[Nfbofsc] Script for Sponsorship Letter

[Jennifer Bazer]

Hello Federation Family!

 

Below, is a script that will serve as a guideline for speaking to businesses
and individuals when asking for donations for sponsoring our state
convention in August and that we reviewed at the Leadership seminar.

 

If you have questions, please feel free to contact me at 803-960-9977 or
jhipp25 at sc.rr.com <mailto:jhipp25 at sc.rr.com> 

 

 

Hi, my name is (insert name) and I am with the National Federation of the
Blind of South Carolina. 

 

If you know you could be speaking to the right person that handles donation
requests, you can say:

 

The National Federation of the Blind of South Carolina is the largest and
oldest organization of blind South Carolinians. 

Through our network of blind members, we coordinate many programs, services,
and resources to defend the rights of blind Americans, provide information
and support to blind children and adults, and build a community that creates
a future full of opportunities.

 

Our organization has been in existence for 75 years and we are celebrating
our diamond anniversary August 9-11 at the Marriott in Columbia during our
state convention. 

 

It costs us $20 thousand to hold a state convention for over 250 members who
travel from all over SC to attend our event.. A monetary donation would
enable us to defray cost for the event and give more members opportunities
to attend. . 

 

Know your company. If it is a company who can provide in-kind donations like
decorations, door prizes, auction items, and more, that would be another way
to ask for donations. So the conversation could continue like this:

 

Or, we would love to have you to contribute an in-kind donation that would
assist us with our event throughout the weekend such as decorations, silent
auction items, door prizes, and more.

 

Pause, give the person an opportunity to speak, to ask questions. After you
have answered their questions., then.

 

Ask for the donation.

 

(name of person) may we have your support at our event? Can we count on you
for a monetary donation?

 

Pause, let the person answer.

 

If they say no, listen to why they are saying no. Do they need more
information to make a decision? Can we call them a different day and time to
give them a chance to think about it? Is their answer a "No" not right now;
or, a "no" never. If it is a no never, this is a dead end. If it is no, not
right now, how can we change that into a yes?

 

If their answer is yes, thank them profusely for their contribution. Make
sure you have their first and last name, address, email address, and phone
number and you will be happy to send them a letter with a self-address
stamped envelope to include their donation.

 

Ask if they have any additional questions. Thank them for their time and
support. End the conversation.

 

 

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