[NFBV-Potomac-Announce] PCNFB September 2025 Proposed Chapter Constitutional Amendments

[John Halverson]

Hello Chapter Members and Friends,

In September 2025 the Potomac Chapter voted to change its constitution to put the chapter on a calendar year fiscal year. We also cleaned up a couple of other changes to better clarify two other issues.

We will hold elections in November, with the new officers taking up their responsibilities on December 1. We can have the installation of officers at our holiday gathering. Other  date changes reflect the new fiscal year.

One of the other changes refers to our responsibility to our Virginia affiliates. The old language says the chapter should send required information to the state. Now the name of our state affiliate is explicitly stated.

The other major change has to do with our annual audit. A member, who was an accountant, pointed out that our annual audit is not a formal audit conducted by an outside entity. Rather it is and examination of our internal financial controls. Among other items we reconcile bank records with expenditures and money received, ensure the meeting votes for expenditures or they are authorized in writing by the president, and make certain receipts exist for expenditures.

We will take a final vote on the amendments at our October meeting.

Below and attached are the changes. The current language is followed by the proposed language.

John Halverson, Corresponding Secretary

Article III membership

Current language: Section c A member who fails to pay dues by June 30 and is dropped from the roll is readmitted upon payment of dues.

Proposed language: c A member who fails to pay dues by January 31 and is dropped from the roll is readmitted upon payment of dues.

Article IV Officers and their duties.

Current language: Section A All terms of office shall begin in May 1.

Proposed language: Section A All terms of office shall begin on December 1.

Current language: Section B The annual election of officers and board of directors shall take place at the April meeting.

Proposed change: Section B The annual election of officers and board of directors shall take place at the November  meeting.

Article VI dues

Current Language: Section B: Dues must be paid no later than the end of the March Chapter meeting.  Any member failing to pay dues by the above date shall be ineligible to vote and hold office.  These rights shall be restored upon payment of dues.  Any member whose dues remain unpaid through June 30 (thirty) shall be dropped from the membership roles.

Proposed Language: Section B Dues must be paid no later than the end of the October Chapter meeting.  Any member failing to pay dues by the above date shall be ineligible to vote and hold office.  These rights shall be restored upon payment of dues.  Any member whose dues remain unpaid through January 31 shall be dropped from the membership roles.

Article VII Committees:

Current Language: The PCNFB shall have standing committees on Membership, Projects, Ways and Means and Legislation. The President shall appoint the chairperson and members of each standing committee by the June meeting. The personnel of standing committees shall serve for one (1) year and may be reappointed indefinitely.

Section B: A nominating Committee, appointed by the President at the March meeting, shall make its report at the April meeting. Nominations shall always be accepted from the floor.

Section C: An Audit Committee, appointed by the President at the March meeting, shall review the financial records of this organization and shall make its report at the April meeting.

Section D: Special Committees may be appointed at any time and shall serve until their purpose has been achieved or they have been dismissed. The President shall appoint the chairpersons and members of special committees.

Proposed Language: The PCNFB shall have standing committees on Membership, Projects, Ways and Means and Legislation. The President shall appoint the chairperson and members of each standing committee by the January meeting. The personnel of standing committees shall serve for one (1) year and may be reappointed indefinitely.

Section B: A nominating Committee, appointed by the President at the October meeting, shall make its report on or before the November meeting. Nominations shall always be accepted from the floor.

Section C: An internal financial controls Committee (IFCC), appointed by the President at the October meeting, shall review the financial records of this organization and shall make its report at or before the November meeting.

Section D: Special Committees may be appointed at any time and shall serve until their purpose has been achieved or they have been dismissed. The President shall appoint the chairpersons and members of special committees.

Current Language: Article VIII: Responsibilities to the state.

Proposed Language: Article VIII Responsibilities to the National Federation of the Blind of Virginia

Section A: On or before January 1 of each year, the Treasurer shall forward to the National Federation of the Blind of Virginia Treasurer $.50 (fifty) for each active member along with a complete roster of the names, addresses, phone numbers and e-mail addresses of all officers, directors and members.

No change.


-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://nfbnet.org/pipermail/nfbv-potomac-announce_nfbnet.org/attachments/20250921/7a9a2c17/attachment.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: constitution amendments September 2025.docx
Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Size: 16923 bytes
Desc: constitution amendments September 2025.docx
URL: <http://nfbnet.org/pipermail/nfbv-potomac-announce_nfbnet.org/attachments/20250921/7a9a2c17/attachment.docx>