[nfbmi-talk] Fw: FOIA Request 1-6-12 - Payments to Eagle Media Systems Inc. FY 2011

Fri Jan 20 18:57:08 UTC 2012

----- Original Message ----- 
From: Haynes, Carla (LARA) 
To: joe harcz Comcast (joeharcz at comcast.net) 
Cc: Cannon, Patrick (LARA) ; Farmer, Mel (LARA) ; Turney, Susan (LARA) ; Duell, Elsie (LARA) ; Luzenski, Sue (LARA) ; Zanger, Connie (LARA) ; Hull, James (LARA) 
Sent: Friday, January 20, 2012 11:26 AM
Subject: FOIA Request 1-6-12 - Payments to Eagle Media Systems Inc. FY 2011

January 20, 2012

Mr. Paul Joseph Harcz, Jr.

E-mail: joeharcz at comcast.net

1365 E. Mt. Morris Rd.

Mt. Morris, MI 48458

Re:  Eagle Media Expenditures FY 11

Dear Mr. Harcz, Jr.:

This letter is in response to your January 6, 2012, email request for copies of public records, received January 9, 2012 in this office.  Please be informed that the Department's Michigan Commission for the Blind (MCB) is processing this request under the state's Freedom of Information Act (FOIA), MCL 15.231 et seq.

You have requested information as described in your email, a copy of which is attached.

Your request is granted as to existing, nonexempt records in the possession of the Department falling within the scope of your request.

Your request is granted as to information on invoices paid to Eagle Media in FY2011.  Section 4(1) of the FOIA, MCL 15.234(1), provides that a public body may charge a fee for public record search, including the mailing, costs, the cost of duplication or publication including labor, the cost of search, examination, review, and the deletion and separation of exempt from nonexempt information. The Department has estimated that a minimum of 4 hours of employee time must be drawn away from their respective duties and assignments to search, locate, and retrieve records to determine if they are responsive to your request, and to examine and review the responsive records for possible statutory exemptions from public disclosure. For the above reasons, the Department, pursuant to MCL15.234, Section 4(3) of the FOIA, has determined that failure to charge a fee in this particular instance will result in unreasonably high costs to the Department. The estimated costs to process this request, based on the hourly wages (including fringe benefits) of the lowest paid Department employee capable of performing the necessary tasks to comply with the request is $100.40.

Therefore, in order to complete the processing of your request, based on the hourly wages of the lowest paid Department employees capable of performing the necessary tasks to process the request, under MCL 15.234, Section 4(2) of the state's FOIA, the Department requires a good faith deposit of $40.20, which is one-half of the total estimated $100.40, minus a $20.00 credit per MCL 15.234, Section 4(1) of the FOIA. See the attached Invoice Calculations illustrating estimated costs and payment instructions

These transactions are for equipment and repairs to camera systems in various Business Enterprise Program (BEP) locations.  Invoices for equipment are not paid until a camera is installed.  Invoices for repairs are not paid until a repair is complete.  If a BEP location has a camera system, it is the BEP operator's responsibility to notify their promotional agent if repairs are needed.

After receipt of the good faith deposit and upon completing the process of your request, the Department will notify you in writing of any balance due and payable (or owed you) before copies of the requested records are forwarded to you; and will explain any statutory basis for the exemption of any records in or in part, and your remedial rights.

Sincerely,

Carla Miller Haynes, FOIA Coordinator

Michigan Commission for the Blind

Attachments: 

1.      Email of 1/7/2012 received 1/9/2012

2.      FOIA Invoice

cc:     Patrick Cannon

          Mel Farmer

          Susan Turney

          Elsie Duell

          Constance Zanger

          James Hull

Attachment - Email:

From: joe harcz Comcast [mailto:joeharcz at comcast.net] 

Sent: Friday, January 06, 2012 3:57 PM

To: Cannon, Patrick (LARA)

Cc: Larry Posont MCB Comm.; lydia Schuck MCB Comm.; John Scott MCB Comm.; nfbmi-talk at nfbnet.org; James Cheney EOC; Hazell Brooks; rutherford_beard at yahoo.com; terry Eagle; Mark Eagle

Subject: questions about eagle media

January 6 2012 Questions About Eagle Media FY 2011 Expenditures

Paul Joseph Harcz, Jr

joeharcz at comcast.net

To: Patrick D. Cannon

Director Michigan Commission for the Blind

(Via e-mail)

Dear Mr. Cannon,

I'm writing you today to inquire about the following expenditure:

"Payments to EAGLE MEDIA SYSTEMS INC. by LICENSING AND REGULATORY AFFAIRS for fiscal year 2011

Click on a category description to view payments to this vendor by this category.

Table with 3 columns and 3 rows

Agency Name

Category Description

Payment Totals

LICENSING AND REGULATORY AFFAIRS

Contractual Services Supplies and Materials

$3,813.50

LICENSING AND REGULATORY AFFAIRS

Capital Acquisitions and Rentals

$7,440.00

"

Is this for security camera systems on BEP locations? Has the equipment been installed? If so where? Has it been properly maintained?

Sincerely,

Paul Joseph Harcz, Jr.

Cc: MCB Commissioners

Cc: EOC

Cc: several vendors

Cc: Arwood, LARA

Cc: NFB MI

DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS

MICHIGAN COMMISSION FOR THE BLIND

FREEDOM OF INFORMATION ACT INVOICE

NAME AND ADDRESS OF REQUESTER:

Mr. Paul Joseph Harcz, Jr.

E-mail: joeharcz at comcast.net

1365 E. Mt. Morris Rd.

Mt. Morris, MI 48458

REQUEST RECEIVED:  January 9, 2012

TYPE OF REQUEST:  Email

REQUEST PARTIALLY DENIED:  No

EXEMPT INFORMATION WITHHELD/REDACTED:  To be determined

EXTENDED RESPONSE NOTICE ISSUED:  No

REQUESTED INFORMATION WILL BE:  Emailed/Invoiced For Partial Payment

ACCOUNT CODE:  Index:   36200        PCA: 11343

DLARA CONTACT:  Melvin Farmer, Central FOIA Coordinator (517) 373-0194, Ottawa Building, 4th Floor, 611 W. Ottawa, Lansing, MI  48909

The FOIA provides that the department may charge a fee to comply with requests for public records.  The processing fee is composed of hourly wages and benefit costs of the lowest paid employee(s) capable of processing the request; the duplication of records at assessed costs per page; mailing costs; and other related special costs.  Prior to searching and copying requested records, the department may request full payment or 50% of the estimated costs exceeding $50.00 with the balance required before mailing the records.  Assessed costs are related to your request for:

I'm writing you today to inquire about the following expenditure:

"Payments to EAGLE MEDIA SYSTEMS INC. by LICENSING AND REGULATORY AFFAIRS for fiscal year 2011"

INVOICE CALCULATIONS

LABOR 

          Locating and Duplicating Cost:  

                   Number of Hours: 3 times Hourly Rate: $25.10 = Amount: $75.30

          Examining and Extracting Cost:  

                   Number of Hours: 1 times Hourly Rate: $25.10 = Amount:  $25.10

TOTAL LABOR:           $100.40

POSTAGE (estimate):          $0

DUPLICATING:  Number of Pages times Copying Rate of $.25        $0

OTHER (overtime, audio tapes, discs, photos, security, etc.):  $0

SUBTOTAL:       $100.40

Less waived indigency fee under FOIA Act MCL 15.234 Section 4(1)       ($20.00)

INVOICE TOTAL:        $80.40

DEPOSIT* $40.20

BALANCE TO BE PAID:      $40.20

Make check or money order payable to:         STATE OF MICHIGAN

Remit to:              Department of Licensing and Regulatory Affairs

Office Services Mailroom

7150 Harris Drive, PO Box 30015

Lansing, MI  48909

RETURN ORIGINAL COPY OF THIS INVOICE WITH YOUR PAYMENT

*Please note that if a deposit is requested, the indicated amount is an estimate of the cost of complying with your request.  The actual cost may vary somewhat from this amount.

Carla Miller Haynes

DLARA Michigan Commission for the Blind

201 N. Washington Sq., 2nd Floor

P.O. Box 30652

Lansing, MI  48909

Phone:  517/373-2063

FAX: 517/335-5140

www.michigan.gov/mcb
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