 
available for the above-mentioned necessities.

Braille Monitor Chair:

This position requires reading the Braille Monitor, each month, and be 
prepared to report important or interest articles to the group.

It should be remembered that the position of all of the above requires the 
willingness to  sacrifice  personal time and energies.  It means dedication 
and a strong loyalty to the Local NFB Chapter, the State affiliate and the 
National organization.  Duties should not be taken lightly.

--nothing else.----- Original Message ----- 
From: "Rachel Jacobs" <oceanrls at hotmail.com>
To: "NFB of Florida Listserv" <nfbf-l at nfbnet.org>; 
<NFBF-Leaders at yahoogroups.com>
Sent: Wednesday, February 24, 2010 5:07 PM
Subject: [Nfbf-l] chapter board position responsibilities

> Hello. My chapter is going to be having elections in the next couple of 
> months. I have had a problem with people who were elected last year not 
> really doing much. I would like to tell people exactly what their 
> responsibilities will be before they volunteer or accept a position. I was 
> wondering if someone could give me some ideas of what exactly each 
> individual is suppose to do.
> Thanks so much,
> Rachel
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