[NFBV-Announce] Fwd: AAPD Job Opening- Executive Assistant

Tue Jan 14 20:51:22 UTC 2020

---------- Forwarded message ----------
From: AAPD <jobs at aapd.com>
Date: Tue, 14 Jan 2020 19:41:38 +0000
Subject: AAPD Job Opening- Executive Assistant
To: jsorozco at gmail.com

AAPD is looking for an enthusiast, skilled, and highly motivated
individual to work as Executive Assistant to the President & CEO.

The American Association of People with Disabilities (AAPD) is a
convener, connector, and catalyst for change, increasing the political
and economic power of people with disabilities.
View this email in your browser
(https://mailchi.mp/aapd/applications-for-the-2019-aapd-paul-g-hearne-emerging-leader-awards-are-now-open-193285?e=a3540caa72)
https://www.aapd.com

** AAPD Executive Assistant (https://aapd1995.wufoo.com/forms/mlpvfsa1vvegz7/)
------------------------------------------------------------

** Organization Overview
------------------------------------------------------------
The American Association of People with Disabilities (AAPD) is a
convener, connector, and catalyst for change, increasing the political
and economic power of people with disabilities. As a national
cross-disability rights organization, AAPD advocates for full civil
rights for the 60 million Americans with disabilities by promoting
equal opportunity, economic power, independent living, and political
participation. Learn more at www.aapd.com.

AAPD is an equal opportunity employer. All qualified applicants will
receive consideration for employment without regard to race, religion,
color, national origin, sex, sexual orientation, gender identity, age,
status as a protected veteran, or status as a qualified individual
with a disability. Applicants with disabilities are especially
encouraged to apply.

** Job Summary
------------------------------------------------------------
* Position Title: Executive Assistant to the President & CEO
* Position Level: Assistant
* Job Type: Full-time
* Reports To: President & CEO
* Location: Washington, DC
* Salary: Commensurate upon experience

The AAPD Executive Assistant is a key position within the organization
to ensure that the day-to-day operations runs smoothly and will be an
integral part of helping to drive the leadership/development goals and
ultimately, fulfilling the mission of the organization.

** Roles and Responsibilities
------------------------------------------------------------
AAPD’s Executive Assistant is responsible for the following:
* Provides proactive executive business support by: reviewing emails,
managing calendar and scheduling needs, providing read-ahead or other
documentation prep and support for meetings, and confirming
appointments.
* Answering phones (and handling calls, where possible), reviewing
incoming mail, keeping up call sheet, filing, and acting as the CEO’s
personal representative to both internal and external constituencies.
* Anticipate future scheduling or other business needs of the CEO or
other senior leadership. Organize CEO’s workload to achieve major
corporate initiatives. Augment time management for CEO, other
Directors and self.
* Corresponds with Executive Committee, Development Board, and
At-Large Board, as needed for specific support necessary.
Additionally, participate in supporting the needs of organizational
annual strategic planning as well as preparing board meeting minutes.
* Stay on the leading edge of specific business issues and needs for
the organization in order to truly partner with CEO and become the
right hand to ensure the organization is always in good standing with
donors and any other partnerships.
* Initiate and implement system improvements and workflow processes
for incoming requests and needs from both those inside and outside of
the organization. Create communications for any organizational needs
or initiatives using methods such as PowerPoint, linked documents and
spreadsheets.
* Coordinate and arrange all other organizational meetings as needed,
prepares agendas and utilizes various technology applications for
presentations, spreadsheets, and other materials necessary. Also
reserves and prepares facilities, records and transcribes minutes of
meetings, and completes any follow up items necessary.
* Handle or manage the delegations of administrative office support
needs to the office staff interns when they are available for the
preparation of outgoing mail and correspondence, including e-mail and
faxes and forwarding internal communication to appropriate personnel.
Additionally, oversee or handle directly the ordering, maintaining,
and organizing of office supplies, kitchen/coffee supplies, other
common area or cleaning needs.
* Manage the needs for the facility to include general repair and
maintenance of interior décor, kitchen machine repairs, parking area,
security and cleaning service. Handle vendor negotiations relating to
these areas.
* Coordinate, manage, and schedule office events. Order catering
services be the point person for any and all office meeting needs, act
as the lead for all set up and tear down of organization events and
assist in setting the tone for carrying out our organizational values
as it relates to the utilization of our facilities.
* Change and coordinate travel schedule and reservations; keep CEO’s
calendar updated with all travel details. Conduct research as needed
and anticipate needs while clearly communicating and meeting with CEO
on a daily/weekly basis in order to stay in stride with the needs of
the CEO, other Director’s, and the organization.
* Assist day to day operations, as needed, to provide support to
leadership team and perform other duties as assigned.

Apply Today! (https://aapd1995.wufoo.com/forms/mlpvfsa1vvegz7/)

============================================================
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Copyright © 2019 American Association of People with Disabilities, All
rights reserved.

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